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Collaborative Workflows with InDesign and InCopy

Checking spelling


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Checking spelling

Now, I know that someone like you or myself would never misspell a word. But perhaps we've gotten some copy from somebody else who wasn't as careful and meticulous as we. So, we need to be able to spell check in InCopy. There is a couple of different to spell check. One of them is via a dialog box that will do like a batch of spell check, and the other way is via word by word kind of like how you can do so in Microsoft Word. Let's check out the first method. Go to the Edit menu, go down to Spelling, and just choose Check Spelling or press Command+I or Ctrl+I. You can see that it immediately starts the spell check as soon as you open it up, and the Check Spelling dialog box says what the heck is this? Subshrubs, never heard of the word.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Checking spelling

Now, I know that someone like you or myself would never misspell a word. But perhaps we've gotten some copy from somebody else who wasn't as careful and meticulous as we. So, we need to be able to spell check in InCopy. There is a couple of different to spell check. One of them is via a dialog box that will do like a batch of spell check, and the other way is via word by word kind of like how you can do so in Microsoft Word. Let's check out the first method. Go to the Edit menu, go down to Spelling, and just choose Check Spelling or press Command+I or Ctrl+I. You can see that it immediately starts the spell check as soon as you open it up, and the Check Spelling dialog box says what the heck is this? Subshrubs, never heard of the word.

Then here are the Suggested Corrections. However, like let's say that we wanted to replace it with sub shrubs as two words. It doesn't let us. Why could that be? Take a look, think about it. You are right, because we haven't checked out the story. So, that's rule number one with a lot of this kind of word processing stuff in InCopy is that you need to check out the contents first before you can run a regulars spell check or find/change or whatever it is that you are going to be doing, because it can't change anything that you don't have rights to.

So, I'm going to open up the Assignments panel. The Check Spelling dialog box is almost like a panel. You can do stuff while it's open, and I'll check out all the stories. There we go. Let's try again. Let's Skip that first one and come to the next one, and it's saying it doesn't recognize this one. Now, this misspelling is actually in a story that's not part of the workflow. So, that's highlighted as you can see it, and I can press Command+Plus or Ctrl+Plus to zoom in on it. Okay, it doesn't recognize that word. But we can't do anything with this. That's why Change is still dimmed, because we can't check it out.

It's not part of the workflow. Let's continue. Skip. Now it finally found a word that's in a story that we have checked out. So, I could select another word here in the list of corrections and choose Change, or I could ignore it or Ignore All or Change All instances of this. But actually we are going to leave that as is for now because this is supposed to be Nieves de California. So, that is one method of doing spell check is to just use the spell check dialog box and notice that the scope of the searching is chosen by you.

So, the last time that you did a spell check, it remembers that. The last time that I did a spell check I searched the entire document, but often the default will be Story. So, be careful because otherwise it's only going to check the contents of that story and it's not going to spell check and anything else even if you have checked out those other stories. So, make sure and change this to Document or All Documents. You can open up multiple documents, check out all the stories in those multiple documents, and in InCopy can do a spell check on all open documents.

Let's click Done and now let's try another method which is to go to the Edit menu, choose Spelling and turn on Dynamic Spelling. Sometimes, if you have a long document, this just take a couple of seconds to show up, but you can see that it sort of uses the word method of spell check which is to put a squiggly under words that it doesn't recognize. So like here is a word that we know for sure is misspelled. Glosy. Now, to see the list of suggestions just right-click on the word.

When you find it, you can just choose it and it will replace it. You could also choose to add this word. Perhaps this is correctly spelled. You could add it to the User Dictionary, which would be saved with this document, or you could Ignore All. So, I'll choose glossy. There you go. Now, Dynamic spell check by default doesn't just check misspelled words. It also checks capitalization errors. So, if coming after period if a word doesn't start with a capital letter it will put a green squiggly on there and if you right-click it will tell you what it's supposed to do. Capitalize Some and also duplicate words.

So like this not, not. Then right-click on one of them delete the repeated word not. If you don't like how spell check catches capitalization errors or repeated words, you can turn that off. Go to Preferences which is under the Edit menu in Windows and under the InCopy menu on a Mac to Spelling and here you can choose to turn off how it finds Repeated Words or Uncapitalized Words or Uncapitalized Sentences.

I kind of like it all on. You can also change the color if you like. I did not found any need to do that, but you could if you wanted to. So, very flexible, very powerful spell check in two flavors, by dialog box or word by word.

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