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Collaborative Workflows with InDesign and InCopy
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Using Mini Bridge and Bridge


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Using Mini Bridge and Bridge

When you're install InCopy, you automatically get Bridge installed and Bridge is a stand-alone program that's kind of like an alternative to Windows Explorer. Now this video, I don't really want to teach Bridge in-depth at all. It's just something that you can automatically open and explore on your own, plus lynda.com has so many videos covering Bridge. Look inside any of the InDesign courses in my new features in InDesign CS5, in any of the Photoshop courses, and they all talk about Bridge. What I really want to talk about is kind of like an offshoot of Bridge that Adobe is added to both InDesign and InCopy in Photoshop for that matter called Mini Bridge, and Mini Bridge is a panel that gives you access to a lot of the features that Bridge offers.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Using Mini Bridge and Bridge

When you're install InCopy, you automatically get Bridge installed and Bridge is a stand-alone program that's kind of like an alternative to Windows Explorer. Now this video, I don't really want to teach Bridge in-depth at all. It's just something that you can automatically open and explore on your own, plus lynda.com has so many videos covering Bridge. Look inside any of the InDesign courses in my new features in InDesign CS5, in any of the Photoshop courses, and they all talk about Bridge. What I really want to talk about is kind of like an offshoot of Bridge that Adobe is added to both InDesign and InCopy in Photoshop for that matter called Mini Bridge, and Mini Bridge is a panel that gives you access to a lot of the features that Bridge offers.

So Mini Bridge is not part of any of the default workspaces, so you need to open it yourself. You can do that just from the Window menu, go down and choose Mini Bridge, it's right there smack in the middle. By default, there is nothing really exciting when you first open up MiniBridge. It just says Welcome to MiniBridge and a Browse Files and a thing for Settings. So in order to start seeing all of the different files that you have available to your new hard drive, you need to click Browse Files, and when you do that Mini Bridge is going to remember the last place that you looked, or it's going to offer you panels to navigate through your hard drive and any connected servers.

The point about Bridge and Mini Bridge is that it lets you see previews of all the files that it can on your hard drive. So even file that normally you cannot see a preview for an Explorer or Finder or when you choose to the Place dialog box, Mini Bridge can often build those thumbnails for you. You can see we are looking at the thumbnails right now of all of the files inside the 09_05_bridge/image library folder and I'm changing their thumbnail size just by dragging this little slider at the bottom. You have a panel just as in Bridge for navigation and this divided up into two sections. One is some static buttons for your Favorites, so that you can create favorite folders you go to again and again.

A recent folders and files and collections, which is a different topic, outside the scope of this. Right now we are looking at Favorites and the favorites are folders that you have added to favorites in Bridge. You can also add them here in Mini Bridge. So the point you are using Mini Bridge is to be able to drag and drop images into checked out image frames, into which you want to place an image that will float with the text like an anchored image. What I have open here is a document that I was using for different video in this chapter, about importing images via the normal Place command.

What I want to show you is how easy it is to do the same kind of actions and in fact it's a lot faster using Mini Bridge. So you open up Mini Bridge, you navigate to the folder that you want to import the images from, and then oh, of course, we have to check out our little image frames. So I'm going to go to the Assignment panel, and I'll just Shift+Click all of these image frames, those little boxes with x, and check them all over once. So do you remember how we replaced this image with another one? I just clicked on it and then I went to File > Place dialog box, navigated to the right folder, and then loaded it in my cursor, where it just automatically placed this.

Well, what you can do in Bridge is you can see thumbnails of all the images, choose the one that you want, like let's say this one, and then just drag and drop it. Right on top from this panel onto the selected image and it replaces it. So it's too big I am going to right-click and choose Fitting > Fill Frame Proportionally. What about placing images into these two frames? Well again, you can Shift+Click to select multiple images. So I am just going to drag them all out. Notice the little plus symbol. As soon as I release the mouse button, the cursor gets loaded with thumbnails of the three images that I grabbed.

Just as though I have Shift-clicked these images in the Place dialog box and now I can just click and click to place the images. I have one more loaded that I don't want, so I'll just press the Escape key to get rid of it, and there we go. It's a tiny image, isn't it? Now let's replace that with something else. Let's say this guy. So I will drag and drop this one right on top, and that's also small. It must be scaled. So Mini Bridge you can add to a custom workspace. You can take it right over here in your panel dock if you wanted to, and it's really handy to have all the files that are on your hard drive available to you to be dragged and dropped at will, right from this cool little panel.

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