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Using the Position tool

From: Collaborative Workflows with InDesign and InCopy

Video: Using the Position tool

Though most of the time in InCopy you'll be working with text, you could also work with images if you wanted to. In fact I know of a few publications where they're giving copies of InCopy to the photo editors, so that the photo editors could open up the InDesign layout and place just the right photos in the spreads. So, let's talk about the tool that you used to work with images in InCopy and that is the Position tool. It's right here on the left underneath the Type tool, the Position tool. Shift+A or the Escape key is the keyboard shortcut to choose it. But let's just say that we're on the Type tool and we're looking at this new publication that I have opened, and we want to look for the image that the art director asks us to double-check as the best one that goes with this story.

Using the Position tool

Though most of the time in InCopy you'll be working with text, you could also work with images if you wanted to. In fact I know of a few publications where they're giving copies of InCopy to the photo editors, so that the photo editors could open up the InDesign layout and place just the right photos in the spreads. So, let's talk about the tool that you used to work with images in InCopy and that is the Position tool. It's right here on the left underneath the Type tool, the Position tool. Shift+A or the Escape key is the keyboard shortcut to choose it. But let's just say that we're on the Type tool and we're looking at this new publication that I have opened, and we want to look for the image that the art director asks us to double-check as the best one that goes with this story.

So as you can see I'm scrolling down to the middle spread of this article, it's all about Joshua tree, National Forest I guess, and we have many stories that are in the workflow. We have this pull-quote and we have this caption, and then this is actually one long-threaded story. If I click inside here and press Command or Ctrl+A, you can see that all the text has been selected. It actually goes through the entire document. But we also have some of the images have the little workflow adornment icon on them, and if you look at the Assignments panel and look at the right-hand side where you see this little square, you can see that we have both text content and graphics content, and just as you can do with text frames that you can double-click something in the Assignments panel and it'll jump to it like if I double-clicked pull-quote 1, it puts my cursor blinking inside the first pull-quote, you can double-click on an image and it will jump to that image and center it on the screen.

All right, but for now let's go to Fit Spread in Window, up under the View menu and choose Fit Spread in Window, go back up to that middle spread and let's work with this image right here, the close-up of this branch. Move your cursor over the text frames, you can see that we are in the Type tool and when you're over text, it is still the text insertion bar, but when you hover over an image it turns into this little hand, which is part of the Position tool. The little hand indicates that you can move the image around within the image frame, but if you try to drag this image around, you immediately get a Lock icon, because this image is not editable to you.

It doesn't have a little adornment on it. However, you can select it and you can see the actual size of the image that's being cropped by this frame, indicated by the red frame edges, but other than that you can't do anything to it. But do the same thing to this image with the Workflow icon and start dragging, you see initially you get a lock, but when you start dragging and then release the mouse button, you'll get an alert asking, hey, would you like to check this out? So it's exactly the same as though you'd clicked inside of the story and started typing without checking it out first.

So it's nice that InCopy helps you out here. Of course you could have checked it out yourself just by clicking on here and clicking on the little check-out man or right-clicking on the image and choosing Check Out, and I'll say yes, check it out. So now we have the Hand tool, and if you start dragging with the Hand tool, you can sort of see the entire image that screens back when it falls outside of that red frame area, and notice that it's slightly larger than the frame. So the designer made a decision about where to crop this image for the best results.

Now there may be some instances where they say, "I'm just going to put the images in here, editor, and you decide how best to crop them." So it's up to you to sort of move them around. Now notice that we can't move the frame itself. This red edge, you can't select it. If you are in InDesign, you'd need to use a different tool, the Selection tool, a black arrow like you see here, to select it, but we don't have that tool. So all that you can do if the designer, if the InDesign user has exported this image to InCopy format as they have with this image, all you can do in InCopy is manipulate it within the frame.

You can even replace it if you wanted to with a different picture, which we'll be talking about in a later video. The commands to manipulate the image within here other than just dragging it around manually are up here under the Object menu, a very short menu because there's not a whole lot you can do to objects themselves. Just the content of objects. But with an image you can apply these transformations and automatic fitting so it'll automatically scale, and you can also change the Display Performance if you want to see a high-res version of the image. You can choose for example High Quality Display and the image sharpens up a bit.

By default, all images appear at like a proxy resolution, which is 72 PPI, the same as a web image. Images for print are usually much higher resolution, and you can choose on-the-fly whether or not to see those images at a higher resolution, or you could even go to the Preferences which is under the Edit menu on a PC or under the InCopy menu on a Mac. Go to Display Performance and you can say that all raster images, that is all Paint type or Photoshop type images, should be seen at a high quality, at a high resolution rather than at a proxy.

And now all the images would sharpen up, even ones that are not in the workflow. So, the Position tool is the tool that you'll be using to move images around within frames if the designer has made them editable to you and it's nice that you don't actually have to choose it if you don't want to. You can just stay right on the Type tool and InCopy will choose it for you when it's necessary.

Show transcript

This video is part of

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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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