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In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.
Though most of the time in InCopy you'll be working with text, you could also work with images if you wanted to. In fact I know of a few publications where they're giving copies of InCopy to the photo editors, so that the photo editors could open up the InDesign layout and place just the right photos in the spreads. So, let's talk about the tool that you used to work with images in InCopy and that is the Position tool. It's right here on the left underneath the Type tool, the Position tool. Shift+A or the Escape key is the keyboard shortcut to choose it. But let's just say that we're on the Type tool and we're looking at this new publication that I have opened, and we want to look for the image that the art director asks us to double-check as the best one that goes with this story.
So as you can see I'm scrolling down to the middle spread of this article, it's all about Joshua tree, National Forest I guess, and we have many stories that are in the workflow. We have this pull-quote and we have this caption, and then this is actually one long-threaded story. If I click inside here and press Command or Ctrl+A, you can see that all the text has been selected. It actually goes through the entire document. But we also have some of the images have the little workflow adornment icon on them, and if you look at the Assignments panel and look at the right-hand side where you see this little square, you can see that we have both text content and graphics content, and just as you can do with text frames that you can double-click something in the Assignments panel and it'll jump to it like if I double-clicked pull-quote 1, it puts my cursor blinking inside the first pull-quote, you can double-click on an image and it will jump to that image and center it on the screen.
All right, but for now let's go to Fit Spread in Window, up under the View menu and choose Fit Spread in Window, go back up to that middle spread and let's work with this image right here, the close-up of this branch. Move your cursor over the text frames, you can see that we are in the Type tool and when you're over text, it is still the text insertion bar, but when you hover over an image it turns into this little hand, which is part of the Position tool. The little hand indicates that you can move the image around within the image frame, but if you try to drag this image around, you immediately get a Lock icon, because this image is not editable to you.
It doesn't have a little adornment on it. However, you can select it and you can see the actual size of the image that's being cropped by this frame, indicated by the red frame edges, but other than that you can't do anything to it. But do the same thing to this image with the Workflow icon and start dragging, you see initially you get a lock, but when you start dragging and then release the mouse button, you'll get an alert asking, hey, would you like to check this out? So it's exactly the same as though you'd clicked inside of the story and started typing without checking it out first.
So it's nice that InCopy helps you out here. Of course you could have checked it out yourself just by clicking on here and clicking on the little check-out man or right-clicking on the image and choosing Check Out, and I'll say yes, check it out. So now we have the Hand tool, and if you start dragging with the Hand tool, you can sort of see the entire image that screens back when it falls outside of that red frame area, and notice that it's slightly larger than the frame. So the designer made a decision about where to crop this image for the best results.
Now there may be some instances where they say, "I'm just going to put the images in here, editor, and you decide how best to crop them." So it's up to you to sort of move them around. Now notice that we can't move the frame itself. This red edge, you can't select it. If you are in InDesign, you'd need to use a different tool, the Selection tool, a black arrow like you see here, to select it, but we don't have that tool. So all that you can do if the designer, if the InDesign user has exported this image to InCopy format as they have with this image, all you can do in InCopy is manipulate it within the frame.
You can even replace it if you wanted to with a different picture, which we'll be talking about in a later video. The commands to manipulate the image within here other than just dragging it around manually are up here under the Object menu, a very short menu because there's not a whole lot you can do to objects themselves. Just the content of objects. But with an image you can apply these transformations and automatic fitting so it'll automatically scale, and you can also change the Display Performance if you want to see a high-res version of the image. You can choose for example High Quality Display and the image sharpens up a bit.
By default, all images appear at like a proxy resolution, which is 72 PPI, the same as a web image. Images for print are usually much higher resolution, and you can choose on-the-fly whether or not to see those images at a higher resolution, or you could even go to the Preferences which is under the Edit menu on a PC or under the InCopy menu on a Mac. Go to Display Performance and you can say that all raster images, that is all Paint type or Photoshop type images, should be seen at a high quality, at a high resolution rather than at a proxy.
And now all the images would sharpen up, even ones that are not in the workflow. So, the Position tool is the tool that you'll be using to move images around within frames if the designer has made them editable to you and it's nice that you don't actually have to choose it if you don't want to. You can just stay right on the Type tool and InCopy will choose it for you when it's necessary.
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