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Saving a document

From: Illustrator CS3 One-on-One: The Essentials

Video: Saving a document

All right now I'd like to show you how to go about saving a document, how to save your illustration from Illustrator. There's not a whole heck of a lot of reason to save this illustration, this new one, because it's completely blank. You could save that illustration, if you wanted to and it's not a bad idea to save before you start working on a document, because after all, the earlier you save, the earlier you're protected. However, I'm going to go ahead and save a different document, something that's a little more interesting that I still have open.

Saving a document

All right now I'd like to show you how to go about saving a document, how to save your illustration from Illustrator. There's not a whole heck of a lot of reason to save this illustration, this new one, because it's completely blank. You could save that illustration, if you wanted to and it's not a bad idea to save before you start working on a document, because after all, the earlier you save, the earlier you're protected. However, I'm going to go ahead and save a different document, something that's a little more interesting that I still have open.

So I'm going to switch to another one of my open documents. I could do it by choosing the document from the Window menu, from the bottom of the Window menu, but instead I'm go to press the keyboard shortcut, Control+Tab on the PC that would be Command+Tilde on the Mac. The Tilde key is the one that's to the left of the 1 key, directly above the Tab key on an American keyboard. And that's going to switch me to this Playful violin .ai file that I modified a couple of exercises ago. Now, if you don't have this file open and you're trying to work along with me, don't worry you can save anything you want to.

It doesn't matter what you save. And so you can go ahead and save that new illustration if you like. I'm just trying to keep things entertaining on screen here. Now I'm going to go to the File menu and if I've already saved the document, and I just want to update it then I could choose the Save command. If I want to save it under a different name or to a different location, then I would choose Save as, and I'm going to go ahead and choose Save As, or I could press Control+Shift+S. Again this is one of those standard keyboard shortcuts across all the Adobe applications, Control+Shift+S is for Save As.

And that's to bring up the Save As dialog box, and of course I would name the illustration at this point, and I'll just call it My modifications or something along those lines. If I were really creating a project I would hopefully come up with something more meaningful than that since everything I do is going to qualify as My modifications. Now you have the option of saving a specific file type. By default, it's going to be an ai document, an Adobe Illustrator document of course. You could switch to PDF, although there's really no reason to do that because you're going to embed a PDF document inside this ai file in just a moment.

You could, if this were the olden days, you could go ahead and Save out an EPS document. Back in the day when we were placing these sorts of graphics into QuarkXPress and into PageMaker, we had to go with EPS, that is Encapsulated PostScript documents, so that the printer would understand the graphic when it was time to print it. These days, that's really not necessary. If you're still using a QuarkXpress 3 or 4 or something along those lines, then you're going to have to go with Illustrator EPS. But if you're working with a modern layout application such as more recent versions of QuarkXpress or any version of Adobe InDesign then you want to stick with ai, much more flexible in format. Then we have ait, which is your Illustrator template formats which is great if you want to be able to create template documents that open as untitled documents. Anyway I'm going to go and save My graphic as a .ai file and I'm going to click on the Save button.

Then you're going to get yet another dialog box, this time asking you what version of the Illustrator format you want to save to, and you can save to a lot of different versions. Every single one of these is slightly different. So if you're trying to save for backward compatibility, like you're working with somebody who still has Illustrator CS, then you could save to the CS format, however note that you get to see this little warning down here that says Saving to a legacy format may cause somes changes in your text layout and, this is a bigger deal, may disable some editing features when the document is read back in. So basically some things, some really flexible, wonderful things that you're doing inside of your document might be rendered out to dumb paths that are less flexible.

So you need make absolute sure that it's worth saving a backward-compatible file. What I would recommend you do is save one version in the Illustrator CS3 format and then save another version in the Illustrator whatever format, the Illustrator x format. You can go all the way back to Japanese Illustrator 3, really back in the old days, back in the, oh gosh that could be the late 80s early 90s somewhere around there. I'm going to stick with Illustrator CS3 so I don't get any of these warnings. Go ahead and leave the subset font option the way it is, that just allows Illustrator to control what fonts get saved along with the document. Not for the sake of editability but for the sake of display and for the sake of conveying these fonts to other applications when you import the files.

