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Saving your Illustrator document

From: Illustrator CS4 Essential Training

Video: Saving your Illustrator document

You have created your masterpiece inside of Illustrator and now it's time to save your file. Let's take a look at some of the settings involved in actually saving your Illustrator documents. I'll be working with this file called saving_printing, which you can find inside of Chapter 16 of your exercise files, although you can really work with any file at all. I just want to make sure that we are working with the document that has multiple artboards so that you can see some of the settings that are available there. I'll go to the File menu and since these documents are already been saved I would choose Save As. You can choose to save your file as either an Illustrator file or EPS or other ones as well, for example PDF. For now let's quickly explore just the native Illustrator file and we will explore other reasons for when you would want to use different formats in the next chapter. But for now let's just use Illustrator .ai, and I'll put on to my Desktop here and choose Save. The Illustrator Options dialog box appears and the first thing I can choose from is, which version of Illustrator that I want this file to be compatible with.

Saving your Illustrator document

You have created your masterpiece inside of Illustrator and now it's time to save your file. Let's take a look at some of the settings involved in actually saving your Illustrator documents. I'll be working with this file called saving_printing, which you can find inside of Chapter 16 of your exercise files, although you can really work with any file at all. I just want to make sure that we are working with the document that has multiple artboards so that you can see some of the settings that are available there. I'll go to the File menu and since these documents are already been saved I would choose Save As. You can choose to save your file as either an Illustrator file or EPS or other ones as well, for example PDF. For now let's quickly explore just the native Illustrator file and we will explore other reasons for when you would want to use different formats in the next chapter. But for now let's just use Illustrator .ai, and I'll put on to my Desktop here and choose Save. The Illustrator Options dialog box appears and the first thing I can choose from is, which version of Illustrator that I want this file to be compatible with.

Now, if I'm going to be working inside of Illustrator CS4 moving forward, I obviously want to use Illustrator CS4 as that will present the most rich and robust information available. However, if I need to send this file to somebody else who doesn't have the latest version of Illustrator, I can choose an older version of Illustrator from this pop-up menu. It's important to realize that there are two sections here. One is called CS Formats, one is called Legacy Formats. This is mainly due to the fact that as of Illustrator CS, a new text engine was present inside of Illustrator. When you save any file format to an older version than CS, what we refer to as Legacy Formats that text will still remain visible, but it may not remain editable. So it's just something to keep in mind. You are going to want to try to where you can always save back to at least Illustrator CS.

A few of the options available here are this option called Create PDF Compatible File. This option, which is on by default should actually stay on, if you know that your Illustrator files are going to end up in another graphics application. For example, if you are placing your file inside of InDesign or Adobe After Effects, those applications read the PDF information that's embedded inside of the file. Should you uncheck this by the way, it will reduce the file size of your Illustrator file by a lot. It will also make it little bit easier to open and save your files. However, your files will only be able to be read by Illustrator itself and not by other applications. If you do have linked images inside of your file, choosing this option called Include Linked Files will actually turn those linked images into embedded images. So only check that option if you want that to happen. Illustrator itself has supported transparency features since Illustrator 9.

So if you do choose to save your Illustrator file back to a version that's old than Illustrator 9, for example, Illustrator 8 or Illustrator 3, you can choose to decide how you want that transparency to be converted either to preserve the paths or preserve the appearance, which is the default setting. I'm going to click Cancel here because I want to discuss one other way to save your Illustrator files and that's by creating a PDF file. Now, sometimes you want to create your artwork in a PDF version, so that you can send it off to a client for review or so that you can send it off to a printer. To create a PDF out of Illustrator, you go through the same method. You actually save your file, but then we will see when we choose PDF, we will have many options to choose from. Let's go to the File menu here, choose Save As, but then from the Format menu here instead of choosing Adobe Illustrator, we will choose Adobe PDF.

Now I'll go to my Desktop click Save and I get the Save Adobe PDF dialog box. Now Illustrator ships with many different PDF presets. These presets have all the settings that we are going to discuss in a moment already dialed in. For example PDF/X-1a 2001 is a standard that most of the print industry has all agreed upon. So if you are submitting artwork to say a newspaper or a magazine for an advertisement, PDF/X-1a is probably the best way to go. Of course in all circumstances where you can talk to your publisher or printer first to find out what format they require.

