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Dealing with layout updates

From: Up and Running with InCopy CS5

Video: Dealing with layout updates

In addition to the InCopy user making text changes in an InDesign document, the designer too could be making layout adjustments simultaneously. Let's look at an example. I'm beginning this video with InCopy open on my screen, and from within InCopy, I'm going to click on the open button, in my command bar. And I am going to navigate to the collaborating five folder inside of my project files folder and I'm going to open the folder called Perrenials1.indd, I'll click the open button and switch to layout view so we can see what this particular layout looks like.

Dealing with layout updates

In addition to the InCopy user making text changes in an InDesign document, the designer too could be making layout adjustments simultaneously. Let's look at an example. I'm beginning this video with InCopy open on my screen, and from within InCopy, I'm going to click on the open button, in my command bar. And I am going to navigate to the collaborating five folder inside of my project files folder and I'm going to open the folder called Perrenials1.indd, I'll click the open button and switch to layout view so we can see what this particular layout looks like.

Now I'm going to open my assignments panel and I'm just going to stop at this point because as I'm working in this file I want to demonstrate how a designer is going to be making design changes while I'm working. So I'm going to keep this file open and I'm going to switch over to InDesign and I'm going to open the same file. Navigate to the collaborating five folder. And open up parietal1.indd. So with this file open as the designer, I'm going to start making some layout changes.

So I'm going to turn off preview mode. And I'm simply going to add a page here. So I'll add a second page. And I want a different master on this particular page. So I'm going to go ahead and apply the b master to that page. Actually let's make it the c master. So I'm not going to do anything too drastic here. But what, what I would like to do is just kinda demonstrate that if I were to come up here to the master page, I think what I'm going to do Is change the color that's being used for this footer bar here. So, instead of the greenish color that we have here, I'm going to go ahead and make that the orange color.

And I'll go ahead and make sure and change these circles as well. Because really I'm just experimenting at this stage which is part of the design process and I'll go back to my pages pound return to pages two and three and we can see you know how we made a signifcant change to our layout. Now I'm going to save this file and what I'm going to do is return to in copy. And you'll notice that, in your Assignments panel in InCopy, instead of the stories being out of date, which is what we were seeing when we were editing the content of the stories, you'll notice that the document itself is out of date.

And in order to fix that, we need to click on that document, and then I'm going to come up here to the panel menu. And I'm going to chose update design. Now, essentially what In Copy does in this case is it really just re-opens the document and therefore, updates the entire design and you can see that while I had this document open. Now the updates got pushed into my view. Now I should point out that we really didn't have to update the design while we were working on it. We could have just continued to work on the text making modifications, and not even updating the design because as long as you have the stories checked out. There under your ownership and you are the one making the changes to that. So here is an example, lets do it this.

I'm going to close this document in in-copy. I'm going to return to in-design and this time I'm going to change the color back to the way it was. I looked at it, it looked okay, but I figure I just wanted to stick with what we had. So, I'll go ahead and change the color of this, back to the color that it was. There we go. And I'll return to my Pages panel. Go back to pages two and three, and now we're back to, pretty much, where we were.

So I'm going to save this document and then what I'll do is return to end copy and I'm going to open that file. I switch to layout view. You're going to notice that this time I didn't even have to update the design. Because the only time you're going to get that message or be forced to update the design is when you have the document open and you want to make sure that you're seeing the latest and greatest version. The reason why you'd want to do that is that if you're editing your text, especially to fit within a certain area.

And the designer changes that while you're working on it. It could affect how your text is fitting within that frame. So those are some things that you want to keep in mind when you're collaborating between editor and designer or editorial staff and designer. So you can see with this workflow there's always an elegant way to collaborate with other users and to ensure that you're looking at the latest and greatest version of a document.

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Up and Running with InCopy CS5

31 video lessons · 1775 viewers

Chad Chelius
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