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Creating index cross-references

From: Creating Long Documents with InDesign

Video: Creating index cross-references

While most index entries will just include specific page references, you sometimes need to create ones that refer to other entries. We call these cross-referenced index entries, and there are two kinds: one kind has no page numbers at all and just refers to another entry with the word See and a second kind includes page numbers and includes a cross-reference with the words See also. We will see how to create each of these. First, we will do a See also. Now, what I want to do is create a cross-reference to this cheese here, Caciocavallo on page 12, and I want the cross-reference to be from the text horse cheese.

Creating index cross-references

While most index entries will just include specific page references, you sometimes need to create ones that refer to other entries. We call these cross-referenced index entries, and there are two kinds: one kind has no page numbers at all and just refers to another entry with the word See and a second kind includes page numbers and includes a cross-reference with the words See also. We will see how to create each of these. First, we will do a See also. Now, what I want to do is create a cross-reference to this cheese here, Caciocavallo on page 12, and I want the cross-reference to be from the text horse cheese.

So I'll double-click to select horse cheese. I'll press Command+7 or Ctrl+7 on the PC to bring up the New Page Reference dialog box. And under Type, instead of Current Page, I will choose See also and click OK. Now, if I scroll down to H and look under horse cheese, there's no page reference. It just says See also Caciocavallo. But now I need to add the page number for horse cheese. So again, I'll press Command+7 or Ctrl+7 and choose Current Page and say OK.

So now, I have the real page number for horse cheese and the cross-reference. Now, let's do a cross-reference with just See. I'll zoom out and zoom back in on this heading, Pungency Prevails. I'll double-click to select the word Pungency and then Press Command+7 or Ctrl+7. This time for Type, I will just choose See and for Referenced, I will tip open my topics and drag Caciocavallo up to the Referenced field and click OK.

Now, if I look under P, I can see Pungency, See Caciocavallo. So, no page number. Just the cross-reference. There also is a third less- commonly-used custom cross-reference. Let's see how that works. I will zoom in on Shapes and Sizes, and I'll double-click to select Caciocavallo. Again, Command or Ctrl+7. And this time we will choose Custom Cross-Reference, the very last entry.

In here, I can just type in whatever text I want to, so I am going to type "For more information, see" and I will cross-reference Provolone. So I'll scroll down to P and drag that up to the Referenced field, and click OK. Now, under Caciocavallo, I have a custom cross-reference, For more information, see Provolone.

So far, we've seen how to create index topics and references, and now cross-references. In our next movie, we'll look at how to use Find/Change to place index markers in our text and speed up some of the more tricky and time-consuming work we have to do with indexes.

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This video is part of

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Creating Long Documents with InDesign

59 video lessons · 16311 viewers

Mike Rankin
Author

 
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  1. 10m 48s
    1. Welcome
      54s
    2. Using the exercise files and scripts
      1m 51s
    3. Long-document workflow overview
      4m 20s
    4. Analyzing the planned output
      3m 43s
  2. 34m 7s
    1. Using master pages
      9m 34s
    2. Using layers
      7m 23s
    3. Using text variables
      6m 42s
    4. Using section markers
      5m 44s
    5. Synchronizing text
      4m 44s
  3. 26m 16s
    1. Using InDesign templates
      7m 10s
    2. Setting up preferences
      3m 27s
    3. Using Word templates
      5m 50s
    4. InCopy workflows
      5m 17s
    5. Creating a production manual
      4m 32s
  4. 40m 2s
    1. Using Based On styles
      6m 14s
    2. Using nested styles
      5m 56s
    3. Using Next Style
      3m 39s
    4. Using GREP styles
      6m 17s
    5. Using object styles
      2m 48s
    6. Using table and cell styles
      5m 8s
    7. Using swatches
      5m 33s
    8. Using Quick Apply
      4m 27s
  5. 37m 57s
    1. Placing text
      4m 57s
    2. Placing images
      3m 41s
    3. Creating metadata captions
      4m 3s
    4. Using Mini Bridge
      4m 38s
    5. Using libraries and snippets
      6m 4s
    6. Using GREP Find/Change
      5m 5s
    7. Find/Change tips
      5m 21s
    8. Using Layout Adjustment
      4m 8s
  6. 15m 53s
    1. Using Notes
      4m 7s
    2. Tracking changes
      4m 36s
    3. Using CS Review
      7m 10s
  7. 34m 43s
    1. Creating tables of contents
      7m 9s
    2. Alternative uses for the TOC feature
      4m 9s
    3. Creating cross-references
      6m 8s
    4. Creating footnotes
      6m 31s
    5. Importing footnotes
      6m 47s
    6. Creating endnotes
      3m 59s
  8. 33m 50s
    1. Scoping out the index
      2m 19s
    2. Creating index topics and references
      9m 29s
    3. Creating index cross-references
      3m 1s
    4. Creating index references with Find/Change
      3m 31s
    5. Generating an index
      3m 35s
    6. Preserving formatting in an index
      5m 13s
    7. Using third-party indexing tools
      6m 42s
  9. 26m 44s
    1. Using InDesign book files
      4m 37s
    2. Numbering book documents
      5m 46s
    3. Synchronizing book documents
      7m 5s
    4. Preflighting book documents
      3m 49s
    5. Outputting book documents
      5m 27s
  10. 12m 54s
    1. Using conditional text
      5m 1s
    2. Using Smart Text Reflow
      4m 3s
    3. Using object styles for customization
      3m 50s
  11. 25m 17s
    1. Preflighting documents
      6m 56s
    2. Exporting to print PDF
      5m 26s
    3. Exporting to interactive PDF
      5m 36s
    4. Archiving a project
      7m 19s
  12. 48s
    1. Goodbye
      48s

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