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Collaborative Workflows with InDesign and InCopy
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Opening Word files in InCopy


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Opening Word files in InCopy

So far I've shown you how InCopy can open up InDesign layouts and I will be showing you how InCopy can open up assignments. InCopy can open up its own native finals and templates, but there's one more file type that you might find very useful that InCopy can open directly and that is Microsoft Word files, either .DOC or .DOCX. So let's give that a shot. I'm going to go to the File > Open menu and in my exercise file I have this little sidebar for the Joshua Trees article that is a Microsoft Word article.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Opening Word files in InCopy

So far I've shown you how InCopy can open up InDesign layouts and I will be showing you how InCopy can open up assignments. InCopy can open up its own native finals and templates, but there's one more file type that you might find very useful that InCopy can open directly and that is Microsoft Word files, either .DOC or .DOCX. So let's give that a shot. I'm going to go to the File > Open menu and in my exercise file I have this little sidebar for the Joshua Trees article that is a Microsoft Word article.

So this scenario is pretty common, I mean you might be working on stories in Word or very often people are sending you content in Word and your workflow might be decided that the editors are responsible for converting the Microsoft Word docs into InCopy docs. And then from there they will either copy and paste or place the checked out story in a layout or assignment or the designer will take that prepped InCopy file from the editor and flow it into layout. So all you need to do is go to File > Open and then click Open. You will always immediately get this Microsoft Word Import Options dialog box that has a whole bunch of questions asking you what you want to do as far as formatting, what kinds of information from the Word document you want to retain.

If you watch the other video where I talked about importing Word file, this is the exact same dialog box. So mainly this stuff up here, you can basically ignore. It's this stuff down here that you want attention to and it's asking what do you want to do with the formatting. The main choices are remove the styles and formatting but retain a local override as an option. It's like when you select a few words and make them bold or italic, this will retain that and this option with the strip out all styles and formatting like Normal, Heading 1, and that kind of stuff, because normally you don't want to retain those styles from Word. You want to apply your InCopy styles or the ones that you've gotten from InDesign into InCopy. Or maybe you do want to retain those Word styles for some reason.

Maybe you have set it up so that the Word people are using the same exact names for styles as you're using in your layout, which works out well, or you want to customize the style import or you can map the styles in Microsoft Word for ones that are existing in InCopy. But this doesn't make much sense because we don't have any styles yet. We don't have a document open. So actually right now what I'm going to choose is Remove Styles and Formatting from Text and Tables but Preserve Local Overrides, and we will click OK. It opens the doc and let's zoom in here with Command or Ctrl+Plus a few times.

And you see it has retained all the text and the local overrides, such as this instance of italic and these instances of bold have been retained. So if I click in here and open up the Paragraph Styles panel, we didn't bring in any of Word styles like Normal or anything like that. And we could go ahead and apply our own styles to this, either in this document or after we copy and paste it or place it into a checked out story in a layout document.

There are currently no FAQs about Collaborative Workflows with InDesign and InCopy.

 
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