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Collaborative Workflows with InDesign and InCopy
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Inserting images into the story


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Inserting images into the story

When you're working with text in InCopy in the text frame that you have checked out, you can of course add your own text by typing but you can also add your own images. It works exactly the same as in Microsoft Word. In Word you can go to the Insert Picture command. You can do the same thing in InCopy. The image comes in as what's called an anchored image ,meaning that it floats with the text. It's kind of like half character, half image. So you can't actually drag out an image text frame anywhere you like on the page, but if you have a story that needs to have say a little icon or bug or even like somebody's headshot within the article and it's okay for the image to move as the article is edited, you can do that yourself right here in InCopy. So let's try that.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Inserting images into the story

When you're working with text in InCopy in the text frame that you have checked out, you can of course add your own text by typing but you can also add your own images. It works exactly the same as in Microsoft Word. In Word you can go to the Insert Picture command. You can do the same thing in InCopy. The image comes in as what's called an anchored image ,meaning that it floats with the text. It's kind of like half character, half image. So you can't actually drag out an image text frame anywhere you like on the page, but if you have a story that needs to have say a little icon or bug or even like somebody's headshot within the article and it's okay for the image to move as the article is edited, you can do that yourself right here in InCopy. So let's try that.

I've checked out the sidebar text frame in this Joshua Tree article. I am going to zoom in a little bit with Command+Plus or Ctrl+Plus so we can see what we're doing and I think I'll also turn on hidden characters by clicking the Pilcrow icon up here in the toolbar. Now let's say for example that we want to add an icon in between these two paragraphs. I'm going to add an empty carriage return and place my cursor right there. you don't really need to have an empty carriage return to import an image. You can import an image right here if you want, but it's going to come in obscuring all the text. Now this is a little easier.

Another thing to make it easier is to select that paragraph and make sure that Leading is set to Auto Leading. You may even have a Paragraph Style called In-line Image for Anchored Image that the designer has created that will automatically do this for you. But in this case, just to make sure, I'm going to select this paragraph and then go to the Character menu and this is the Leading field and I am going to change it to Auto Leading. What that means is that this amount of space will resize dynamically based on how large the image is that I bring in. I don't have to worry about the image obscuring anything.

So my cursor is blinking in this carriage return. Don't select the carriage return. Otherwise the image will replace it and you'll lose the paragraph and now we just place the image just as we were placing for the image frames that we checked out. Go to the File menu, choose Place, and select an image or add just about anything else that InDesign can place. I actually have an image created here called flowerthumb, meaning thumbnail size. It's a smaller image. There is no restriction on the size of the image that you place but what you're going to find is that if the image is too large, it obscures all the text or it pushes the text until it's overset and it gets just really difficult to resize.

You can do a limited amount of resizing of these images in the text but it's kind of difficult. So best to start with a sized image or something close to the final size that you want first, and then I'll click Open. The image immediately appears wherever your cursor was. So you're not going to get a loaded cursor like we did in the video where I showed how to place the images in these frames. That's why you need to have your cursor in the correct place first. If it's not in the correct place by the way, I could like select this entire thing and cut it to the Clipboard, and then place my cursor in another place, and paste it in there if I want it to. But I don't want to.

So I am going to go back here, and then choose Paste. Bring it back. So here is our image. Again, we have linked to the image. We haven't actually imported the entire image. What we're looking at is a preview of the image. If you open up your Links panel from the Window menu and select that image, you'll see it appear here. As I said this image is part image frame and it's part character, because it's an anchored image. As I edit the text, like if I hit Return a few times, the image moves. That's what I mean by floating or flowing with the text.

And if I select the entire paragraph and I go to the Paragraph panel and do things like increase the size above. I'll just click inside this field and press the Up-arrow key to increase the size above. So it's acting just like a character. Or I could say I want it to be centered horizontally, so I can center it horizontally. Now as far as an image is concerned, as soon as I put my cursor over it, I get the little Hand tool and if I click, the tool automatically changes to the Position tool in the toolbar, and I can drag the image around to re-crop it in the frame.

So I'm doing this to show you that when you place an image in the text, it automatically places not just the image but an automatic frame as well. So InDesign and InCopy will automatically create frames when necessary and the frame in this case in InCopy is always kiss-fit to the actual size of the image. This is why I suggest that you size the image first before you bring it into text. I am going to put it back so it fits better and now I am going to show you that if I click off of this and I'm going to use my Position tool, do you see how I get a little cursor with a little square next to it? That means it's detecting the frame and if I click, it selects the frame and I can see resize handles.

So this is really the only time that you can possibly re-size a frame at all in InCopy. If I hover my cursor over one of these handles, and I hold down the Shift key and I drag, then the actual frame resizes, and so it's nice and small, and now I can as a separate motion scale the image. I don't need to use any special tool. I'll just click on the image and then drag it to resize it. Just as I showed in a different video. Or I could use the Object Fitting or Transform tools to manipulate the image within the frame.

So when you have anchored images that you've brought in by clicking an insertion point in a checked-out story, then you have a little bit more control over them, not just the image itself but also the frame.

There are currently no FAQs about Collaborative Workflows with InDesign and InCopy.

 
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