Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Numbering book documents

From: Creating Long Documents with InDesign

Video: Numbering book documents

If the Book panel did nothing else but help you efficiently manage page numbers, it would still be worth using in a long-document workflow. With it you can set up all kinds numbering styles for pages, chapters, sections, and lists, and have those numbers update automatically when the length or order of your documents changes. The Numbering Options are found in the Book panel menu, and there are Book Page Numbering Options and Document Page Numbering Options. Let's take a look at each of these. First we'll take a look at the Document Page Numbering Options.

Numbering book documents

If the Book panel did nothing else but help you efficiently manage page numbers, it would still be worth using in a long-document workflow. With it you can set up all kinds numbering styles for pages, chapters, sections, and lists, and have those numbers update automatically when the length or order of your documents changes. The Numbering Options are found in the Book panel menu, and there are Book Page Numbering Options and Document Page Numbering Options. Let's take a look at each of these. First we'll take a look at the Document Page Numbering Options.

This is exactly the same stuff you would see in the Numbering in Section Options dialog box that you can see it in the Layout menu or the Pages panel. The choice in the Book panel will be grayed out unless you have one and only one document selected in the book. You can also just double-click on the Page Range to open this Document Numbering Options. So documents added to a book will number their pages and chapters sequentially with Arabic numerals, unless you set them up to do otherwise, using either a numbering and section options or these document numbering options.

So I can have automatic numbering or I can force numbering to start at a specific number. Then I can pick a style, regular Arabic numerals with leading zeros. I can use letters or uppercase or lowercase Roman numerals. I can add a prefix and include that prefix when numbering the pages. So this is where you'd go if you wanted to set up different numbering styles for different parts of a book. I'll cancel out of here and say, here I have by End Matter document. Say I wanted these pages to be numbered a little bit differently.

I'll double-click on the page range and I want to put a prefix on these page numbers. So I'll type in EM for End Matter, and I'll select Include Prefix when numbering pages and click OK. And right away I can see, both in the document and in the book, the new numbering style. I also have Book Page Numbering Options I can set. So I'll pick that from the menu. So when documents are set to use automatic page numbering, I can force each document to start on the next odd page or the next even page.

It's common for book chapters to only start on a right-hand page, so if your book is like this, you can choose these Book Numbering Options and select Continue on next odd page. Then you have the option to insert a blank page at the end of a previous document to fill in the missing spot. Or if you have a book where chapters start on a spread, you'll need to start on an even page, which you can select here. I also have options to Automatically Update Page and Section Numbers in the book. When this is on, documents will renumber automatically whenever they need to, or I can turn it off if I want manual control over page numbering.

If you turn it off and you make a change to a book's page numbers, you'll get an alert in the Book panel telling you that the document has been modified outside of the book and what you are seeing in the panel might not be the real page numbers. If that's the case, you can just pick Update Numbering from the Book panel menu. Let's go back to the Document Numbering Options and just talk a little bit about this, Chapter Numbering. The first thing to know about this is an InDesign document can have only one chapter number. So again, you can pick a Numbering Style, and it's all the same styles that you have for Page Numbering. And you can have Automatic Chapter Numbering just like you can have Automatic Page Numbering, and just like with Page Numbers, you can force chapter numbering to start at a specific number.

Or if you have several InDesign documents that together make up a chapter, you can use this option, Same as Previous in the Book. So, for example, if Chapter 2 is composed of several documents, the first document in Chapter 2 would have automatic chapter numbering and the rest of the documents in Chapter 2 would use this, Same as Previous in the Book, so they would all have that Chapter 2 chapter number. One other thing to remember: if you change documents in your book by adding or deleting documents or changing their order, you won't see this numbering update automatically.

You have to choose it again from the Book panel menu. Update Numbering > Update Chapter & Paragraph Numbers or Update All Numbers. The third kind of numbering you can control from the Book panel is what InDesign calls paragraph numbering, or what most people think of as numbered lists. So I'll open my Chapter 1 and Chapter 2 documents, and I have a numbered list that continues from Chapter 1 to Chapter 2. So my Top 100 Cheeses. It leaves off at number five in Chapter 1, and it picks up with number 6 in Chapter 2.

