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Say you are working on a large campaign. Maybe in one document you are creating a style guide which defines the look for the entire campaign, and now that you have the styles defined in your style guide, you want to bring them into other documents. Well, Illustrator allows you to share styles across different documents. So once you create them inside of a single document, you can now basically copy those into other documents. There is the slow way to do it and then there's a fast way to do it. The slow way is to simply open up a document with the styles, take some text and copy and paste the text into a new document.
Any character or paragraph style that's applied to that text will now appear in that new document as well, which is similar to how swatches work. However, I am going to create a new document here. I will just use the Print Profile and click OK. And now say I want to bring in all my paragraph styles and all my character styles at once. So from the Character Style panel, or the Paragraph Style panel for that matter, I can go to the flyout menu and choose to Load All Styles. If I choose Load Paragraph Styles, it will only load paragraph styles from a specified file, and I can do the same thing for character styles.
But if I know that I want to bring in all of my character styles and all my paragraph styles at once, I will simply choose Load All Styles. Now I will point to the file that I want to work with, maybe this one here that's called flowers.ai. It's here inside of Chapter 6, and I'll choose Open. And now you can see that in my Paragraph Styles panel I have all the paragraph styles from that document, and I have all the character styles as well. Now, it's important to realize that once I bring these styles in, I don't really have an easy way to update those styles. So, for example, if I go back to my style guide and I make a change, because my client changes one of the point sizes, for example, I have no way to really have that change ripple through all the other documents as well.
It's kind of like a one-way street. I am bringing the styles from the original document into this one. If I now have to change and I need to re-bring those styles here into this document, what I would need to do is actually select these and delete them and then re-import them again. But this is how I can move styles from one document to another by loading both character styles and paragraph styles simultaneously.
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