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Using multiple artboards

From: Illustrator CS4 Essential Training

Video: Using multiple artboards

One of the biggest new features added to CS4 is the ability to have multiple artboards in a single document. No, it doesn't mean that you don't need to use InDesign anymore. InDesign is a great application, which allows you to create long documents or documents that have multiple pages where text flows from page to page. But what Illustrator does excel at is the ability to create artboards, and that each of those artboards are different sizes. This allows you to really combine elements of an entire campaign all within a single file. For example, here I have a poster, a letterhead, an envelope, and a label all combined in a single document, which allows me to share these assets very easily between these elements.

Using multiple artboards

One of the biggest new features added to CS4 is the ability to have multiple artboards in a single document. No, it doesn't mean that you don't need to use InDesign anymore. InDesign is a great application, which allows you to create long documents or documents that have multiple pages where text flows from page to page. But what Illustrator does excel at is the ability to create artboards, and that each of those artboards are different sizes. This allows you to really combine elements of an entire campaign all within a single file. For example, here I have a poster, a letterhead, an envelope, and a label all combined in a single document, which allows me to share these assets very easily between these elements.

First, let's take a look at how we actually create a multiple artboard document. I'm going to go to the File menu. I'm going to choose New. In the New Document dialog box I'll choose in this case here the Print New Document Profile, and I'll specify a number of artboards. Again, by default that's going to be set to number 1, but I'll go ahead here and I'll change, let's say, let's specify four artboards. Now, remember, in Illustrator itself there is no really a concept of a page. In fact, it's just really one big canvas size that we have, which I'll show you in a moment. But basically I have the ability to specify different areas, what we call artboards within that overall canvas.

So because each of these pages are not necessarily pages in a brochure, I don't have page numbering features, for example, inside of Illustrator, but I could define these very easily as a way for me to get some artwork started in my document. So for example, I'll specify here just four artboards. I could choose how those artboards are aligned on my overall canvas, and that could be set by, for example, Grids by Row, by Column, or maybe just arranged in one row or in one column. In this case here for this one example I'll choose Arrange by Row. I'll leave the default setting of 20 points; this is the amount of space that is added in between each of these artboards, remember again as they are aligned to this overall canvas.

I'll let the size be the Letter size page that I had as before, and I could also choose to assign a Bleed setting. Now, it's important to realize that in Illustrator, the Bleed setting applies to all the artboards. I can't have an individual Bleed setting for different artboards, and I also can't have a Bleed setting on one artboard but not on another. But for now I'm just going to leave the Bleed setting set to zero; we will come back to that momentarily. I'll leave all the settings the same and I'll click on the OK button just so that we get an idea of how these artboards are created inside of an Illustrator document. Now I have here one page or one document, and remember I said before there is this concept of a canvas inside of Illustrator. If I zoom out really far, I'm just holding down the Command+Minus, or Ctrl+Minus on Windows, you will see that Illustrator has this large file over here. This is what's called my canvas. This canvas is the maximum area that I can basically use in any particular document. Within this overall canvas I now have four artboards that are defined, and I'll zoom back in again on this.

It's important to realize, by the way, that the artboards themselves, notice how some of them are grayed out; these three are grayed out, but this one has a little bit of a darker border around it, that's because Illustrator itself still has this concept of having really one artboard to work with. So at any one time inside of my document one artboard is my active artboard and the others are basically not active. Illustrator manages this process for you automatically. As I click on an artboard that artboard instantly becomes the active artboard. So it's not something that I have to be conscious about, just important to realize that there is this concept of Illustrator having an active artboard. By the way, this means also that when I choose Fit in Window, different zoom levels, the active artboard is the artboard that fits in that particular window. Notice again if I choose on the bottom of the screen over here, a little pop-up I go to, let's say go to artboard number three, it will automatically choose to move to artboard number three as well. I'll zoom back down here for a second. You can see that that's changed, that's right there.

In fact, to kind of go further over here, let's imagine if we already have a document setup with these artboards but I want to somehow modify these artboards, maybe I want to remove. Let's say I only need three pages, how do I delete one of these artboards in my file? Or maybe I want to add another artboard, how do I do that? Well, you do that using the Artboard tool, which is now available here inside of the tools panel. I'll click on the Artboard tool and you will notice that everything in the document becomes gray except for the artboards. The artboard that is currently my active artboard is shown highlighted with a dash line.

