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Collaborative Workflows with InDesign and InCopy
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Adding footnotes


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Collaborative Workflows with InDesign and InCopy

with Anne-Marie Concepción

Video: Adding footnotes

It's easy to add footnotes to any story that you check out, but like a lot of the other advanced text processing topics I'll be talking about in this chapter, footnotes is something that the designer usually sets up and that the editors in InCopy implement, and by set up I mean the designer is the one who say like, what is the paragraph style and the character style used by the footnote in the footnote reference. So you really don't have control over that in InCopy, but you do have control over actually inserting the footnotes. So let's see how that works. I've checked out this story in the beginning.
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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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Collaborative Workflows with InDesign and InCopy
7h 30m Intermediate Sep 23, 2010

Viewers: in countries Watching now:

In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.

Topics include:
  • Setting up projects and users on a local network
  • Using e-mail-based assignments and Dropbox to manage remote users
  • Copyfitting and formatting text
  • Using advanced editing tools
  • Working with paragraph, character, and table styles
  • Tracking changes in InCopy and InDesign
  • Creating cross-references and hyperlinks
  • Creating InCopy templates
  • Combining InCopy with Microsoft Word
  • Inserting and formatting images
  • Reviewing features specific to InDesign
Subject:
Design
Software:
InCopy InDesign
Author:
Anne-Marie Concepción

Adding footnotes

It's easy to add footnotes to any story that you check out, but like a lot of the other advanced text processing topics I'll be talking about in this chapter, footnotes is something that the designer usually sets up and that the editors in InCopy implement, and by set up I mean the designer is the one who say like, what is the paragraph style and the character style used by the footnote in the footnote reference. So you really don't have control over that in InCopy, but you do have control over actually inserting the footnotes. So let's see how that works. I've checked out this story in the beginning.

Now this might not be the typical story that you would add a footnote to, but it will serve its purpose. I'm going to zoom in and let's say that we want to add a footnote after the words "Plant Care." So I'll click right here, and then I just go to Type and choose Insert Footnote. So, the reference appears right after Plant Care and then the number appears down here for our footnote with this little separator bar, which may or may not appear when you do it for your documents because this is something the designer has control over, and they can choose whether or not that shows and what color it is and how long it is, and I'll say See our Plant Care brochure on our web site! And then if we want to add another one say right here, I can just right-click and choose Insert Footnote, or I can assign a keyboard shortcut to it, so I don't have to keep adding it to a menu, and that footnote appears right below.

The world's second-best city, next to Chicago of course. Another way to work with footnotes is to use Galley and Story, and I think you're going to like this. If we switch to say Galley, you'll see that footnotes appear in line. They have a slightly different icon, and they're numbered, right. So you can collapse and expand the footnotes, just like you can with notes, and if I want to add one here, I could say I want to do one after clientele. I'll just right-click, choose Insert Footnote, and start typing some sort of footnote.

So did you see that other command that you can collapse all the footnotes? You'll only see this command when you're in Galley or Story View. So pretty cool. Adding footnotes is very simple. If you place a Word file that has footnotes, you have the opportunity to maintain those footnotes, and they're converted to InCopy footnotes. So whether you create them in Word or whether you create them from scratch in InCopy, or InDesign, don't worry. The program will support your use of footnotes.

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