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As designers, we are very busy. In fact, we are always busy, and it's because of this hectic schedule that we are forced to work on multiple projects and documents at the same time. Luckily, Illustrator handles multiple documents pretty good, and in this movie I will show you exactly what I mean by that. When you first open up a few documents inside of Illustrator, and I actually have four open right here, you'll notice that Illustrator opens them by default in what's called a Tabbed Document Format, meaning that all of the documents are showcased here along the top in tabs.
Much the same way you would see tabs inside of web browser. If you wish to select a tab and view that document, you simply click on it and it switches to that document. You will also notice that the documents can be viewed independently at different zoom levels and different areas of the artboard as well. So as I cycle through these, you will see there all separate individual documents with different sizes, different magnification levels and everything like that. But you don't have to click on the tabs individually either. You can actually use your keyboard to cycle through them as well using the Ctrl key and the Tab key.
So I hold down the Ctrl key and press Tab, and that would be the same key for both Mac and PC. So Ctrl+Tab cycles you through. So that makes it easy for me to switch from let's say this grids_n_guides document, all the way over to custom_views in just a few taps on my keyboard. That's a lot easier then having to bring my mouse up there, find the name of the document, click on it and then go to work. You can also rearrange the tabs that are available to you inside of Illustrator as well. So if you have these documents open and you think artboards needs to be over here, you can move it like so, or if lock_n_hide needs to be over here, you move it, like so.
Rearranging these is very easy and now you just click and you access that document in that location, making it easy for you to group documents together that might be in the same project or maybe in the same thing like web, print, et cetera. Anytime you open a new document or create a new one, Illustrator will automatically create a new tab for you as well. As you start to run out of space, for instance, if I created a few different documents, you will notice that the tab gets smaller and smaller as I create.
As I start to close documents, the tabs become larger and easier to read. So the more documents you have opened, the less tab space you have. The less documents you have opened, the bigger the tabs will be, the easier it will be to read the file names. You will also notice that the tabs contain various information about the files as well. The file name, what magnification level you're currently viewing the file and then what type of Color mode and Preview mode you're using as well. So these are all basically at different magnifications, for instance, this one is 200, this one is 50, this one is 50 and this one is 66.67.
They are also in CMYK, RGB, CMYK and CMYK modes respectively. Anytime you'd like to close a document inside of Illustrator, you come up to the top and find this little X on the tab and you can click it to close it. You can also go to the File menu and choose Close as well, or use the keyboard shortcut Ctrl+W. As you can see, document management in Illustrator is pretty easy, and it's an essential part of any designer's workflow. So the next time you have to work on a banner, a business card, and a logo simultaneously, you'll know how to tackle it without blinking an eye.
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