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Saving a custom New Document Profile

From: Illustrator CS4 One-on-One: Fundamentals

Video: Saving a custom New Document Profile

All right, so here we are looking at this Six artboard document. Every artboard measures six inches wide by eight inches tall. And let's imagine this is the kind of document I'm going to be creating on a regular basis. Client X, whoever that client is. Every time I'm creating something for them I'm trying to put various assets, various artistic resources inside different containers here and I want to be able to see all these assets at the same time and it is probably going to take me six different artboards to do it. It might take more; it might take less. But this is a good starting point.

Saving a custom New Document Profile

All right, so here we are looking at this Six artboard document. Every artboard measures six inches wide by eight inches tall. And let's imagine this is the kind of document I'm going to be creating on a regular basis. Client X, whoever that client is. Every time I'm creating something for them I'm trying to put various assets, various artistic resources inside different containers here and I want to be able to see all these assets at the same time and it is probably going to take me six different artboards to do it. It might take more; it might take less. But this is a good starting point.

So I'm going to be doing this kind of thing regularly, I would like to create my own custom New document profile. So let's go up to the File menu and choose the New command. And here we are. Here is all of our settings right ready to go. What would be great is if I can to the New document profile and I could click on the down pointing arrowhead there. And in addition to these predefined profiles I had the one that said Save or something along those lines or there was a Save Document profile button over here or anything. Instead what we have got is Browse, which allows you to open another document. Any Illustrator document that has a custom profile that will then show up here. But there is no way to just save a profile for later use from this dialog box. But I'm going to go ahead and choose Browse because I want you to see how this works. I'll go ahead and choose the Browse command and I have got this dialog box set really wide, so that we can see the entire path to get to these files. Because here they are.

Notice that there is print.ai, there is filmandvideo.ai, there is web.ai. These are actual Illustrator documents that Illustrator is resourcing over here and they are found in several folders deep here inside of basically the system architecture of my hard drive. Now this path is going to be different for Windows Vista, which is what I'm operating on right now. It is going to be different from Windows XP and it is going to be different than the Mac. So that is why I'm just telling you how to find it. How to find this information in case you are curious. I'm going to go ahead and click on this little folder icon right there here on the PC and that allows me to actually select this path and I'm going just going to go ahead and copy it by pressing Ctrl+C that would be Command+C on the Mac. But it does not work on the Mac. You cannot just do a copy like that on the Mac. You may end up having to just writing it down. Write down that path, all right and then just cancel out. I know this is weird, cancel again. But this is how it works and the reason it works this way, basically what you are going to have to do is you are going to have to take this new document that you made and save it in the folder as an illustration, inside that folder we were just in a moment ago.

And the reason Illustrator requires you to jump through that really ridiculous hoop, for just the sake of creating a new document profile is because you can load this document with Custom Swatches if you want to. You can load it with predefined brushes. You can load it with all kinds of junk. So that it basically comes to life with all this other stuff that you use on a regular basis. And we will get to that stuff. I'm not going to show it to you now because we are too early on in the process. But you can create that stuff in the future and then go ahead and save a file with or without pieces of artwork inside of it. So those pieces of artwork would actually come to life as well, when you chose the profile. With or without, as an illustration inside of that folder.

So here it goes. Let's go ahead and save this illustration right here for future use. I'm going to first just sort of reduce the size of my application in there for just a moment. Because in order to get to this location on the window side of things you have to make sure that you can see hidden files. I hate this stuff. It is mind numbingly boring. But anyway, I got to show it to you here. So I'm looking at a window for basically, my computer. Just open up My Computer here, it does not matter. You just want to see a window on your desktop for the contents of the folder. So that you can go under Windows Vista.

You will go over to Organize and you will choose Folder and Search options. It is available elsewhere under XP. But you will find something that says Folder Options or folder and search options like this. Then go ahead and select it. Otherwise now, XP and Vista are pretty similar. You go over to the View tab here. I scroll down a little bit and make sure that Hidden files and folders is set to Show hidden files and folders. That is going to give you a couple of extra icons on your desktop here in Vista, but that's okay. Just go ahead and turn it on because you need to see those and then I also suggest by the way turning off Hide extensions for known file types. I think it is useful to see extensions but that is just me. That is not part of what we are doing here. Hide protected operating system files (Recommended).

