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Collaborative Workflows with InDesign and InCopy
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Using the Eyedropper tool to copy/paste formatting


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Using the Eyedropper tool to copy/paste formatting

InCopy CS5 is the first version of InCopy to have InDesign's Eyedropper tool. The Eyedropper tool you'll see in the Tool panel on the left is the one that looks like an eyedropper, and it's kind of the equivalent of Words Format Painter tool. I know a lot of editors have asked before is, is there any way that I can copy and paste formatting like I can in Word? You can get pretty close to that with the Eyedropper tool, but I'm going to tell you right on the onset it doesn't work exactly like the Format Painter.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Using the Eyedropper tool to copy/paste formatting

InCopy CS5 is the first version of InCopy to have InDesign's Eyedropper tool. The Eyedropper tool you'll see in the Tool panel on the left is the one that looks like an eyedropper, and it's kind of the equivalent of Words Format Painter tool. I know a lot of editors have asked before is, is there any way that I can copy and paste formatting like I can in Word? You can get pretty close to that with the Eyedropper tool, but I'm going to tell you right on the onset it doesn't work exactly like the Format Painter.

You cannot apply formatting to this contiguous paragraph. Like you can't hold on the Ctrl key and select the line here and then a line two paragraphs later. That won't work at all in InDesign or InCopy. It can only do one paragraph or one-line at a timer or once selection at a time. But let's just work as it is right off the bat just to give you an idea of how it works. So, what you do is you select the Eyedropper tool. This only works by the way in Layout view. It will be dimmed in Story and Gallery mode. What it's asking you to do is click on the source format.

So, let's say that here we have a little description all formatted correctly and here we have a plaintext description. Instead of using the Paragraph and Character Styles panels we are going to pick up and apply the formatting to it. So, first let's pick up the formatting of the name of the item. Now, what happened? Well, my cursor was blinking in that paragraph text below the heading, and this is actually a feature of the Eyedropper tool. The fact that wherever your cursor is blinking as soon as you click on source text, the text surrounding your cursor will be formatted to match.

That's a feature, not a bug, and it drives me crazy. So, that's the lesson number one in using the Eyedropper tool is, be careful where your cursor is before you click with the Eyedropper tool. I'm going to undo by pressing Command+ Z or Ctrl+Z, and this time I want to go back to the Type tool. I am just going to click in the same paragraph that I'm going to pull the source from. Another safe place to stash your Type tool would be in a story that is not part of the workflow. So there's absolutely no danger in changing the formatting right down here.

All right, so let's go back up here, and we'll try again with the Eyedropper tool. We'll click here as the source. Now the Eyedropper is loaded as you can see sort of like the ink, and we'll click down here to apply that same style. So, all we needed to do is click once and it automatically applied the correct paragraph style. Let's do this again. We wanted to pick up this formatting of this description and apply it here. Now, if I click here you know what's going to happen.

It's going to apply the name style to this description. We don't want that. So, to clear out the Eyedropper you could choose another tool and then choose the Eyedropper again or here's the tip. Just hold down the Alt or the Option key and that gives you a clean eyedropper. Now, we are going to pick up the formatting here. I am going to hold down the Alt or Option key and click and then release the Alt or Option key. Now, come down here and click on this one. Perfect! Now, there is another way to use the Eyedropper tool.

I'm going to undo with Ctrl+Z a couple of times. Double-click the Eyedropper tool and you'll see this very large and intimidating dialog box appear called Eyedropper Options. What this says is this is the amount of thought that went into this tool about what kind of things should be eyedropper pickup and apply. This code is coming directly from InDesign. So, in InDesign you could also apply things like Stroke Settings, Fill Settings, and Object Settings. But we don't have the ability to change those kinds of elements in InCopy.

So, the only things that are turned on are Character Settings and Paragraph Settings, but within each one of these look at all these different things that you can choose whether it applies or doesn't apply. So, I would say that the one time that I ever use this would be is if I don't want it to pick up anything having to do with the paragraph. What if I just wanted it to pick up the typeface? Like this typeface and apply it to this one word. If you have Paragraph turned on, it's automatically going to apply things from the actual paragraph.

So, I am just going to turn this off. We'll try this again. Now, I'm going to click in this paragraph. It's picked up the formatting, all character and paragraph formatting, and then down here if I click, it's not going to do anything, because it's not going apply anything paragraph wide. It will only apply things to characters that I select. So, I can drag-- just notice the little I-beam cursor on this thing. I can drag on this word, and it's applying the same character formatting to the word, or I can just double- click and it will apply that.

So, you do have that level of control with the Eyedropper tool. It definitely takes some time getting used to, but if you happen on a routine of clicking on the source and clicking on the destination, then it works great, because now I can actually do this throughout the entire document. I've applied that same format to all the different stories and even different documents. It's still going to remember what I picked up as a source. So in that way it's very useful and very powerful.

There are currently no FAQs about Collaborative Workflows with InDesign and InCopy.

 
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