If you are sending this PDF for a client to review, you may want to choose the Smallest File Size option. This will ensure that your resulting PDF is as small as possible so that you can easily email to them. In fact, I'll go ahead and choose this option right now, Smallest File Size. I'll also come down over here where it says View PDF after Saving. This is a great feature because it's rare that I want to send the PDF to my client without me seeing it first. By checking this option right now and I choose Save PDF, Illustrator will now go ahead and create the PDF file and launch Acrobat so that I can now see what the PDF file looks like. Since this document contains multiple artboards, Illustrator will also automatically convert each of those artboards into separate PDF pages. That means that my client will be able to step through the different pages and see the different parts of the campaign that I have created.

One really important setting inside of PDF files is the ability to Password Protect your files. I'll click on the Security option right here and there are actually two ways to password protect your PDF documents. You can either create a master password, which is a single password that allows you to open the document. However, once you open that document you are able to do anything you want to do with that document if you have Acrobat Pro for example. That's why I'll often use something called the Permissions Password. Permissions Password, if I go ahead and checked on right now allows you to determine certain things that can be done to that PDF file once it's open. It's also non-invasive, meaning that anyone else can open up the PDF file, they won't get prompted for a password but they will find that there is certain functionality that's turned off inside of the file.

For example, I can completely disallow printing of the file. I can also specify that no changes can be made to that particular file as well. The only way that someone would be able to make those changes even if they have the Professional Version of Acrobat would be if they have the password. I'll click Cancel here and that's how you can either save your file as a native Illustrator file or as a PDF file that you can send off to a printer or to a client for review.