So to do this, I had to define a numbered list paragraph style, so I'll select it, go to my Paragraph Styles, right- click on it, and edit it to check it out. So under Bullets and Numbering, we're set up with a List Type of Numbers, and I have to pick a specific list, and I did this by choosing New List. I gave it a name, and I had to select both of these options: Continue across Stories and Continue from Previous Document in Book. That's what makes the numbering continue from Chapter 1 to Chapter 2.

So for example, if I delete Mozzarella and save the document and I can switch over to Chapter 2 and it hasn't updated yet, but if I go to the Book panel and choose Update Numbering and I can choose either Update Chapter & Paragraph Numbers or Update All Numbers, I'll see my list updates. So now number 5 is in the second document. The convenience of Automatic Numbering is just about the best feature offered by the Book panel.

Next, we'll see another great feature of the Book panel, synchronizing settings like styles, swatches, and more.

Show transcript

This video is part of

Image for Creating Long Documents with InDesign
Creating Long Documents with InDesign

59 video lessons · 15742 viewers

Mike Rankin
Author

 
Expand all | Collapse all
  1. 10m 48s
    1. Welcome
      54s
    2. Using the exercise files and scripts
      1m 51s
    3. Long-document workflow overview
      4m 20s
    4. Analyzing the planned output
      3m 43s
  2. 34m 7s
    1. Using master pages
      9m 34s
    2. Using layers
      7m 23s
    3. Using text variables
      6m 42s
    4. Using section markers
      5m 44s
    5. Synchronizing text
      4m 44s
  3. 26m 16s
    1. Using InDesign templates
      7m 10s
    2. Setting up preferences
      3m 27s
    3. Using Word templates
      5m 50s
    4. InCopy workflows
      5m 17s
    5. Creating a production manual
      4m 32s
  4. 40m 2s
    1. Using Based On styles
      6m 14s
    2. Using nested styles
      5m 56s
    3. Using Next Style
      3m 39s
    4. Using GREP styles
      6m 17s
    5. Using object styles
      2m 48s
    6. Using table and cell styles
      5m 8s
    7. Using swatches
      5m 33s
    8. Using Quick Apply
      4m 27s
  5. 37m 57s
    1. Placing text
      4m 57s
    2. Placing images
      3m 41s
    3. Creating metadata captions
      4m 3s
    4. Using Mini Bridge
      4m 38s
    5. Using libraries and snippets
      6m 4s
    6. Using GREP Find/Change
      5m 5s
    7. Find/Change tips
      5m 21s
    8. Using Layout Adjustment
      4m 8s
  6. 15m 53s
    1. Using Notes
      4m 7s
    2. Tracking changes
      4m 36s
    3. Using CS Review
      7m 10s
  7. 34m 43s
    1. Creating tables of contents
      7m 9s
    2. Alternative uses for the TOC feature
      4m 9s
    3. Creating cross-references
      6m 8s
    4. Creating footnotes
      6m 31s
    5. Importing footnotes
      6m 47s
    6. Creating endnotes
      3m 59s
  8. 33m 50s
    1. Scoping out the index
      2m 19s
    2. Creating index topics and references
      9m 29s
    3. Creating index cross-references
      3m 1s
    4. Creating index references with Find/Change
      3m 31s
    5. Generating an index
      3m 35s
    6. Preserving formatting in an index
      5m 13s
    7. Using third-party indexing tools
      6m 42s
  9. 26m 44s
    1. Using InDesign book files
      4m 37s
    2. Numbering book documents
      5m 46s
    3. Synchronizing book documents
      7m 5s
    4. Preflighting book documents
      3m 49s
    5. Outputting book documents
      5m 27s
  10. 12m 54s
    1. Using conditional text
      5m 1s
    2. Using Smart Text Reflow
      4m 3s
    3. Using object styles for customization
      3m 50s
  11. 25m 17s
    1. Preflighting documents
      6m 56s
    2. Exporting to print PDF
      5m 26s
    3. Exporting to interactive PDF
      5m 36s
    4. Archiving a project
      7m 19s
  12. 48s
    1. Goodbye
      48s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Creating Long Documents with InDesign.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.