Now, I can basically turn any other artboard to be that particular active artboard just by clicking on it. You notice that the artboards are numbered; this one is called 01, 02, 03, and 04. I have a little box over here, which if I click on actually deletes that artboard. So for example, if I didn't want this artboard, I can simply click on that and that artboard disappears. These get renumbered automatically. Now if I want to add another artboard I can simply start clicking and dragging to create an artboard. Now remember, in Illustrator, artboards can be any different size that I want. So I don't need to have, for example, one type of size. I could have Letter size artboards, I could have any other kind of size artboard; some could be Portrait, some could be Landscape. I could really have tall, thin, narrow artboards. It could be anything that I want to. In fact, there are certain examples that maybe when I'm doing let's say web ad banners, those may be of a variety different sizes, I can store all of those very easily within a single document.

Now, I'll go over here to the top of the bar. When you have the Artboard tool active the Control panel shows you some options. For example, with one click of a button I could change this artboard from Landscape to Portrait, and I can do that of course by clicking on any of these as well. I also have the ability to click on this button here called Artboard Options, and I could specify exact sizes here for each of those artboards. I can type in their values if I want to numerically. I could also choose to show the Video Safe Areas, Show Cross Hairs and a Center Mark, just to give me more feedback about that particular artboard. This is obviously far more useful in video workflows and in the art print workflows. By the way, I'll turn these off for now.

I'm going to click on the OK button to come out of that particular mode. Anytime I go ahead and I click on any other tool I'll automatically exit this Artboard Edit mode, also another way to exit this Artboard Edit mode is simply to tap the Esc key on your keyboard. Now, I'm going to switch over to a file that already has artwork defined inside of this document. I'm going to use this file here called multiple_artboards. You had this file available to you if you have access to the exercise files, you will find it inside of Chapter 02. Now, if I want to move this artwork around or make some adjustments with these artboards, remember, anytime I click on any artwork or any piece within a certain area of an artboard that is the artboard that becomes the active artboard. If I go over here to the Artboard tool, I can click on that, I now enter this Artboard Edit mode, and now I have the ability to basically click on this and move this around.

Notice by the way that the artwork that was on that particular artboard moves along together with that particular artboard, and that happens because there is an option here on the Control panel called Move or Copy Artwork with the Artboard. I have the ability to uncheck that option, which basically allows me to move the artboard but leave the artwork behind. I'm going to press Undo to go back there, let's turn that option back on. It's important to realize if I want to make a complete copy, for example this label, I can hold down the Option key as I drag, and the same things that you will find later on when we start working with shapes. If you hold down the Shift key it constraints. I have the ability to make a complete duplicating copy of that particular artboard, including the artwork that was on it.

I'll go ahead and I'll tap the Escape key to exit Artboard Edit mode. And as you get further into Illustrator we will see more and more where this comes into play, but basically those are the basics of getting started using multiple artboards within a single document in Illustrator CS4.