Do you want to create a PDF compatible file? If you're going to InDesign or you're going to a modern version of QuarkXpress and you're saving a .ai file then definitely yes, leave this turned on, it also allows you to open the illustration inside of the free Adobe Reader application so that other people can see your illustration without having to own Illustrator. However, if you don't care about that, if you're never going to be opening the illustration inside any other program but Illustrator, you can get smaller file sizes by turning Create PDF Compatible File off and notice then your fonts go away as well. You're not going to be able save font definitions along with the file. I'm going to leave that turned on though for the most flexible file possible.

You want to go ahead and embed your ICC profiles. I'm going to tell you more about color settings in the next chapter, but for now just leave that checkbox turned on or if it's not turned on, go ahead and turn it on and yes use compression. This is lossless compression, it doesn't hurt anything, it just ensures that you have a smaller file. That it. That's all you've got to do. Now go ahead and click on OK and by the way these should be the default settings. So if ever you don't really want to pay any attention to this dialog box you should just be able to click OK in the future and that will go ahead and save that file to disk. I have done it I've gone ahead and saved my file.

All right, that's it I've managed to successfully save my illustration. I'll be able to open it up later inside of Illustrator or place it into a QuarkXPress or InDesign file. In the next exercise I'm going to show you a top secret tip for closing multiple files at a time.

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This video is part of

Image for Illustrator CS3 One-on-One: The Essentials
Illustrator CS3 One-on-One: The Essentials

