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Importing and replacing images

From: Collaborative Workflows with InDesign and InCopy

Video: Importing and replacing images

When you're working with images in InCopy, image frames that the designer has exported to the InCopy format that you can check them out, you're not limited to just working with the images that the designer placed in there. You can also replace those images with images of your own like pictures of your grandkids or of your dog, but you could also place images right into empty frames. As we see here, we have four images that we're going to be playing with in this video and we will be replacing these images with other images that are inside our server folder.

Importing and replacing images

When you're working with images in InCopy, image frames that the designer has exported to the InCopy format that you can check them out, you're not limited to just working with the images that the designer placed in there. You can also replace those images with images of your own like pictures of your grandkids or of your dog, but you could also place images right into empty frames. As we see here, we have four images that we're going to be playing with in this video and we will be replacing these images with other images that are inside our server folder.

It is important that you don't just place images from your own hard drive or from your own digital camera into the layout because the designer will need the original files when he or she exports to PDF for the printer or when they package the InDesign document to hand off to their vendor. So you want to make sure that the images are already on the server in a place where everybody can access them. But of course, before we even get that far we need to check out these images. First I would just want to zoom in a little bit by pressing Command+Plus or Ctrl+Plus a few times. And I've clicked on that bottom image and that blue frame represents the actual size of the entire image.

And to check out all these images at once I think the fastest way for me would just be to go to the Assignments panel and I'm going to Shift+Click on all of these entries that have the little icon indicating it's an image frame next to it and then click on the icon at the bottom that says check them all out. There we go. So let's start out with the top image. This is an image of a flower and as I click it you can see the image is actually very large and the designer centered it so everything was cropped out except for the pretty red flower by itself. But let's say that we want to replace this with a different image.

Step one is to select the image that you want to replace. So I click on it. Step two is go to File menu and choose Place. That is the InCopy and InDesign command for Import. So I go down to Place or I could press Ctrl+D and right-- we're looking inside the folder that is inside the exercise folder called image library. If you're following along you can do this with any image files that are on your hard drive and in fact you're not even limited to images. What you are going to you going to see here is anything that InCopy can import into that frame and that would include JPEGs and GIFs and TIFs and PSDs and AIs and all those of image format, but also InDesign files.

You can place the InDesign file into one of these frames, and what you see is little picture of the page that you select and the same thing for PDF files. You could even place QuickTime movies or Flash movies. Let's just start with simple JPEGs. As you click at one of these JPEG you'll see a little preview down here. Now this is on the Windows side. If you are following along on Mac on InCopy you don't see a little preview. Instead you'd need to change this part up here so that you're in column view and you can see a preview of a selected image. And then you just go through here and choose the one that you want. I like this one, it's California_snow. That looks good.

If you'd like to you can turn on Show Import Options which will give you options about what exactly it's going to import from that image. When you have a JPEG selected, I am going to go ahead and click Open here. You see there are not that many options. Basically is there a clipping path and do you want to use it? But if you had for example, a layered Illustrator file or Photoshop file, you'd be able to choose which layers should be showing. If you had an InDesign or PDF file then you could choose which page you want to show and so on. I am going to click OK and the image immediately replaces the one that you had selected.

Now it may look incomprehensible because it's placing it at 100% size. And if you press and drag on it then you can see what the entire image looks like. I think the fastest way to get this image fitting correctly is just to right-click, choose Fitting, and then I'll choose Fill Frame Proportionally. The Fitting and the Transform commands were covered in a different video. There we go. That looks pretty good to me. And let's do the same thing to this image. This time I am going to select it. We go to File > Place. I'll choose a different image, like say this one.

I don't to need to Show Import Options any more. I am going to turn it off. Click Open. And that was not so large. I think just drag it to crop it there. That looks pretty. And now we want to fill these two frames with new images. Now there's nothing select, right, so you don't need to do that first. Just go right to File and choose Place. You can select one at a time if you'd like or you could select two images at once. I am just holding down the Shift key to select these two images and then I'll click Open. And now both images are loaded into my cursor and I'm going to just hover over one of the frames, and notice how there's a little icon that looks like a circle to slash through it.

That means like if I click here nothing is going to happen. You have to hover your cursor over an image frame that you've checked out and then you'll see a little paintbrush icon, if it's a photograph, or you'll see a little like A icon if it's a Illustrator file, indicating that it's detecting that there is a frame and it will allow you to place that picture. So all you need to do is click, click anywhere inside that frame and the picture gets entered. Again, it's kind of incomprehensible, right because we haven't scaled it yet but take my word for it. All you need to do is click. And now that's a little picture, all right.

And now we'll go ahead and manipulate them ourselves to fit. This one, I am going to drag a corner and hold down Command+Shift and Ctrl+Shift to resize it proportionally from my keyboard and this one I am-- well, that's a big image. I am going to right-click here and use our friend, the Fill Frame Proportionally command. So when you place images, even when you replace existing images, what's retained inside this little image frame file is the path to the original image. If you go to your Window menu and look at the Links panel, which is not part of any of the default workspaces in InCopy, you can see that it's maintaining a link to the actual image.

So there is the California_snow and there is a chrysanthemum and so on. There are lots of information and fun things that you can do here in the Links panel. If you'd like to learn more about the Links panel I suggest you take a look at the videos on the Links panel in the InDesign videos here on lynda.com. Because just about anything you can do in the Links panel in InDesign you can do in the Links panel here in InCopy. But I just wanted to let you know that you're now actually linking to the original image. You are not importing the entire image here; you're linking to it. And in fact, if you wanted to edit this image, let's say that you didn't like that color and you wanted it to look a little different, you could right-click on this image or you could choose it from the Links panel menu and edit the original image.

This would open up in whichever program you've got set that edits JPEGs or you could choose to Edit With and say for example, Photoshop. And this image we would open in Photoshop. You could change it, close it, and it would update the image right here in the layout. So you do have a lot of control with images, even though the thing is called InCopy. It should be called I think InEdit.

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This video is part of

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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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