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This video is part of

Image for Illustrator CS4 Essential Training
Illustrator CS4 Essential Training

116 video lessons · 48857 viewers

Mordy Golding
Author

 
Expand all | Collapse all
  1. 59s
    1. Welcome
      59s
  2. 33m 17s
    1. Why use Illustrator?
      2m 22s
    2. What are vector graphics?
      8m 4s
    3. Understanding paths
      4m 13s
    4. Fill and Stroke attributes
      5m 32s
    5. Selections and stacking order
      8m 31s
    6. Isolation mode
      4m 35s
  3. 23m 43s
    1. The Welcome screen
      1m 11s
    2. New Document Profiles
      4m 36s
    3. Using multiple artboards
      7m 17s
    4. Libraries and content
      3m 52s
    5. Illustrator templates
      2m 56s
    6. Adding XMP metadata
      3m 51s
  4. 43m 55s
    1. Exploring panels
      4m 18s
    2. Using the Control panel
      5m 25s
    3. Navigating within a document
      5m 27s
    4. Using rulers and guides
      5m 23s
    5. Using grids
      2m 12s
    6. Utilizing the bounding box
      3m 3s
    7. Using Smart Guides
      4m 59s
    8. The Hide Edges command
      3m 31s
    9. Preview and Outline modes
      2m 18s
    10. Using workspaces
      7m 19s
  5. 38m 3s
    1. The importance of modifier keys
      1m 9s
    2. Drawing closed-path primitives
      7m 15s
    3. Drawing open-path primitives
      5m 5s
    4. Simple drawing with the Pen tool
      7m 28s
    5. Advanced drawing with the Pen tool
      10m 33s
    6. Drawing with the Pencil tool
      6m 33s
  6. 46m 37s
    1. Editing anchor points
      13m 7s
    2. Creating compound shapes
      5m 55s
    3. Utilizing Pathfinder functions
      5m 11s
    4. Joining and averaging paths
      5m 37s
    5. Outlining strokes
      3m 24s
    6. Simplifying paths
      5m 41s
    7. Using Offset Path
      2m 43s
    8. Dividing an object into a grid
      1m 41s
    9. Cleaning up errant paths
      3m 18s
  7. 35m 23s
    1. Creating point text
      4m 4s
    2. Creating area text
      4m 19s
    3. Applying basic character settings
      6m 27s
    4. Applying basic paragraph settings
      4m 4s
    5. Creating text threads
      5m 28s
    6. Creating text on open paths
      5m 18s
    7. Creating text on closed paths
      3m 57s
    8. Converting text to outlines
      1m 46s
  8. 20m 15s
    1. Using the basic selection tools
      7m 53s
    2. Using the Magic Wand and Lasso tools
      6m 34s
    3. Selecting objects by attribute
      2m 38s
    4. Saving and reusing selections
      3m 10s
  9. 40m 35s
    1. Using the Appearance panel
      6m 48s
    2. Targeting object attributes
      3m 26s
    3. Adding multiple attributes
      7m 6s
    4. Applying Live Effects
      8m 9s
    5. Expanding appearances
      4m 48s
    6. Appearance panel settings
      6m 51s
    7. Copying appearances
      3m 27s
  10. 37m 15s
    1. Defining groups
      7m 2s
    2. Editing groups
      5m 28s
    3. Working with layers
      8m 10s
    4. Layer and object hierarchy
      6m 57s
    5. Creating template layers
      2m 3s
    6. Object, group, and layer attributes
      7m 35s
  11. 44m 4s
    1. Applying colors
      3m 18s
    2. Creating solid color swatches
      4m 48s
    3. Creating global process swatches
      5m 1s
    4. Using spot color swatches
      4m 27s
    5. Creating swatch groups and libraries
      6m 50s
    6. Working with linear gradient fills
      6m 34s
    7. Working with radial gradient fills
      2m 19s
    8. Applying and manipulating pattern fills
      4m 51s
    9. Defining simple patterns
      5m 56s
  12. 22m 43s
    1. Moving and copying objects
      2m 1s
    2. Scaling objects
      4m 49s
    3. Rotating objects
      3m 14s
    4. Reflecting and skewing objects
      2m 27s
    5. Using the Free Transform tool
      2m 9s
    6. Aligning objects
      5m 15s
    7. Distributing objects
      2m 48s
  13. 25m 13s
    1. Using a pressure-sensitive tablet
      1m 38s
    2. Using the Calligraphic brush
      6m 10s
    3. Using the Scatter brush
      4m 0s
    4. Using the Art brush
      2m 26s
    5. Using the Pattern brush
      3m 21s
    6. Using the Paintbrush tool
      1m 41s
    7. Using the Blob Brush tool
      3m 42s
    8. Using the Eraser tool
      2m 15s
  14. 16m 36s
    1. Using symbols
      3m 9s
    2. Defining your own symbols
      2m 1s
    3. Editing symbols
      4m 4s
    4. Using the Symbol Sprayer tool
      2m 32s
    5. Using the Symbolism toolset
      4m 50s
  15. 35m 37s
    1. Minding your resolution settings
      6m 15s
    2. Applying basic 3D extrusions
      6m 43s
    3. Applying basic 3D revolves
      2m 31s
    4. Basic artwork mapping
      5m 9s
    5. Using the Stylize effects
      5m 35s
    6. Using the Scribble effect
      5m 43s
    7. Using the Warp effect
      3m 41s
  16. 21m 37s
    1. Placing images
      4m 51s
    2. Using the Links panel
      2m 47s
    3. The Edit Original workflow
      2m 0s
    4. Converting images to vectors with Live Trace
      5m 29s
    5. Rasterizing artwork
      1m 55s
    6. Cropping images with a mask
      4m 35s
  17. 10m 35s
    1. Saving your Illustrator document
      8m 18s
    2. Printing your Illustrator document
      2m 17s
  18. 6m 25s
    1. Exporting files for use in QuarkXPress
      1m 8s
    2. Exporting files for use in InDesign
      39s
    3. Exporting files for use in Word/Excel/PowerPoint
      45s
    4. Exporting files for use in Photoshop
      1m 25s
    5. Exporting files for use in Flash
      1m 15s
    6. Exporting files for use in After Effects
      19s
    7. Migrating from FreeHand
      54s
  19. 2m 23s
    1. Finding additional help
      2m 0s
    2. Goodbye
      23s

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