114 video lessons · 36997 viewers

Deke McClelland
Author

 
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  1. 59m 53s
    1. Welcome to Illustrator CS3 One-on-One: The Essentials
      2m 0s
    2. The unwelcome Welcome screen
      6m 35s
    3. Browsing Illustrator artwork
      4m 53s
    4. Bridge workspaces and favorites
      6m 8s
    5. The anatomy of an illustration
      7m 2s
    6. Examining a layered illustration
      5m 38s
    7. Customizing an illustration
      5m 21s
    8. Creating a new document
      6m 12s
    9. Changing the document setup
      6m 51s
    10. Saving a document
      6m 14s
    11. Closing multiple files
      2m 59s
  2. 1h 3m
    1. Preferences, color settings, and workspaces
      55s
    2. Keyboard Increment and Object Selection
      5m 52s
    3. Scratch Disks and Appearance of Black
      6m 43s
    4. Establishing the best color settings
      5m 35s
    5. Synchronizing color settings in Bridge
      4m 3s
    6. The new CS3 interface
      3m 55s
    7. Organizing the palettes
      9m 4s
    8. Saving your workspace
      2m 33s
    9. Zooming and scrolling
      3m 39s
    10. Using the Zoom tool
      5m 27s
    11. The Navigator palette
      3m 37s
    12. Nudging the screen image
      2m 50s
    13. Scroll wheel tricks
      3m 11s
    14. Cycling between screen modes
      5m 56s
  3. 1h 4m
    1. Why learn Illustrator from a Photoshop guy?
      1m 32s
    2. Introducing layers
      4m 37s
    3. Creating ruler guides
      6m 34s
    4. Creating a custom guide
      3m 28s
    5. Organizing your guides
      5m 50s
    6. Making a tracing template
      3m 34s
    7. Drawing a line segment
      4m 10s
    8. Drawing a continuous arc
      4m 17s
    9. Drawing a looping spiral
      5m 17s
    10. Cutting lines with the Scissors tool
      6m 45s
    11. Aligning and joining points
      7m 58s
    12. Drawing concentric circles
      3m 45s
    13. Cleaning up overlapping segments
      6m 21s
  4. 1h 9m
    1. The anatomy of a shape
      1m 1s
    2. Meet the Tonalpohualli
      4m 8s
    3. Meet the geometric shape tools
      3m 47s
    4. Drawing circles
      6m 36s
    5. Snapping and aligning shapes
      7m 0s
    6. Polygons and stars
      7m 0s
    7. Rectangles and rounded rectangles
      6m 16s
    8. The amazing constraint axes
      6m 30s
    9. Grouping a flipping
      7m 37s
    10. Combining simple shapes into complex ones
      6m 36s
    11. Drawing with Scissors and Join
      6m 3s
    12. Cutting and connecting in Illustrator CS3
      3m 49s
    13. Tilde key goofiness
      2m 55s
  5. 1h 22m
    1. Three simple ingredients, one complex result
      33s
    2. Introducing Fill and Stroke
      3m 42s
    3. Accessing color libraries and sliders
      7m 8s
    4. Using the CMYK sliders for print output
      5m 6s
    5. Using the RGB sliders for screen output
      4m 39s
    6. Color palette tips and tricks
      4m 46s
    7. Creating and saving color swatches
      4m 14s
    8. Trapping gaps with rich blacks
      7m 58s
    9. Filling and stacking shapes
      5m 17s
    10. Dragging and dropping swatches
      6m 16s
    11. Paste in Back, Paste in Front
      5m 43s
    12. Filling shapes inside groups
      5m 16s
    13. Pasting between layers
      3m 34s
    14. Joins, caps, and dashes
      5m 50s
    15. Fixing strokes and isolating your edits
      7m 35s
    16. Creating a pattern fill
      4m 38s
  6. 1h 22m
    1. The power of transformations
      1m 25s
    2. From primitives to polished art
      4m 4s
    3. Clone and Duplicate
      6m 15s
    4. Moving by the numbers
      4m 16s
    5. Using the Reshape tool
      6m 30s
    6. Modifying, aligning, and uniting paths
      7m 0s
    7. Using the Offset Path command
      4m 25s
    8. Styling and eyedropping
      4m 11s
    9. The wonders of the translucent group
      5m 37s
    10. Making a black-and-white template
      3m 48s
    11. Scaling and cloning shapes
      4m 26s
    12. Enlarging and stacking shapes
      5m 6s
    13. Positioning the origin point
      6m 50s
    14. Using the Rotate and Reflect tools
      5m 16s
    15. Series rotation (aka power duplication)
      4m 3s
    16. Rotating by the numbers
      5m 15s
    17. Rotating repeating pattern fills
      4m 32s
  7. 1h 4m
    1. Points are boys, control handles are girls
      2m 16s
    2. Tracing a scanned image or photograph
      4m 34s
    3. Placing an image as a template
      5m 32s
    4. Drawing a straight-sided path
      5m 36s
    5. Moving, adding, and deleting points
      5m 51s
    6. Drawing spline curves with Round Corners
      7m 56s
    7. Smooth points and Bézier curves
      8m 12s
    8. Defining a cusp between two curves
      4m 37s
    9. Adjusting handles and converting points
      7m 4s
    10. Cutting, separating, and closing paths
      7m 31s
    11. Eyedropping template colors
      5m 11s
  8. 1h 28m
    1. Paths never rest
      1m 42s
    2. Meet Uzz, Cloying Corporate Mascot
      2m 22s
    3. Exploring the Appearance palette
      5m 37s
    4. Snip and Spin
      7m 28s
    5. Adding a center point
      3m 57s
    6. Keeping shape intersections
      3m 8s
    7. Lifting fills and selecting through shapes
      4m 14s
    8. Saving and recalling selections
      5m 18s
    9. Rotating is a circular operation
      7m 35s
    10. Lassoing and scaling points
      6m 8s
    11. Using the Transform Each command
      5m 9s
    12. Using the Magic Wand tool
      6m 46s
    13. Converting paths and text to rich black
      2m 27s
    14. The overwrought lace pattern
      3m 21s
    15. Eyedropping Live Effects
      5m 39s
    16. Merging strokes with a compound path
      6m 32s
    17. Selecting and scaling independent segments
      6m 30s
    18. Pucker & Bloat
      4m 49s
  9. 1m 59s
    1. See ya for now
      1m 59s

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