That needs to be turned off. So I'll go ahead and show you what happens when you turn it off. You are going to get this warning telling you that you now have free access to completely mess up your computer. If you grab a file and throw it away, for example, if you are a complete bonehead, then you are going to mess things up. We will just basically say Yes. Trust me, with this stuff, I can do this. click Yes. Do not worry about it, just do not go on throwing things away when you encounter them in these hidden folders and then click OK. In order to apply your modifications, you can also click Apply as well, if you want to. Anyway, I already had it done so I'm going to click Cancel.

Let's go back in Illustrator, make it big again. Now, remember how a moment ago I went ahead copied that path. I'm going to go ahead and paste it for myself. I'm going to grab my Text tool right here and I'm going to kind of zoom in on a page so that I can see what I'm doing and I'm going to click just to set a bit of point text. We will be discussing that later, but and I'm going to paste by pressing Ctrl+V or Command+V on the Mac. I'll go ahead and get the black arrow tool. Doing this fairly deliberately in case you are not that familiar with the program. Move it over so I can see what I'm doing. All right, and now I just need to just follow this information. I'm sitting down here lowering the screen so I can see it. Now go to the File menu. I'll choose Save As and I'm going to go all the way down to the Local Disc. Here we go. This is, by the way-- look it is in Users/Deke McClelland. So I can just click on Deke McClelland right there to go to that guy and then AppData to see how that is a hidden folder. That is also a protected folder. That is why we had to make those modifications so that we can even see the darn thing. Go in to AppData and then you want to go into Roaming. Do not ask me, some -- the Windows thing.

Only Roaming would come out of the mind of Microsoft anyway. Then we have got Adobe. That makes sense. Then Adobe Illustrator CS4 Settings, fine. There it is right there then en_US, English US. That's what that means and that could be different for you if you are in a different country and then New Document Profiles, let's go in there and there they are. There is all our profiles. Let's just call this for now Six artboards and nothing more. We can - well, do call it whatever you want. But anyway, we will go ahead and save it in the Adobe Illustrator format. Click Save. It is going to ask us about the version.

We are just going to leave this stuff alone. We just accept default settings and click OK. And it is now Save As, wait for the save. Then I'm going to go ahead and zoom out, because I just zoomed in there and I'll show you navigation later in this series. I'm going to click down here on the text in order to make it active and I'm going to press the Delete key, in order to delete it and I'll click on this first artboard to make it active like so and then I'm going to re-save my document. I'll go ahead and save it to update at Six artboards.ai file. Now what you want to do is you want to go ahead and quit Illustrator. So you go up to the File menu and choose the Exit command here in the PC, on the Mac you would go to the Illustrator menu and choose the Quit command. Either way, you want to go ahead and quit the program and then relaunch it. And then after you do that, I'm not going to show you that part, because of the miracle of the video editing, I'll just show you what happens.

So here we are. Thanks to the miracle of video editing we are back now with the relaunch version of Illustrator. So I'm going to go up to the File menu and choose the New command and notice that I have a New Document Profile of Six artboards and if you do not see Six artboards, just go ahead and choose it from this list right here if you are working along with me. And then you will see all of your saved options right ready to go. I'll go ahead and click OK and there is your document, there is your brand new, spanking new document with all of your artboards and your bleeds and everything else intact. You will also notice if I go up to Help and I choose Welcome Screen that Six Artboards is an item here. In Open Recent, if I go to create New, it is also here as Six artboards document and then I can Alt- click or Option-click to go ahead and bypass the New Document dialog box and create my Six artboards document. So, there you go, a little bit of early minutia for you. But it is just so strangely handled and it is the kind of thing that you have to know when creating a new document.

In the next exercise, we will start getting back to a little bit more of the brass tacks and I'll show you how to modify an existing document.

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This video is part of

Image for Illustrator CS4 One-on-One: Fundamentals
Illustrator CS4 One-on-One: Fundamentals

