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Creating Long Documents with InDesign shows designers how to create book-length documents in workflows with multiple users—using both InDesign features and third-party plug-ins. Publishing veteran Mike Rankin focuses on long document elements such as page and chapter numbering, table of contents, cross-references, and indexes. The course also provides an overview of document construction, from creating master pages and applying consistent formatting with styles to placing text and images and outputting to both print and interactive PDF.
Some long documents are pure text, but most contain at least some placed graphics. When you place images into an InDesign document you have several options to choose from that will affect the image's appearance in InDesign. Let's see some of those options. So let's start by placing some graphics in our layout, and I'll select three of these Photoshop files. And I know these have some layers that I may or may not want visible in my layout, so I can click on Show Import Options to get the dialog box I need to make the settings. Or I can deselect it and I can hold Shift while I press Open.
I actually prefer the method of holding Shift, because the potentially annoying thing about checking the box is that it will make this Import Options dialog box pop up every time you place text in graphics files until you deselect that box. Holding Shift only gives you the options when you want them. Also note that for each file format the Image Import Options are sticky, meaning that the last-chosen ones will stick and be applied to all new images you place, including ones you drag and drop from your Desktop or from Bridge or from Mini Bridge. Okay, now I have the Import Options dialog box, and for a Photoshop document, there are three tabs in it.
There is an Image tab where I can choose the Photoshop clipping path or an alpha channel to mask the image. This particular file didn't have either one of those things. There is a Color tab where I can choose a color profile to change the way InDesign interprets the colors. And there's the layers Tab and that's the one I'm interested here, because I want to take off the background in this image. So the Photoshop file was edited to create a new layer that was silhouetting the cheese, and I could use it to knock out the background. So if I click on the eyeball, I can turn off the Background here. And then I will click OK.
And then I go to the next image. And this one already has the background layer turned off, so I will click OK. And the third image actually has a recoloring layer, so this plate recolor layer controls the color of the plate underneath the cheese. I will leave that as is for now, and click OK. Now before I click in these image frames and try to place them, I am going to make a little trip to the layers panel, and that's because the Text layer is sitting on top of the Art layer. So if were to just click right now, the text frames would get in the way. I can prevent that from happening by locking the text layer.
Clicking in the lock column and now this text frames are unavailable and won't get in my way. So I can click, and again, and again, to place all three images. Now that the images are in my layout, I can go to my Links panel and I can see them there, and I can actually see those layer-visibility overrides I made when I placed the images in this column. I can see that because I went to the Panel Options and checked Layer Overrides to be visible in the column.
This way if I want to change the layer-visibility overrides, I can just double-click--say I want to change the color of that plate again--I will double-click. It brings me back to the Object Layer Options dialog box and I can deselect plate recolor and click OK and have a green plate. I should also mention something about how these images fit into their frames. When I placed them, these images were scaled by InDesign to fit into the frames where I clicked, and they were centered in those frames. Well, why did that happen? Well, if I select one of the frames and go to Object > Fitting > Frame Fitting Options, these frames were all set up to fit content proportionally from the center with zero crops all around.
That's what made them centered and scaled when I placed them. When you have lots of images and file formats to place into your long documents, it's important to know some of the tips and tricks you can do with them.
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