New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Placing Buzzword files in InCopy

From: Collaborative Workflows with InDesign and InCopy

Video: Placing Buzzword files in InCopy

Sometimes you are not responsible yourself for writing the copy; you are supposed to be importing it from the files that other people give you. So let's see how that will work with this cool new service that Adobe offers for free called acrobat.com, specifically the word processing software that's included with it called Buzzword. I'm looking at our Joshua Tree article and you can see the main story has not been imported yet. We do have the frames that the designer created for us and all the frames are threaded together, but somebody else has written a story.

Placing Buzzword files in InCopy

Sometimes you are not responsible yourself for writing the copy; you are supposed to be importing it from the files that other people give you. So let's see how that will work with this cool new service that Adobe offers for free called acrobat.com, specifically the word processing software that's included with it called Buzzword. I'm looking at our Joshua Tree article and you can see the main story has not been imported yet. We do have the frames that the designer created for us and all the frames are threaded together, but somebody else has written a story.

Now of course, they could have written in Microsoft Word and then we just go to File > Place, and place the Word file, but in this scenario, we might have a couple authors who are collaborating on this and they decided to use acrobat.com's Buzzword program to do the collaboration. Let's take a look at the Buzzword interface. I'm switching over to my browser, Firefox, where I've already logged in to acrobat.com. You can make a free account in acrobat .com. Just all you need is an e-mail address and a password and acrobat.com is actually a collection of different services that's offered through the cloud, as they call it. You know that's offered by Adobe on Adobe servers, and you can convert documents to PDF and you can hold online meetings with web sharing.

Some of these things are also tied into the programs themselves, such as Share My Screen, which I talked about in InDesign InCopy Workflows CS4 and I have another video on it at this time as well. What they added in CS5 is they've also brought in the Buzzword functionality into InCopy and InDesign. So Buzzword is a word processing program as I said and what we're looking at here is sort of like my Explorer or my Finder for all my Buzzword documents. I've applied tags to a whole bunch of documents and as you can see, I'm sort of, I'm actually using it in the real world for real documents and these are the actual individual documents. So the idea here is let's say that we have a whole bunch of writers in the field who are submitting articles via Buzzword.

So somebody wrote a story about Muir Woods and somebody wrote a story about Joshua Tree. Let's click on it to see what it looks like in Buzzword. Up here is the interface for choosing and applying different kinds of formatting to your Buzzword document, which we're not going to cover in this video. Here is the actual text. At the bottom is a list of all the people who are working on this document, who are collaborating on the document. It's actually a pretty cool program. I mean it does automatic saves and here is a History panel showing you who changed what and when. You can add comments. It's really cool.

Anyway, so this is your buzzword document and what we want to do is we're going to place the buzzword document into our checked out story. So I'm going to close this and we're back in InCopy, so I'm going to go to File and instead of choosing the regular Place command, I'm going to choose Place in Buzzword. Now the first time that you do this, it's going to ask you to login with your acrobat.com username and password. The same thing as if you chose Share My Screen. The very first thing it's going to do is ask you login.

Now you can go ahead and login from there, but I want to also show you that there's another panel that's new in InCopy called CS Live. If you go to Extensions, Access CS Live, you can actually go ahead and login this way or gets you a Place from Buzzword or Share My Screen from here. I'm going to close this up and we'll just go right back to File > Place from Buzzword. Now, I've checked out the story as you can see with the pencil icon and my cursor is blinking inside the frame, and that's kind of important, because when you place from Buzzword, you have the opportunity to replace wherever it says Replace selection, which means place this story, flow this story, wherever your cursor is blinking.

So you want to make sure to put your cursor in the correct frame first before you bring in the Buzzword story. File > Place from Buzzword. So I've already logged in, so it immediately goes to my account and it lists all of the different Buzzword documents that I've saved. I don't know how it decides in what order it is. It's obviously not in date order or alphabetical order. It's a version 1.0 of this feature, let's put it that way. But at least the Joshua Tree feature is right upfront, so I'm going to select that and I've turned on Show Import Options, and you always want to make sure that Replace Selected Item is enabled. I found that if it's not enabled and you just get a loaded cursor, InCopy doesn't know what to do with it.

It won't let you click inside of a text frame. So make sure that it's turned on. The import option is up to you, if you want to turn it on or off. They are similar to the Microsoft Word options, here you'll see. I'll click OK. It downloads the file and then we get Buzzword Import Options and asking, do we want to preserve the styles and formatting or remove them? Now there are no styles in Buzzword. You can't make paragraph or character styles, but there is formatting, so you could choose whether or not you're going to retain the formatting. Here I'm going to say remove the styles and formatting, but Preserve Local Overrides, and then I'll just click OK, and it immediately pours it into the story.

Let's zoom in a bit with Command+Plus or Ctrl +Plus, so there is a beginning part that I added. That obviously we don't want this to be there, because that's not part of the story, so I'll delete that. And then you can go ahead and apply your own paragraph styles. Now it's remembering I guess with the last story that wasn't here was sidebar indent, so I'm going to Select All and make it all body, which is the most common format, and then I'll select the very first one and say I want this one to be intro. You can continue applying formatting to entire article, just as though you had placed the story from a Microsoft Word document.

There is one more thing here. Subhead, that's the one I wanted to. It's just another way to work. I mean, a lot of people are moving all of their computer work to the Internet. People are using photo editing programs, word processing programs, spreadsheet programs on the Internet, and then they are downloading it to their local computer. That's called software as a service and Adobe is part of that trend, so you'll see more and more of this happening. And it's also kind of cool that it's a free service that you can get yourself or other writers to collaborate on the document and then be able to bring that into your InDesign or InCopy documents as you need them.

Show transcript

This video is part of

Expand all | Collapse all
  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.