182 video lessons · 37997 viewers

Deke McClelland
Author

 
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  1. 42m 7s
    1. Welcome to One-on-One
      1m 58s
    2. The Welcome screen
      3m 2s
    3. Creating a new document
      5m 6s
    4. Advanced document controls
      4m 43s
    5. Saving a custom New Document Profile
      8m 46s
    6. Changing the document setup
      4m 21s
    7. Special artboard controls
      4m 58s
    8. Accepting artboard changes
      2m 19s
    9. Saving a document
      4m 33s
    10. Closing a document
      2m 21s
  2. 1h 0m
    1. Adobe Bridge
      56s
    2. Opening an illustration
      4m 45s
    3. Modifying an illustration
      6m 27s
    4. Saving changes
      4m 58s
    5. Introducing Adobe Bridge
      8m 41s
    6. The all-important file type associations
      3m 20s
    7. Navigating inside Bridge
      4m 23s
    8. Previewing and collecting
      5m 55s
    9. Using workspaces
      6m 41s
    10. Customizing a workspace
      6m 14s
    11. Cool Bridge tricks
      8m 17s
  3. 1h 4m
    1. Preferences, color settings, and workspaces
      35s
    2. Keyboard increments
      5m 12s
    3. Scratch disks
      3m 48s
    4. Changing the user interface and setting Appearance of Black
      4m 14s
    5. Best workflow color settings
      9m 17s
    6. Synchronizing settings across CS4
      3m 2s
    7. Working inside tabbed windows
      7m 14s
    8. Organizing palettes
      5m 4s
    9. Saving a custom workspace
      4m 12s
    10. Zooming and panning
      4m 19s
    11. Using the Zoom tool
      3m 3s
    12. Navigating the artboards
      5m 5s
    13. Nudging the screen image
      3m 3s
    14. Scroll-wheel tricks
      2m 8s
    15. Cycling between screen modes
      4m 39s
  4. 1h 22m
    1. The Wedjat (or Eye of Horus)
      55s
    2. The line tools
      2m 57s
    3. Introducing layers
      5m 10s
    4. Creating ruler guides
      6m 18s
    5. Creating custom guides
      5m 16s
    6. Snap-to points
      5m 25s
    7. Organizing guides
      5m 43s
    8. Making a tracing template
      3m 42s
    9. Drawing a line segment
      4m 29s
    10. Drawing a continuous arc
      5m 28s
    11. Drawing a looping spiral
      6m 5s
    12. Cutting lines with the Scissors tool
      6m 20s
    13. Joining open paths
      7m 31s
    14. Aligning and joining points
      6m 34s
    15. Drawing concentric circles
      4m 41s
    16. Cleaning up overlapping segments
      5m 34s
  5. 1h 4m
    1. The anatomy of a shape
      1m 1s
    2. Meet the shape tools
      3m 5s
    3. The traceable Tonalpohualli
      2m 52s
    4. Drawing circles
      4m 38s
    5. Enhanced Smart Guides
      4m 1s
    6. Aligning to a key object
      4m 29s
    7. Creating polygons and stars
      5m 4s
    8. Using the Measure tool
      3m 47s
    9. The Select Similar and Arrange commands
      3m 56s
    10. Rectangles and rounded rectangles
      6m 8s
    11. The amazing constraint axes
      5m 26s
    12. Grouping and ungrouping
      3m 35s
    13. Flipping and duplicating
      4m 12s
    14. Combining simple shapes into complex ones
      5m 24s
    15. Cutting and connecting with Scissors and Join
      3m 31s
    16. Tilde-key goofiness
      2m 53s
  6. 1h 41m
    1. The ingredients of life
      54s
    2. Fill and Stroke settings
      4m 22s
    3. Transparency grid and paper color
      5m 47s
    4. The None attribute
      5m 4s
    5. Color libraries and sliders
      3m 39s
    6. Industry-standard colors
      4m 38s
    7. Using CMYK for commercial output
      6m 39s
    8. Using RGB for the web
      7m 23s
    9. Color palette tips and tricks
      7m 18s
    10. Creating and saving color swatches
      4m 35s
    11. Trapping gaps with rich blacks
      6m 46s
    12. Filling and stacking shapes
      5m 38s
    13. Dragging and dropping swatches
      5m 0s
    14. Paste in Front, Paste in Back
      4m 54s
    15. Filling shapes inside groups
      5m 28s
    16. Pasting between layers
      4m 41s
    17. Joins, caps, and dashes
      6m 50s
    18. Fixing strokes and isolating edits
      7m 12s
    19. Creating a pattern fill
      4m 57s
  7. 1h 50m
    1. The power of transformations
      1m 20s
    2. From primitive to polished art
      2m 42s
    3. Using the Blob brush
      5m 46s
    4. Resizing the brush and erasing
      4m 15s
    5. Selection limits and methods of merging
      6m 39s
    6. Cloning and auto-duplicating
      6m 45s
    7. Customizing keyboard shortcuts
      3m 7s
    8. Moving by the numbers
      5m 15s
