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Collaborative Workflows with InDesign and InCopy
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Community help and resources


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Community help and resources

I am sorry but as much as I would like to, I cannot be by your side every moment of the day, helping you to learn InCopy and get really familiar with it and very efficient and enjoy yourself. But let me tell you about all the different ways that you yourself can help yourself become more familiar with InCopy, learn how to look up stuff that you don't understand, and how to reach out for help. First of all, in InCopy itself, you can always click inside this little field up here and type in the term that you need help with. This is kind of like a live online help. So if I type in say assignments, okay, I don't quite understand how assignments work, when I press Enter or Return, it opens up my default browser and goes right to Adobe Community Help.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Community help and resources

I am sorry but as much as I would like to, I cannot be by your side every moment of the day, helping you to learn InCopy and get really familiar with it and very efficient and enjoy yourself. But let me tell you about all the different ways that you yourself can help yourself become more familiar with InCopy, learn how to look up stuff that you don't understand, and how to reach out for help. First of all, in InCopy itself, you can always click inside this little field up here and type in the term that you need help with. This is kind of like a live online help. So if I type in say assignments, okay, I don't quite understand how assignments work, when I press Enter or Return, it opens up my default browser and goes right to Adobe Community Help.

Adobe Community Help is first of all the online help file on the right, so this is the official help file, and then on the left are links that go into that online help file as well as any third -party sites, like for example the adobe.com InCopy forums that according to its internal algorithms answer your question or that deal with what's all about assignments. Like right here, Adobe InCopy CS5 Assignment packages would open up the Assignment packages help file. Now, another thing you can do while you're looking at Community Help or at the online help file itself, by the way this online help file is exactly the same thing that you would open if you went to the Help menu and chose InCopy Help.

All right, it opens the same thing. Again, this is a live help so they are constantly updating it and also when you get to certain topics, like Sharing content for example, if you want to you can add a comment. If it's incorrect or you need more information or you want to add your own tip, you can add comments as well. So it's almost like a help blog. One thing I do recommend though is the first time you come here is do you see how there is a link to the PDF? This is very valuable. So I would go ahead and download the PDF. This is the entire InCopy help file available to you as a PDF.

It doesn't ship with the product anymore. You need to download it from your online help file, and that's great in case you are on a desert island, editing an article. If you don't have Internet access and you need to look up something, you can always look up help in that PDF. I actually have downloaded it already and opened it up, and it's a pretty good PDF file. I mean, it's got pictures and captions and you can do searches through it. It's got all the keyboard shortcuts. All right, so it's very useful. Download that PDF help file. Then on the Internet itself, there is a few different places. The first place I would recommend for like occasional questions and you want to hear what the other InCopy users in the world are doing, like how to solve the particular problem or an issue that you're having, is go to the InCopy user to user Forums on the Adobe web site.

Adobe has Forums, if you go to adobe. com and go down to Communities > Forums. It'll bring you right to this page, where they have a lot of bulletin boards where people can post questions and read answers to help each other out with a particular program. Now, InCopy doesn't have star billing like one of these, and don't feel that bad, I mean that is InDesign as you can see. Just choose the software from this dropdown menu and click Go, and here we have the home page for all of the InCopy Forums along with any important announcements that might appear across the top.

But you see there is a Forum for InCopy and then there is another forum just for InCopy Scripting. So I did talk about Scripting in this title, if you want to talk with people who script with InCopy or ask if there is a script available. You can post that right there. Otherwise you can just click InCopy and read what other people are posting about along with the answers that people like myself and other community experts and then just regular users in the field are replying. Very useful site. I run a blog called InCopySecrets.com. Come by and visit where I post tips and techniques every once in a while. You can subscribe by e-mail and it's also a good place because you can comment on the stuff that I write. We get a good dialog going on that way.

On the other blog that I co-host with David Blatner, InDesignSecrets, we have a section in our blog posts called InCopy Workflow, because InCopy doesn't exist by itself. It exist in a universe with InDesign. So, when you're working in InCopy never feel like you're all alone. You are surrounded by help just a click away.

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