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Creating Long Documents with InDesign shows designers how to create book-length documents in workflows with multiple users—using both InDesign features and third-party plug-ins. Publishing veteran Mike Rankin focuses on long document elements such as page and chapter numbering, table of contents, cross-references, and indexes. The course also provides an overview of document construction, from creating master pages and applying consistent formatting with styles to placing text and images and outputting to both print and interactive PDF.
While most index entries will just include specific page references, you sometimes need to create ones that refer to other entries. We call these cross-referenced index entries, and there are two kinds: one kind has no page numbers at all and just refers to another entry with the word See and a second kind includes page numbers and includes a cross-reference with the words See also. We will see how to create each of these. First, we will do a See also. Now, what I want to do is create a cross-reference to this cheese here, Caciocavallo on page 12, and I want the cross-reference to be from the text horse cheese.
So I'll double-click to select horse cheese. I'll press Command+7 or Ctrl+7 on the PC to bring up the New Page Reference dialog box. And under Type, instead of Current Page, I will choose See also and click OK. Now, if I scroll down to H and look under horse cheese, there's no page reference. It just says See also Caciocavallo. But now I need to add the page number for horse cheese. So again, I'll press Command+7 or Ctrl+7 and choose Current Page and say OK.
So now, I have the real page number for horse cheese and the cross-reference. Now, let's do a cross-reference with just See. I'll zoom out and zoom back in on this heading, Pungency Prevails. I'll double-click to select the word Pungency and then Press Command+7 or Ctrl+7. This time for Type, I will just choose See and for Referenced, I will tip open my topics and drag Caciocavallo up to the Referenced field and click OK.
Now, if I look under P, I can see Pungency, See Caciocavallo. So, no page number. Just the cross-reference. There also is a third less- commonly-used custom cross-reference. Let's see how that works. I will zoom in on Shapes and Sizes, and I'll double-click to select Caciocavallo. Again, Command or Ctrl+7. And this time we will choose Custom Cross-Reference, the very last entry.
In here, I can just type in whatever text I want to, so I am going to type "For more information, see" and I will cross-reference Provolone. So I'll scroll down to P and drag that up to the Referenced field, and click OK. Now, under Caciocavallo, I have a custom cross-reference, For more information, see Provolone.
So far, we've seen how to create index topics and references, and now cross-references. In our next movie, we'll look at how to use Find/Change to place index markers in our text and speed up some of the more tricky and time-consuming work we have to do with indexes.
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