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In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.
Okay. Once again, I am Anne and I am sitting at my Mac in InDesign. I get an e-mail from Joe saying, hey! Here are the files that I updated for you. So now I need to merge his updates of those stories into the InDesign layout and once again InDesign makes it nice and easy for me. First, I just download this IDAP file and in this case I am just going to save the file right to my Downloads folder. Now, normally what you do is just double -click on this and it would update the layout, even if you don't have it open, as long as you did not rename the layout or rename the folders or change any of the folder hierarchy, okay? So it knows how to look for its mom, which is kind of cool.
But for the purposes of our training here at lynda.com, what I need to do if you are following along is to take that 15_03_updatingpackages.zip, when you unzip it, you'll see inside there, there is the original folder from which we had created the ICAP file. So take that out and put it at the same level that it used to be, wherever it was when you first had it. So I'm moving it up to the root. So it is 15_01_creatingpackages and you'll see that inside there I snuck in the same IDAP file for you to follow along.
So we're going to open up this layout file. This was the original layout file that the designer had opened. There is the package, right? So now, we can just open up the package itself. So I am going to come back here. Here is the inside 15_01 the IDAP file that I included. You cannot undo updating a package. Just say OK, and bam! There it goes. So it went ahead and updated the spread. Let's actually get over to Joe's spread up here. So you can see all these are out-of-date.
Again, this is like a little kind of InDesign glitch is that whenever the InCopy user checks out all the stories and then checks them back in, InDesign thinks that they are updated. So we are just going to select the name of the assignment and then choose the Update Content. So it will update all the content in that assignment, and there we have Joe's update. So with the remote workflow, InDesign takes care of the packaging and the updating. What you lose is the parallel workflow. So for example, if I had changed the layout while Joe was working on it from home, there's no way for me to communicate that I did so.
When Joe changes content, I am not going to be able to see it until he's done with the entire job and sends me back the IDAP package. But if you can live with that little bit of inconvenience, then you are free to use InDesign and InCopy even when nobody has access to the central server.
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