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Many Adobe InDesign users create articles in programs like Microsoft Word, then place their content into an InDesign layout, which only the designer has access to. InCopy provides a two-way street where editors and writers can edit content in InDesign while a designer simultaneously works on the design portion of the project, and the text formatting is retained in both programs. In this course, learn how to write content using InCopy, style text appropriately so that it transfers to the InDesign layout, and make content available to writers and editors from within InDesign. Author Chad Chelius also ensures you get a handle working with tables, Track Changes, graphics, and templates in InCopy.
One way to begin the workflow process is to place Stories or InCopy files that were created in InCopy into an InDesign Layout. Let me show you what I mean. I'm beginning this video inside of the InDesign application, because I want to show you how easy it is to take those InCopy stories and put them into an InDesign Layout. So, from within InDesign, I'm going to go to the File menu and choose Open. And I'm going to navigate to my Project Files folder inside of the Collaborating folder, inside of the Collaborating_II folder.
And I'm going to open the InDesign document called perennials_1.indd. I'm going to click the Open button. And you can see that we have a page that we'll be working on here. And we already some flower images that have been placed into this Document. And I need to add the text that corresponds with these images. So, to begin, I'm going to Zoom In, to the upper left corner using this shortcut on my keyboard, Cmd+spacebar on Mac, or Ctrl+spacebar on Windows. And I'll just click and drag around that area.
And if I double-click in that area here, you can see that I have a text frame that has already been created. So, I'm going to begin by placing the story for the tulips image. So, to do that, I'm going to go to the File menu and choose Place. Once again, I'm going to navigate to that Collaborating_II folder, and in the Stories folder, I'm going to select the File called Tulips.icml. So, once again, this is an InCopy Story that was created within InCopy. I'm going to click the Open button.
And you're going to see that automatically, this content is now formatted exactly the way that it was formatted inside of the InCopy Application. Very, very powerful. Not much formatting required on my part because this is the style that I set up for this text ahead of time. I'm going to hold down the Option Key on Mac or the Alt Key on Windows, and I'm going to click and drag to move next to the next flower. So, once again, I'm going to click inside this area.
And I'm going to go to the File menu and choose Place. And for this image, I'm going to grab the Azalea.icml file. Go ahead and click the Open button. Once again, that's going to place that content in that text frame. And finally, I'm just going to hold down the Option Key on Mac, Alt Key on Windows to move down here. I'm going to click within the text frame to the left of this flower. And I'm going to go to the File menu and choose Place.
I'm now going to select the Lilies.icml file, click the Open button. And as you can see, this text has now been placed within that area as well. I'm going to press Cmd+0 on Mac or Ctrl+0 on Windows, so that I can see that this text has now been placed into my Layout. Now, at this time, I also want to point out, do you notice that each text frame has this icon in the upper left-hand corner of the Textframe? And this is because InDesign is recognizing that those are InCopy stories that I'm placing, and is therefore managing these items. Now, in addition, if I come up here to my Links panel, you're going to notice that in addition to the photos that we placed in there You can also see the InCopy stories as well.
So, this is something that's a bit unique to the way InCopy stories are treated, because they're automatically placed as links. So, it's always referencing that external story that we created earlier, and that's really what allows the workflow to work. I'm going to go ahead and close the Links panel. And if you want to see this page without these guides here, we can come over here and click on the Preview button, and now you get an idea of what your page looks like. As you can see, because the content was created in InCopy, all of the formatting is retained and you begin to visually see the power of the InCopy workflow.
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