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Defining and modifying paragraph styles

From: Illustrator Insider Training: Type and Text

Video: Defining and modifying paragraph styles

So you have added several character styles to this document. I am working in this file called paragraph_styles.ai. And I now have certain settings that I want to apply that are not available at the character level; they're only available as attributes of a paragraph. For example, space before or maybe some tab settings. Let's focus on the bottom part of this page right here, this part where our users can cut and fill out a form to order some flowers. And let's kind of go over how we might create and modify some paragraph styles.

Defining and modifying paragraph styles

So you have added several character styles to this document. I am working in this file called paragraph_styles.ai. And I now have certain settings that I want to apply that are not available at the character level; they're only available as attributes of a paragraph. For example, space before or maybe some tab settings. Let's focus on the bottom part of this page right here, this part where our users can cut and fill out a form to order some flowers. And let's kind of go over how we might create and modify some paragraph styles.

Now note over here that I have already created some character styles at this part of the document. So if I take my Type tool and I click over here inside of this text object, notice there is one big area type object and inside of it I have different styled text. So this text over here is my form header. This is my form body text and this over here is form information. That's where people will fill in their information. Now you can see over here that I don't have really that much space between this paragraph and this one, so maybe I want to add some extra spaces to this paragraph right here. So I might create a paragraph style that allows me to add some space to some paragraphs.

So I have my cursor here anywhere inside of this paragraph. I am going to switch to the Paragraph Styles panel, and I am going to click on this button over here, while holding on the Option key of the Alt key on my keyboard, to create a new paragraph style and I am going to call this one form body text. Next, I am going to click over here where it says Basic Character Formats. Notice that I am setting all of these to be ignored. I don't really want to touch this. I want this to simply inherit the settings that were inside the character style. Now I am going to go over here to where it says Indents and Spacing, and I am going to choose for Space Before, to increase that value to maybe 6 pts.

I want there to be a little bit of extra space there, and I am going to click OK. Now that I have created that form body text paragraph style, with my cursor blinking inside the style, I am just going to go ahead now and click once to apply it and then click again to again clear that little plus sign, so that now you can apply it to the text that I am seeing right here. So notice that my font and the point size and the leading, that all stayed the same, because those were inherited from the character style that was applied to this text. But I simply use this paragraph style to now also in addition add some space before.

Let's take a look at this text down over here. I want to create those lines that maybe I'll use tabs and leaders to create, and again, that's something I can only apply at the paragraph level. So I am just going to go ahead now and put my cursor anywhere here in the word Name. I am going to hold down my Option key and click over here on this little button to create a new paragraph style. I will call this one form information text. Again, if I click on Basic Character Formats, I'll see that all these settings are going to be inherited from the character style. What I care about here is actually setting some tab stops.

So I am going to go right to the Tabs panel. I am going to set a tab over here, just click anywhere. I don't really care exactly where it is going to just yet, but I know that I want to set a leader, so I am going to choose underscore character, Shift+Underscore. And I really want this to actually be a little bit further, closer to about 3 1/2 inches, because I want it to be far enough long so it goes beyond where Zip is. So I am just going to click on this little arrow here to kind of see more of my ruler. I am going to drag this tab stop to about maybe 3 1/2 inches. Of course, if I knew that value also, I can just punch it in right here. But now I'll go ahead and I'll click OK, and now I am going to click and drag to highlight these five different paragraphs, and I'll click on Form Information Text once and then twice again.

So now you can see that I had actually added those leaders here. I already had tab characters typed inside of my text, so they automatically now extend with those leader characters. Now I am going to go ahead now and deselect my text. And likewise, before when we were working with the character styles, we were able to modify the character styles after we ready applied it to our text. Now I realize that these tabs don't come all the way to the end of the frame, and the easiest way for me to do that is to just set my paragraph to align to the right. Again, I don't have paragraph alignment settings at the character level, so I can't put them in my character style, but of course, I can put them in my paragraph style.

