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In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.
Often as the editor or writer, you also want to include the URL or the e-mail address of some kind of text that you're entering, because this document will be exported to PDF that people will download, and they'll want to be able to click on those links. So you can do that now in InCopy. You have been able to do since CS4. Let's see how you do that. I have checked out the story on the left-hand side. I am going to zoom in with Ctrl+Plus or Command+Plus a bit. So let's say, for example, that we want hansel&petal to link to the hansel&petal web site.
There are two different ways to do that. One is a panel and one is a menu command and either one works. So the Hyperlinks panel is part of the Advanced Workspace, which we've been working with throughout this title. It's toward the bottom, right above Conditional Text. So Hyperlinks panel you can see is actually combined with Cross-References because they are kind of related, and these two icons at the bottom, the New Hyperlink icon looks like a chain. In Cross-Reference, crossed arrows, get it? Okay. So you could click this to create a new hyperlink, or you could go to the Type menu and use the menu Hyperlinks & Cross -References, which are also married and living together here.
Go down and choose New Hyperlink. Either way will get you to this dialog box. So what it is going to do is with the selected text, it's going to turn that into a hyperlink. Now, what is it that you want to link to? Typically you want to link to a URL. It already inserts the prefix before you, and I'd say www.hanselpetal. Now, I don't think this is a real URL, so don't even try going there, the hanselpetal.com. And then Shared Hyperlink Destination is turned on by default, and actually this is something I recommend that you to turn off, because I have seen it kind of confuse documents.
It's supposed to be a way for multiple documents to share the same hyperlink, so that you only need to update it in one document and all other documents will automatically update, and it really doesn't work, so I will just turn it off. You can apply a character style at the same time to your hyperlink, so this will help your readers of the PDF identify that there is a link here. If you want to, it would have had to have been created already by your designers. I might say, okay, I want it to be blue. And then there is also the Acrobat/ Reader kind of hyperlinked formatting, putting say a rectangle around the object, or maybe it will highlight when they click on it and so on, but I am just going to leave it at Invisible Rectangle, and then we'll click OK.
So now that has turned blue and there is our hyperlink up here. You can test that it's going to the right location by clicking on this right pointing arrow at the bottom, which means go to destination, which will open up your default browser. I am not going to go ahead and do that now, but it will open up the default browser and go to that URL, or you can just double-click right on this to double-check what the URL is, okay? Now, you can also create a hyperlink to an e-mail address. So, for example, down here, here is somebody's e-mail address. I am going to select it, click Create New Hyperlink here, and this time I'm going to say, make a link to an email.
So I am going to add the address here, petal, and you can even insert a subject line, like Question about your catalog, and again, I am going to turn this off. Notice that these settings down here are sticky, so when you change them from then on every time you create a new hyperlink, it's remembering your previous settings, which is a great timesaver. So any hyperlinks that the designer created would also appear in your Hyperlinks panel as well. The information is shared between both programs. So as you can see, it's pretty easy to create hyperlinks to either URLs or e-mail addresses in InCopy.
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