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Up and Running with InCopy CS5
Illustration by John Hersey

Printing options


From:

Up and Running with InCopy CS5

with Chad Chelius

Video: Printing options

There will be times when you'll need to print your document to review or for use away from your computer. Let's take a look at some of the printing options available inside of Adobe InCopy. I'm beginning this video with InCopy open on my computer, and I'm going to go to the Command bar, and I'm going to click the Open Document button. I'm then going to navigate to my Project Files folder, and in the Printing and Exporting folder, I'm going to go to the Printing folder. I'm going to select a file called flowers_1.indd. I'm going to click Open. That's going to open up my layout inside of InCopy.

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Up and Running with InCopy CS5
3h 8m Beginner Jul 28, 2011

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Many Adobe InDesign users create articles in programs like Microsoft Word, then place their content into an InDesign layout, which only the designer has access to. InCopy provides a two-way street where editors and writers can edit content in InDesign while a designer simultaneously works on the design portion of the project, and the text formatting is retained in both programs. In this course, learn how to write content using InCopy, style text appropriately so that it transfers to the InDesign layout, and make content available to writers and editors from within InDesign. Author Chad Chelius also ensures you get a handle working with tables, Track Changes, graphics, and templates in InCopy.

Topics include:
  • Understanding the role of InCopy
  • The InCopy interface and workspaces
  • Working with InCopy documents
  • Creating InCopy stories
  • Workflows between InCopy and InDesign
  • Using Track Changes and notes
  • Working faster with built-in tools
  • Printing and exporting
Subjects:
Design video2brain
Software:
InCopy
Author:
Chad Chelius

Printing options

There will be times when you'll need to print your document to review or for use away from your computer. Let's take a look at some of the printing options available inside of Adobe InCopy. I'm beginning this video with InCopy open on my computer, and I'm going to go to the Command bar, and I'm going to click the Open Document button. I'm then going to navigate to my Project Files folder, and in the Printing and Exporting folder, I'm going to go to the Printing folder. I'm going to select a file called flowers_1.indd. I'm going to click Open. That's going to open up my layout inside of InCopy.

Now if I switch to layout view, you'll get an idea of what this document actually looks like. And once again, it's useful to be able to print this layout from InCopy, because you don't have to bother the designer to do so. So I'm going to begin by coming up here in the Command Bar, and I'm going to click on the Print button, and that's going to open the Print dialog box. Now, one of the nice things about InCopy is that I can print in a variety of different views, which can be useful depending on what you're trying to achieve.

First of all, I can choose the printer from the Printer drop down menu at the top of the dialog. Then I can choose which view I want to use when I'm printing. So for example, right now I'm in Layout view. And this allows me to print a pretty basic layout. I don't get the trim marks and printer marks that I get using InDesign, but I do get some pretty useful options. So I can print the images, which of course would be useful. I want to print the spreads, if you want them to appear side by side. And you can include page information if you choose to. Now in addition, I can come up here to the View menu and choose Galley and Story view.

Now this is quite useful, especially from an editorial perspective, because as you can see, I can choose my paper size, which stories I want to print. So, for example, the current story or all, or even all expanded, which shows me all of the content within each story. But then, in addition, you can see that, right now it's going to use whatever my current galley settings are set to. However, I can turn on the Override Current Galley Settings radio button, and choose the options that I want to show. So you can print the paragraph styles if you wanted to be able to see, like, how the text was formatted in this view.

You can print the notes. You can also show the color of notes when it prints out. I can print the track changes, or I can not print the changes. Once again, you have a lot of control as far as what is going to appear in the final product. You can also tell it to make sure the print accurate line endings. And then, of course, you could also choose the line numbers, as well as fill the page, which will print in multiple columns.

So, I encourage you to experiment with these settings to see which ones are going to work for your workflow. And then finally, down here I can also specify which font, face, size and spacing that I want to use when this prints out. As you can see, there are plenty of powerful features available inside of InCopy when you're printing your documents within your workflow.

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