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Alternative uses for the TOC feature

From: Creating Long Documents with InDesign

Video: Alternative uses for the TOC feature

Table of Contents is the Swiss Army knife of InDesign's long-document features. It's not just for TOCs; it can be used to create any kind of a list of content within a document or a book: things like photo credits, list of advertisers, figures, and so on. What I want to do here is make a photo credits page with the TOC feature. Of course you can adapt these ideas to something useful for you. Anytime you need to gather content that's been styled with paragraph styles, think about using the TOC feature. So one of the key points in this example I want to point out is that I can set up a TOC style to gather credit information, even though that information is not going to appear anywhere else in the final output. And the reason I can do this is I have an option in a TOC to include items on hidden layers.

Alternative uses for the TOC feature

Table of Contents is the Swiss Army knife of InDesign's long-document features. It's not just for TOCs; it can be used to create any kind of a list of content within a document or a book: things like photo credits, list of advertisers, figures, and so on. What I want to do here is make a photo credits page with the TOC feature. Of course you can adapt these ideas to something useful for you. Anytime you need to gather content that's been styled with paragraph styles, think about using the TOC feature. So one of the key points in this example I want to point out is that I can set up a TOC style to gather credit information, even though that information is not going to appear anywhere else in the final output. And the reason I can do this is I have an option in a TOC to include items on hidden layers.

So let's set that up. First off, I am in Mini Bridge, and I have my photos visible here that are in the document. I am going to right-click on one of them and choose Reveal in Bridge, and this highlights the photo in Bridge. What I want to see here is the photo's metadata over here on the left-hand side, because that's where I have my photo credit information. In this case, it's been added to the Description metadata field, so I can see the photo credit that I want to appear in my credits page. And to get that, I am going to first create captions in InDesign that put this metadata on the page and then style it with a particular paragraph style, and then I'll use the TOC feature to grab those credits and put them together in a credits page.

So knowing that the information I want is in the Description metadata field, I will go back to InDesign and I will choose Object > Captions > Caption Setup. And I am going to make sure that that Description metadata field is selected for my captions. And I've set up some options for position and styling my captions as well. I've used a negative offset so that they'll sit on top of the image, up a little bit from the bottom. And I've chosen the PhotoCreditLarge Paragraph Style to make the credits really visible. And I've put them on their own layer, so I can control them separately.

I'll click OK in the dialog box, and let's make one of those captions. I will select this image, right-click on it, scroll down to Captions, and choose Generate Static Caption. And there is my photo credit. I will zoom in so we can see it. So it's using the paragraph style that I set up in my Caption options. And if I look in my layers, it's on my Photo Credits layer. And if I double-click on that layer, I can see that it's not set to print. So I don't want this to appear in my final output here, but I do want this information here so I can get the page number, as well as this information, in my Credits page.

I will zoom back out, and now it's time to make the table of contents or rather, the credits list. I will go to the Layout menu and choose Table of Contents, and here's my TOC style that I've created for the photo credits. So I've added a title called Photos, and the only paragraph style that this is going to gather is that PhotoCreditLarge paragraph style, the one that I am using in all these captions. I am going to have the page numbers gathered after the entry, and I am going to run them all in to the same paragraph, so they'll be separated by a semicolon.

And most importantly, I'm including text on hidden layers, so even though that layer can be hidden with the photo credits, I will still get my credits page. I will click OK. I'll click Yes that I do want to include items that are in overset text. And my table of contents has been generated. I will go to my Pages panel and scroll down to the last page of my document, double-click, and here's my photo credits. So I put the title that I set up in the table of contents, and it gathered all the captions and styled them along with their page numbers.

In this case, I wanted some extra styling, so I set a GREP style to look for numbers and styled them blue. If you're working with long documents, there is a good chance you'll need to create lists of content. Whether or not those things actually will appear in your final output doesn't really matter; you can still build them with the Table of Contents feature. Just as long as text has been styled with paragraph styles, you can grab it and reuse it, thanks to the Table of Contents feature.

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This video is part of

Image for Creating Long Documents with InDesign
Creating Long Documents with InDesign

59 video lessons · 15738 viewers

Mike Rankin
Author

 
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  1. 10m 48s
    1. Welcome
      54s
    2. Using the exercise files and scripts
      1m 51s
    3. Long-document workflow overview
      4m 20s
    4. Analyzing the planned output
      3m 43s
  2. 34m 7s
    1. Using master pages
      9m 34s
    2. Using layers
      7m 23s
    3. Using text variables
      6m 42s
    4. Using section markers
      5m 44s
    5. Synchronizing text
      4m 44s
  3. 26m 16s
    1. Using InDesign templates
      7m 10s
    2. Setting up preferences
      3m 27s
    3. Using Word templates
      5m 50s
    4. InCopy workflows
      5m 17s
    5. Creating a production manual
      4m 32s
  4. 40m 2s
    1. Using Based On styles
      6m 14s
    2. Using nested styles
      5m 56s
    3. Using Next Style
      3m 39s
    4. Using GREP styles
      6m 17s
    5. Using object styles
      2m 48s
    6. Using table and cell styles
      5m 8s
    7. Using swatches
      5m 33s
    8. Using Quick Apply
      4m 27s
  5. 37m 57s
    1. Placing text
      4m 57s
    2. Placing images
      3m 41s
    3. Creating metadata captions
      4m 3s
    4. Using Mini Bridge
      4m 38s
    5. Using libraries and snippets
      6m 4s
    6. Using GREP Find/Change
      5m 5s
    7. Find/Change tips
      5m 21s
    8. Using Layout Adjustment
      4m 8s
  6. 15m 53s
    1. Using Notes
      4m 7s
    2. Tracking changes
      4m 36s
    3. Using CS Review
      7m 10s
  7. 34m 43s
    1. Creating tables of contents
      7m 9s
    2. Alternative uses for the TOC feature
      4m 9s
    3. Creating cross-references
      6m 8s
    4. Creating footnotes
      6m 31s
    5. Importing footnotes
      6m 47s
    6. Creating endnotes
      3m 59s
  8. 33m 50s
    1. Scoping out the index
      2m 19s
    2. Creating index topics and references
      9m 29s
    3. Creating index cross-references
      3m 1s
    4. Creating index references with Find/Change
      3m 31s
    5. Generating an index
      3m 35s
    6. Preserving formatting in an index
      5m 13s
    7. Using third-party indexing tools
      6m 42s
  9. 26m 44s
    1. Using InDesign book files
      4m 37s
    2. Numbering book documents
      5m 46s
    3. Synchronizing book documents
      7m 5s
    4. Preflighting book documents
      3m 49s
    5. Outputting book documents
      5m 27s
  10. 12m 54s
    1. Using conditional text
      5m 1s
    2. Using Smart Text Reflow
      4m 3s
    3. Using object styles for customization
      3m 50s
  11. 25m 17s
    1. Preflighting documents
      6m 56s
    2. Exporting to print PDF
      5m 26s
    3. Exporting to interactive PDF
      5m 36s
    4. Archiving a project
      7m 19s
  12. 48s
    1. Goodbye
      48s

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