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In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.
When you're working with text in InCopy in the text frame that you have checked out, you can of course add your own text by typing but you can also add your own images. It works exactly the same as in Microsoft Word. In Word you can go to the Insert Picture command. You can do the same thing in InCopy. The image comes in as what's called an anchored image ,meaning that it floats with the text. It's kind of like half character, half image. So you can't actually drag out an image text frame anywhere you like on the page, but if you have a story that needs to have say a little icon or bug or even like somebody's headshot within the article and it's okay for the image to move as the article is edited, you can do that yourself right here in InCopy. So let's try that.
I've checked out the sidebar text frame in this Joshua Tree article. I am going to zoom in a little bit with Command+Plus or Ctrl+Plus so we can see what we're doing and I think I'll also turn on hidden characters by clicking the Pilcrow icon up here in the toolbar. Now let's say for example that we want to add an icon in between these two paragraphs. I'm going to add an empty carriage return and place my cursor right there. you don't really need to have an empty carriage return to import an image. You can import an image right here if you want, but it's going to come in obscuring all the text. Now this is a little easier.
Another thing to make it easier is to select that paragraph and make sure that Leading is set to Auto Leading. You may even have a Paragraph Style called In-line Image for Anchored Image that the designer has created that will automatically do this for you. But in this case, just to make sure, I'm going to select this paragraph and then go to the Character menu and this is the Leading field and I am going to change it to Auto Leading. What that means is that this amount of space will resize dynamically based on how large the image is that I bring in. I don't have to worry about the image obscuring anything.
So my cursor is blinking in this carriage return. Don't select the carriage return. Otherwise the image will replace it and you'll lose the paragraph and now we just place the image just as we were placing for the image frames that we checked out. Go to the File menu, choose Place, and select an image or add just about anything else that InDesign can place. I actually have an image created here called flowerthumb, meaning thumbnail size. It's a smaller image. There is no restriction on the size of the image that you place but what you're going to find is that if the image is too large, it obscures all the text or it pushes the text until it's overset and it gets just really difficult to resize.
You can do a limited amount of resizing of these images in the text but it's kind of difficult. So best to start with a sized image or something close to the final size that you want first, and then I'll click Open. The image immediately appears wherever your cursor was. So you're not going to get a loaded cursor like we did in the video where I showed how to place the images in these frames. That's why you need to have your cursor in the correct place first. If it's not in the correct place by the way, I could like select this entire thing and cut it to the Clipboard, and then place my cursor in another place, and paste it in there if I want it to. But I don't want to.
So I am going to go back here, and then choose Paste. Bring it back. So here is our image. Again, we have linked to the image. We haven't actually imported the entire image. What we're looking at is a preview of the image. If you open up your Links panel from the Window menu and select that image, you'll see it appear here. As I said this image is part image frame and it's part character, because it's an anchored image. As I edit the text, like if I hit Return a few times, the image moves. That's what I mean by floating or flowing with the text.
And if I select the entire paragraph and I go to the Paragraph panel and do things like increase the size above. I'll just click inside this field and press the Up-arrow key to increase the size above. So it's acting just like a character. Or I could say I want it to be centered horizontally, so I can center it horizontally. Now as far as an image is concerned, as soon as I put my cursor over it, I get the little Hand tool and if I click, the tool automatically changes to the Position tool in the toolbar, and I can drag the image around to re-crop it in the frame.
So I'm doing this to show you that when you place an image in the text, it automatically places not just the image but an automatic frame as well. So InDesign and InCopy will automatically create frames when necessary and the frame in this case in InCopy is always kiss-fit to the actual size of the image. This is why I suggest that you size the image first before you bring it into text. I am going to put it back so it fits better and now I am going to show you that if I click off of this and I'm going to use my Position tool, do you see how I get a little cursor with a little square next to it? That means it's detecting the frame and if I click, it selects the frame and I can see resize handles.
So this is really the only time that you can possibly re-size a frame at all in InCopy. If I hover my cursor over one of these handles, and I hold down the Shift key and I drag, then the actual frame resizes, and so it's nice and small, and now I can as a separate motion scale the image. I don't need to use any special tool. I'll just click on the image and then drag it to resize it. Just as I showed in a different video. Or I could use the Object Fitting or Transform tools to manipulate the image within the frame.
So when you have anchored images that you've brought in by clicking an insertion point in a checked-out story, then you have a little bit more control over them, not just the image itself but also the frame.
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