Show transcript

This video is part of

Image for Illustrator CS4 Essential Training
Illustrator CS4 Essential Training

116 video lessons · 48511 viewers

Mordy Golding
Author

 
Expand all | Collapse all
  1. 59s
    1. Welcome
      59s
  2. 33m 17s
    1. Why use Illustrator?
      2m 22s
    2. What are vector graphics?
      8m 4s
    3. Understanding paths
      4m 13s
    4. Fill and Stroke attributes
      5m 32s
    5. Selections and stacking order
      8m 31s
    6. Isolation mode
      4m 35s
  3. 23m 43s
    1. The Welcome screen
      1m 11s
    2. New Document Profiles
      4m 36s
    3. Using multiple artboards
      7m 17s
    4. Libraries and content
      3m 52s
    5. Illustrator templates
      2m 56s
    6. Adding XMP metadata
      3m 51s
  4. 43m 55s
    1. Exploring panels
      4m 18s
    2. Using the Control panel
      5m 25s
    3. Navigating within a document
      5m 27s
    4. Using rulers and guides
      5m 23s
    5. Using grids
      2m 12s
    6. Utilizing the bounding box
      3m 3s
    7. Using Smart Guides
      4m 59s
    8. The Hide Edges command
      3m 31s
    9. Preview and Outline modes
      2m 18s
    10. Using workspaces
      7m 19s
  5. 38m 3s
    1. The importance of modifier keys
      1m 9s
    2. Drawing closed-path primitives
      7m 15s
    3. Drawing open-path primitives
      5m 5s
    4. Simple drawing with the Pen tool
      7m 28s
    5. Advanced drawing with the Pen tool
      10m 33s
    6. Drawing with the Pencil tool
      6m 33s
  6. 46m 37s
    1. Editing anchor points
      13m 7s
    2. Creating compound shapes
      5m 55s
    3. Utilizing Pathfinder functions
      5m 11s
    4. Joining and averaging paths
      5m 37s
    5. Outlining strokes
      3m 24s
    6. Simplifying paths
      5m 41s
    7. Using Offset Path
      2m 43s
    8. Dividing an object into a grid
      1m 41s
    9. Cleaning up errant paths
      3m 18s
  7. 35m 23s
    1. Creating point text
      4m 4s
    2. Creating area text
      4m 19s
    3. Applying basic character settings
      6m 27s
    4. Applying basic paragraph settings
      4m 4s
    5. Creating text threads
      5m 28s
    6. Creating text on open paths
      5m 18s
    7. Creating text on closed paths
      3m 57s
    8. Converting text to outlines
      1m 46s
  8. 20m 15s
    1. Using the basic selection tools
      7m 53s
    2. Using the Magic Wand and Lasso tools
      6m 34s
    3. Selecting objects by attribute
      2m 38s
    4. Saving and reusing selections
      3m 10s
  9. 40m 35s
    1. Using the Appearance panel
      6m 48s
    2. Targeting object attributes
      3m 26s
    3. Adding multiple attributes
      7m 6s
    4. Applying Live Effects
      8m 9s
    5. Expanding appearances
      4m 48s
    6. Appearance panel settings
      6m 51s
    7. Copying appearances
      3m 27s
  10. 37m 15s
    1. Defining groups
      7m 2s
    2. Editing groups
      5m 28s
    3. Working with layers
      8m 10s
    4. Layer and object hierarchy
      6m 57s
    5. Creating template layers
      2m 3s
    6. Object, group, and layer attributes
      7m 35s
  11. 44m 4s
    1. Applying colors
      3m 18s
    2. Creating solid color swatches
      4m 48s
    3. Creating global process swatches
      5m 1s
    4. Using spot color swatches
      4m 27s
    5. Creating swatch groups and libraries
      6m 50s
    6. Working with linear gradient fills
      6m 34s
    7. Working with radial gradient fills
      2m 19s
    8. Applying and manipulating pattern fills
      4m 51s
    9. Defining simple patterns
      5m 56s
  12. 22m 43s
    1. Moving and copying objects
      2m 1s
    2. Scaling objects
      4m 49s
    3. Rotating objects
      3m 14s
    4. Reflecting and skewing objects
      2m 27s
    5. Using the Free Transform tool
      2m 9s
    6. Aligning objects
      5m 15s
    7. Distributing objects
      2m 48s
  13. 25m 13s
    1. Using a pressure-sensitive tablet
      1m 38s
    2. Using the Calligraphic brush
      6m 10s
    3. Using the Scatter brush
      4m 0s
    4. Using the Art brush
      2m 26s
    5. Using the Pattern brush
      3m 21s
    6. Using the Paintbrush tool
      1m 41s
    7. Using the Blob Brush tool
      3m 42s
    8. Using the Eraser tool
      2m 15s
  14. 16m 36s
    1. Using symbols
      3m 9s
    2. Defining your own symbols
      2m 1s
    3. Editing symbols
      4m 4s
    4. Using the Symbol Sprayer tool
      2m 32s
    5. Using the Symbolism toolset
      4m 50s
  15. 35m 37s
    1. Minding your resolution settings
      6m 15s
    2. Applying basic 3D extrusions
      6m 43s
    3. Applying basic 3D revolves
      2m 31s
    4. Basic artwork mapping
      5m 9s
    5. Using the Stylize effects
      5m 35s
    6. Using the Scribble effect
      5m 43s
    7. Using the Warp effect
      3m 41s
  16. 21m 37s
    1. Placing images
      4m 51s
    2. Using the Links panel
      2m 47s
    3. The Edit Original workflow
      2m 0s
    4. Converting images to vectors with Live Trace
      5m 29s
    5. Rasterizing artwork
      1m 55s
    6. Cropping images with a mask
      4m 35s
  17. 10m 35s
    1. Saving your Illustrator document
      8m 18s
    2. Printing your Illustrator document
      2m 17s
  18. 6m 25s
    1. Exporting files for use in QuarkXPress
      1m 8s
    2. Exporting files for use in InDesign
      39s
    3. Exporting files for use in Word/Excel/PowerPoint
      45s
    4. Exporting files for use in Photoshop
      1m 25s
    5. Exporting files for use in Flash
      1m 15s
    6. Exporting files for use in After Effects
      19s
    7. Migrating from FreeHand
      54s
  19. 2m 23s
    1. Finding additional help
      2m 0s
    2. Goodbye
      23s

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