    9. Using the Reshape tool
      7m 47s
    10. Modifying, aligning, and uniting paths
      7m 14s
    11. Using the Offset Path command
      4m 43s
    12. Styling and eyedropping
      5m 28s
    13. Making a black-and-white template
      2m 27s
    14. Scale and clone
      4m 57s
    15. Enlarge and stack
      5m 46s
    16. Positioning the origin point
      6m 59s
    17. Using the Rotate tool
      3m 55s
    18. Using the Reflect tool
      4m 15s
    19. Series rotation (aka power duplication)
      6m 48s
    20. Rotating by the numbers
      6m 12s
    21. Transforming the tile patterns
      7m 52s
  8. 2h 4m
    1. Next-generation text wrangling
      55s
    2. Placing a text document
      5m 38s
    3. Creating a new text block
      6m 1s
    4. Working with point text
      3m 57s
    5. Selecting the perfect typeface
      5m 48s
    6. Scaling and positioning type
      8m 57s
    7. Leading, tracking, and lots of shortcuts
      5m 54s
    8. Adjusting pair kerning
      6m 55s
    9. Eyedropping formatting attributes
      3m 54s
    10. Flowing text from one block to another
      8m 28s
    11. Creating and applying a paragraph style
      7m 39s
    12. Rendering the text in graphite
      5m 55s
    13. Creating a scribbly drop shadow
      5m 17s
    14. Advanced formatting and bullets
      7m 43s
    15. Setting Area Type options
      4m 57s
    16. Justification and the Every-line Composer
      5m 52s
    17. OpenType and ligatures
      7m 19s
    18. Fractions, numerals, and ordinals
      9m 7s
    19. Swashes and small caps
      5m 40s
    20. The amazing Glyphs palette
      8m 12s
  9. 1h 18m
    1. Points are boys, handles are girls
      1m 20s
    2. Placing an image as a tracing template
      6m 56s
    3. Drawing a straight-sided path
      6m 8s
    4. Moving, adding, and deleting points
      6m 50s
    5. Drawing spline curves with Round Corners
      9m 7s
    6. Smooth points and Bézier curves
      8m 29s
    7. Defining a cusp between two curves
      6m 59s
    8. Replicating and reshaping segments
      8m 30s
    9. Converting anchor points
      7m 55s
    10. Deleting stray anchor points
      5m 1s
    11. Separating and closing paths
      5m 43s
    12. Eyedropping template colors
      5m 55s
  10. 1h 40m
    1. Paths never rest
      1m 34s
    2. Exploring the Appearance palette
      9m 54s
    3. Snip and Spin
      8m 3s
    4. Adding a center point
      4m 12s
    5. Keeping shape intersections
      3m 42s
    6. Lifting fills and selecting through shapes
      5m 54s
    7. Saving and recalling selections
      6m 20s
    8. Rotating is a circular operation
      8m 32s
    9. Lassoing and scaling points
      5m 28s
    10. Using the Transform Each command
      4m 11s
    11. Using the Magic Wand tool
      8m 1s
    12. Eyedropping live effects
      9m 58s
    13. Merging strokes with a compound path
      6m 50s
    14. Selecting and scaling independent segments
      7m 59s
    15. Scalloped edges with Pucker & Bloat
      5m 16s
    16. Expand before you merge
      4m 17s
  11. 1h 26m
    1. The new pleasures of printing
      44s
    2. Outlines and artboards in CS4
      7m 35s
    3. Setting trim size and bleed
      7m 17s
    4. Creating custom dynamic crop marks
      3m 41s
    5. Working with the Separations Preview palette
      7m 42s
    6. Trapping an object with an overprint stroke
      8m 20s
    7. Placing multiple artboards into InDesign
      5m 17s
    8. Working with the Print Tiling tool
      4m 55s
    9. Setting the General Print options
      6m 9s
    10. Setting printer marks
      5m 16s
    11. PostScript-only output and graphics
      9m 10s
    12. The Color Management options
      6m 56s
    13. Adjusting the Flattener settings
      7m 32s
    14. Setting the Raster Effects resolution
      5m 32s
  12. 1h 32m
    1. Illustrator does pixels
      51s
    2. Illustrator, PDF, and Save As formats
      8m 15s
    3. Saving an illustration for the web
      6m 13s
    4. Saving a continuous-tone JPEG image
      10m 1s
    5. Saving a high-contrast GIF graphic
      6m 26s
    6. The versatile PNG format
      4m 45s
    7. Saving a scaleable Flash (SWF) graphic
      11m 0s
    8. Opening and placing an Illustrator file in Photoshop
      12m 44s
    9. Exporting a layered PSD from Illustrator
      12m 57s
    10. Exporting to Microsoft Office and PowerPoint
      7m 24s
    11. Sharing with InDesign, Flash, and Photoshop
      12m 12s
  13. 1m 4s
    1. Until next time
      1m 4s

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