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You have created your masterpiece inside of Illustrator and now it's time to save your file. Let's take a look at some of the settings involved in actually saving your Illustrator documents. I'll be working with this file called saving_printing, which you can find inside of Chapter 16 of your exercise files, although you can really work with any file at all. I just want to make sure that we are working with the document that has multiple artboards so that you can see some of the settings that are available there. I'll go to the File menu and since these documents are already been saved I would choose Save As. You can choose to save your file as either an Illustrator file or EPS or other ones as well, for example PDF. For now let's quickly explore just the native Illustrator file and we will explore other reasons for when you would want to use different formats in the next chapter. But for now let's just use Illustrator .ai, and I'll put on to my Desktop here and choose Save. The Illustrator Options dialog box appears and the first thing I can choose from is, which version of Illustrator that I want this file to be compatible with.
Now, if I'm going to be working inside of Illustrator CS4 moving forward, I obviously want to use Illustrator CS4 as that will present the most rich and robust information available. However, if I need to send this file to somebody else who doesn't have the latest version of Illustrator, I can choose an older version of Illustrator from this pop-up menu. It's important to realize that there are two sections here. One is called CS Formats, one is called Legacy Formats. This is mainly due to the fact that as of Illustrator CS, a new text engine was present inside of Illustrator. When you save any file format to an older version than CS, what we refer to as Legacy Formats that text will still remain visible, but it may not remain editable. So it's just something to keep in mind. You are going to want to try to where you can always save back to at least Illustrator CS.
A few of the options available here are this option called Create PDF Compatible File. This option, which is on by default should actually stay on, if you know that your Illustrator files are going to end up in another graphics application. For example, if you are placing your file inside of InDesign or Adobe After Effects, those applications read the PDF information that's embedded inside of the file. Should you uncheck this by the way, it will reduce the file size of your Illustrator file by a lot. It will also make it little bit easier to open and save your files. However, your files will only be able to be read by Illustrator itself and not by other applications. If you do have linked images inside of your file, choosing this option called Include Linked Files will actually turn those linked images into embedded images. So only check that option if you want that to happen. Illustrator itself has supported transparency features since Illustrator 9.
So if you do choose to save your Illustrator file back to a version that's old than Illustrator 9, for example, Illustrator 8 or Illustrator 3, you can choose to decide how you want that transparency to be converted either to preserve the paths or preserve the appearance, which is the default setting. I'm going to click Cancel here because I want to discuss one other way to save your Illustrator files and that's by creating a PDF file. Now, sometimes you want to create your artwork in a PDF version, so that you can send it off to a client for review or so that you can send it off to a printer. To create a PDF out of Illustrator, you go through the same method. You actually save your file, but then we will see when we choose PDF, we will have many options to choose from. Let's go to the File menu here, choose Save As, but then from the Format menu here instead of choosing Adobe Illustrator, we will choose Adobe PDF.
Now I'll go to my Desktop click Save and I get the Save Adobe PDF dialog box. Now Illustrator ships with many different PDF presets. These presets have all the settings that we are going to discuss in a moment already dialed in. For example PDF/X-1a 2001 is a standard that most of the print industry has all agreed upon. So if you are submitting artwork to say a newspaper or a magazine for an advertisement, PDF/X-1a is probably the best way to go. Of course in all circumstances where you can talk to your publisher or printer first to find out what format they require.
If you are sending this PDF for a client to review, you may want to choose the Smallest File Size option. This will ensure that your resulting PDF is as small as possible so that you can easily email to them. In fact, I'll go ahead and choose this option right now, Smallest File Size. I'll also come down over here where it says View PDF after Saving. This is a great feature because it's rare that I want to send the PDF to my client without me seeing it first. By checking this option right now and I choose Save PDF, Illustrator will now go ahead and create the PDF file and launch Acrobat so that I can now see what the PDF file looks like. Since this document contains multiple artboards, Illustrator will also automatically convert each of those artboards into separate PDF pages. That means that my client will be able to step through the different pages and see the different parts of the campaign that I have created.
One really important setting inside of PDF files is the ability to Password Protect your files. I'll click on the Security option right here and there are actually two ways to password protect your PDF documents. You can either create a master password, which is a single password that allows you to open the document. However, once you open that document you are able to do anything you want to do with that document if you have Acrobat Pro for example. That's why I'll often use something called the Permissions Password. Permissions Password, if I go ahead and checked on right now allows you to determine certain things that can be done to that PDF file once it's open. It's also non-invasive, meaning that anyone else can open up the PDF file, they won't get prompted for a password but they will find that there is certain functionality that's turned off inside of the file.
For example, I can completely disallow printing of the file. I can also specify that no changes can be made to that particular file as well. The only way that someone would be able to make those changes even if they have the Professional Version of Acrobat would be if they have the password. I'll click Cancel here and that's how you can either save your file as a native Illustrator file or as a PDF file that you can send off to a printer or to a client for review.
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