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Creating Long Documents with InDesign shows designers how to create book-length documents in workflows with multiple users—using both InDesign features and third-party plug-ins. Publishing veteran Mike Rankin focuses on long document elements such as page and chapter numbering, table of contents, cross-references, and indexes. The course also provides an overview of document construction, from creating master pages and applying consistent formatting with styles to placing text and images and outputting to both print and interactive PDF.
One of the most dreaded things you may be called on to do is to deal with a change in the size and dimensions of your long document after it's in production. Hopefully this never happens to you, but if it does and you have a very simple design, the Layout Adjustment feature might help you avoid repouring or relaying out the whole book. When you alter the size of a document with Layout Adjustment on, InDesign moves and resizes page items according to their relationship with margins, columns, and ruler guides. Layout Adjustment works best on simple repetitive layouts, like a book where there's a main text frame that extends all the way to the margins and not much else on the page.
But for highly designed layouts where each page is handcrafted and unique, those are probably not going to work well with Layout Adjustment. So the first thing to know about Layout Adjustment is where to turn it on and off, and not surprisingly, that's in the Layout menu. We'll choose Layout > Layout Adjustment. And first, you can enable or disable it, and when it's enabled you have several options. First is the snap-to zone. If an object is this close or closer to a guide, column, or page edge, it will snap to that thing when the document is changed.
Next you have a choice of whether to allow graphics and groups to resize. You can decide whether ruler guides are allowed to move or they stay fixed, or you can completely ignore ruler guide alignments. So if you have pages that are cluttered with lots of ruler guides that don't really indicate where things should be on the page, you might want to select this. You can also ignore locks applied to objects and layers. So I'll click OK and now we'll change this document. Right now, it's a 6x9 trim. We'll press Command+Option+P or Ctrl+Alt+P to bring up the Document Setup dialog box, and we'll change the Page Size.
We'll choose Letter - Half, which will make it 5.5 inches wide by 8.5 inches tall, and click OK. And we can see that Layout Adjustment did a pretty decent job here. Things are still fitting to the margins. If I go up to the first page, I can see that's the case here on my main text frame and the full-bleed photo is still going out to the bleeds on the top and on the sides, but because it's different proportions, it can no longer go to the bleed on the bottom. But basically things look okay. This isn't too terrible.
And again, this is because it's a very simple layout, where the frames go to the margins. Now for comparison, let's do the same change with Layout Adjustment off, just to see the difference it makes. So I'll undo. Now I am back at 6x9 trim size. And I'll go to Layout > Layout Adjustment and turn it off, and click OK. Then again, I'll press Command+Option+P or Ctrl+Alt+P on the PC and change my Page Size to Letter - Half, and click OK.
And now you can see things stayed exactly as they were. They completely ignored the fact that the trim size has changed. So my full-bleed photo goes way out into the pasteboard now, my text frame goes way out past the margin, and so forth. And if I look at my other page, I can see similar results there. I'm going to undo that. Here are two other tips for using Layout Adjustment. First, to keep the distance between any two items the same, group them. So I'll select these two photos, I'll Shift + Click on both of them and group them. Now if I use Layout Adjustment, this distance will stay the same.
Now I have guides added all around that will help Layout Adjustment resize this better. You may have to do some experimenting with different settings and techniques, like grouping and adding guides to get the best results with Layout Adjustment, and keep your expectations low when it comes to really complex documents, where it may actually be impossible to get exactly the results you want.
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