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Collaborative Workflows with InDesign and InCopy
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Creating hyperlinks


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Creating hyperlinks

Often as the editor or writer, you also want to include the URL or the e-mail address of some kind of text that you're entering, because this document will be exported to PDF that people will download, and they'll want to be able to click on those links. So you can do that now in InCopy. You have been able to do since CS4. Let's see how you do that. I have checked out the story on the left-hand side. I am going to zoom in with Ctrl+Plus or Command+Plus a bit. So let's say, for example, that we want hansel&petal to link to the hansel&petal web site.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Creating hyperlinks

Often as the editor or writer, you also want to include the URL or the e-mail address of some kind of text that you're entering, because this document will be exported to PDF that people will download, and they'll want to be able to click on those links. So you can do that now in InCopy. You have been able to do since CS4. Let's see how you do that. I have checked out the story on the left-hand side. I am going to zoom in with Ctrl+Plus or Command+Plus a bit. So let's say, for example, that we want hansel&petal to link to the hansel&petal web site.

There are two different ways to do that. One is a panel and one is a menu command and either one works. So the Hyperlinks panel is part of the Advanced Workspace, which we've been working with throughout this title. It's toward the bottom, right above Conditional Text. So Hyperlinks panel you can see is actually combined with Cross-References because they are kind of related, and these two icons at the bottom, the New Hyperlink icon looks like a chain. In Cross-Reference, crossed arrows, get it? Okay. So you could click this to create a new hyperlink, or you could go to the Type menu and use the menu Hyperlinks & Cross -References, which are also married and living together here.

Go down and choose New Hyperlink. Either way will get you to this dialog box. So what it is going to do is with the selected text, it's going to turn that into a hyperlink. Now, what is it that you want to link to? Typically you want to link to a URL. It already inserts the prefix before you, and I'd say www.hanselpetal. Now, I don't think this is a real URL, so don't even try going there, the hanselpetal.com. And then Shared Hyperlink Destination is turned on by default, and actually this is something I recommend that you to turn off, because I have seen it kind of confuse documents.

It's supposed to be a way for multiple documents to share the same hyperlink, so that you only need to update it in one document and all other documents will automatically update, and it really doesn't work, so I will just turn it off. You can apply a character style at the same time to your hyperlink, so this will help your readers of the PDF identify that there is a link here. If you want to, it would have had to have been created already by your designers. I might say, okay, I want it to be blue. And then there is also the Acrobat/ Reader kind of hyperlinked formatting, putting say a rectangle around the object, or maybe it will highlight when they click on it and so on, but I am just going to leave it at Invisible Rectangle, and then we'll click OK.

So now that has turned blue and there is our hyperlink up here. You can test that it's going to the right location by clicking on this right pointing arrow at the bottom, which means go to destination, which will open up your default browser. I am not going to go ahead and do that now, but it will open up the default browser and go to that URL, or you can just double-click right on this to double-check what the URL is, okay? Now, you can also create a hyperlink to an e-mail address. So, for example, down here, here is somebody's e-mail address. I am going to select it, click Create New Hyperlink here, and this time I'm going to say, make a link to an email.

So I am going to add the address here, petal, and you can even insert a subject line, like Question about your catalog, and again, I am going to turn this off. Notice that these settings down here are sticky, so when you change them from then on every time you create a new hyperlink, it's remembering your previous settings, which is a great timesaver. So any hyperlinks that the designer created would also appear in your Hyperlinks panel as well. The information is shared between both programs. So as you can see, it's pretty easy to create hyperlinks to either URLs or e-mail addresses in InCopy.

There are currently no FAQs about Collaborative Workflows with InDesign and InCopy.

 
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