So now that I've created this paragraph style here called Form Information Text, let's go ahead and modify it. I will go ahead now and double-click on it. I'll choose Indents and Spacing and where it says Alignment, I will change it from Left to now be Right. Now when I click OK, I can see that the lines extend all the way towards the end of the text frame. So using a combination of both character styles and paragraph styles allows me to quickly style my text, not just in one part of the document, but wherever that text is used throughout the entire document.

In fact, a little bit later in this chapter, we'll learn how to actually extend that beyond just a single document and apply those styles to multiple documents. However, before we get to that step, I want to focus a little bit on that plus sign that we've been seeing that appears next to our styles, when we apply them. What does that plus sign mean? We'll find out in the next movie.

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This video is part of

Image for Illustrator Insider Training: Type and Text
Illustrator Insider Training: Type and Text

52 video lessons · 14657 viewers

Mordy Golding
Author

 
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  1. 6m 13s
    1. Welcome
      1m 24s
    2. Art, typography, and Illustrator
      4m 23s
    3. Using the exercise files
      26s
  2. 38m 30s
    1. Knowing Illustrator's limitations
      5m 47s
    2. The three type objects in Illustrator
      11m 18s
    3. Area type, point type, and the bounding box
      4m 35s
    4. The difference between type and text
      3m 42s
    5. Unicode: consistent type for all
      4m 23s
    6. Bringing text from Microsoft Word into Illustrator
      8m 45s
  3. 39m 51s
    1. Understanding font types
      6m 28s
    2. Using the Glyphs panel
      8m 30s
    3. OpenType support and automatic glyph replacement
      9m 43s
    4. Previewing fonts as you use them
      5m 0s
    5. Converting text into editable vector paths
      6m 19s
    6. Using the Find Font feature
      3m 51s
  4. 49m 4s
    1. Setting up the document
      12m 26s
    2. Basic character settings and keyboard shortcuts
      7m 28s
    3. Kerning, tracking, and optical kerning
      13m 6s
    4. Using horizontal and vertical scaling
      4m 38s
    5. Using the Baseline Shift and Character Rotation options
      7m 28s
    6. Using underlines and strikethroughs
      2m 5s
    7. Working with small caps, superscript, and subscript
      1m 53s
  5. 46m 36s
    1. Basic paragraph settings and keyboard shortcuts
      6m 47s
    2. Setting tabs and leaders
      11m 51s
    3. Setting indents and spacing
      9m 6s
    4. Understanding hyphenation and justification settings
      10m 28s
    5. Understanding the composers in Illustrator
      8m 24s
  6. 16m 7s
    1. Threading text across multiple objects
      8m 17s
    2. Adding multiple text columns in a single object
      3m 29s
    3. Specifying an inset for area type objects
      4m 21s
  7. 32m 53s
    1. Text styles in Illustrator
      7m 6s
    2. Defining and modifying character styles
      10m 40s
    3. Defining and modifying paragraph styles
      5m 0s
    4. Understanding the style override
      5m 3s
    5. Sharing styles across documents
      2m 10s
    6. Changing default type settings
      2m 54s
  8. 37m 9s
    1. Aligning text margins and indents optically
      3m 53s
    2. Creating non-breaking text
      2m 36s
    3. Changing case
      1m 39s
    4. Using smart punctuation
      5m 12s
    5. Selecting type objects easily
      3m 20s
    6. Understanding hidden text codes
      2m 20s
    7. Checking spelling
      3m 3s
    8. Using language support to your advantage
      3m 41s
    9. Changing text with Find and Replace
      3m 54s
    10. Finding substituted fonts and glyphs
      3m 55s
    11. Wrapping text around objects
      3m 36s
  9. 16m 47s
    1. Setting type along a path
      10m 22s
    2. The difference between open and closed paths
      6m 25s
  10. 10m 57s
    1. Understanding legacy text
      4m 23s
    2. Updating legacy text
      6m 34s
  11. 1m 16s
    1. Next steps
      1m 16s

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