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Overview of this course

From: Collaborative Workflows with InDesign and InCopy

Video: Overview of this course

Adobe InCopy and InDesign work together through the magic of Adobe's plug-ins that are included with each program and installed automatically. They allow InDesign users to make stories editable to InCopy users, and they allow InCopy users to see and edit their stories in place, in the layout. This video tutorial series covers the essentials of how the two programs work together. As you can see, I'm going to start out with the very first chapter, about why use InCopy? What are the advantages of using the program, what are some challenges you need to look out for, and how to set up your network.

Overview of this course

Adobe InCopy and InDesign work together through the magic of Adobe's plug-ins that are included with each program and installed automatically. They allow InDesign users to make stories editable to InCopy users, and they allow InCopy users to see and edit their stories in place, in the layout. This video tutorial series covers the essentials of how the two programs work together. As you can see, I'm going to start out with the very first chapter, about why use InCopy? What are the advantages of using the program, what are some challenges you need to look out for, and how to set up your network.

In the next chapter, I'm going to take a simple InDesign layout and just bring it all the way through the workflow. We'll open up the layout in InDesign, make the stories editable for InCopy users, and then open up that same layout out in InCopy, check stories out, edit them, update the layout in InDesign, and then wrap it all up in InDesign, just so you can get an idea of how it works from start to finish. Then we jump right into working, hands-on, with InCopy. In the next series of chapters, Chapter 3 to 11, we'll talk about the interface, editing text, all the word processing features that you depend on in your other word processing programs, where to find those in InCopy, as well as some advanced text processing features, like creating cross-references and using some scripts that are built-in.

We'll explore working with tables and even editing images in InCopy, which is possible to do. How the two programs work together with track changes in inline notes, and how to integrate Microsoft Word, and even Acrobat.com's Buzzword into InCopy, and finally, printing and exporting to PDF. Now, all these chapters, from 3 to 11, these need to be seen by InCopy users. If you're the designer in the InCopy workflow, you really don't need to watch all these, but you do need to skip ahead to the remaining chapters, especially Chapter 12, which is Managing the Workflow from InDesign.

As you'll see during my introductory chapter, really the entire workflow is managed from InDesign. Most of the work involved in editing stories obviously occurs in InCopy; everything is controlled by the person who runs InDesign. Then for the people who are interested in how this should be set up at your worksite, depending on the kind of publications you put together in your network setup, we'll talk about the different ways to implement the workflow, Workflow Options for your Publication. The layout-based workflow, which is a very simple one, and the one we'll be using throughout this tutorial, as well as an Assignment-based workflows and what happens when people who have InCopy want to work on the project outside of the company, away from the server, for remote workflows.

I have lots of tips in all these chapters, so even if you're not in charge of setting up the workflow, you might find a lot of very useful information in these chapters. Finally, we're going to wrap it up with some online resources that help, such as how to use the help system, which is new in CS5, different from previous versions, and do the online communities and blogs and web sites where InCopy users gather together and trade tips and learn new techniques. So that's the title in a nutshell, go ahead and dive into the chapter that interests you most.

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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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