Illustrator CS5 Essential Training
Illustration by John Hersey

Creating and using multiple artboards


Illustrator CS5 Essential Training

with Mordy Golding

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Video: Creating and using multiple artboards

In Illustrator, to sometimes make it more easy to organize your documents, you can create documents that contain multiple Artboards. Let's take a moment to see how we can define a document that uses multiple Artboards, and we'll also see how to modify Artboards once we're already inside of our document. I'll start by creating a New Print Document here. You'll see, if I choose, for example, a New Document Profile of Print, it says here Number of Artboards is currently set to 1. Well, let's say I want to create maybe 4 Artboards.
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  1. 3m 35s
    1. Welcome
      1m 18s
    2. What is Illustrator CS5?
      1m 46s
    3. Using the exercise files
  2. 12m 37s
    1. What are vector graphics?
      6m 3s
    2. Path and appearance
      3m 42s
    3. Stacking
      2m 52s
  3. 32m 6s
    1. The Welcome screen
      2m 23s
    2. Creating files for print
      6m 7s
    3. Creating files for the screen
      2m 55s
    4. Using prebuilt templates
      2m 40s
    5. Adding XMP metadata
      4m 18s
    6. Exploring the panels
      6m 33s
    7. Using the Control panel
      3m 11s
    8. Using workspaces
      3m 59s
  4. 43m 44s
    1. Navigating within a document
      9m 15s
    2. Using rulers and guides
      7m 26s
    3. Using grids
      3m 6s
    4. Using the bounding box
      3m 37s
    5. Using Smart Guides
      5m 56s
    6. The Hide Edges command
      3m 22s
    7. Various preview modes
      3m 47s
    8. Creating custom views
      4m 3s
    9. Locking and hiding artwork
      3m 12s
  5. 28m 46s
    1. Using the basic selection tools
      8m 50s
    2. Using the Magic Wand tool
      5m 22s
    3. Using the Lasso tool
      2m 28s
    4. Selecting objects by attribute or type
      3m 37s
    5. Saving and reusing selections
      2m 15s
    6. Selecting artwork beneath other objects
      2m 13s
    7. Exploring selection preferences
      4m 1s
  6. 1h 16m
    1. The importance of modifier keys
      1m 52s
    2. Drawing closed path primitives
      11m 38s
    3. Drawing open path primitives
      5m 47s
    4. Understanding anchor points
      3m 43s
    5. Drawing straight paths with the Pen tool
      7m 37s
    6. Drawing curved paths with the Pen tool
      9m 47s
    7. Drawing freeform paths with the Pencil tool
      5m 33s
    8. Smoothing and erasing paths
      3m 8s
    9. Editing anchor points
      7m 21s
    10. Joining and averaging paths
      10m 9s
    11. Simplifying paths
      4m 55s
    12. Using Offset Path
      2m 17s
    13. Cleaning up errant paths
      2m 32s
  7. 48m 26s
    1. The Draw Inside and Draw Behind modes
      7m 34s
    2. Creating compound paths
      5m 56s
    3. Creating compound shapes
      8m 0s
    4. Using the Shape Builder tool
      10m 28s
    5. Using Pathfinder functions
      8m 6s
    6. Splitting an object into a grid
      1m 16s
    7. Using the Blob Brush and Eraser tools
      7m 6s
  8. 49m 1s
    1. Creating point text
      4m 2s
    2. Creating area text
      8m 13s
    3. Applying basic character settings
      7m 44s
    4. Applying basic paragraph settings
      4m 24s
    5. Creating text threads
      8m 25s
    6. Setting text along an open path
      6m 29s
    7. Setting text along a closed path
      6m 24s
    8. Converting text into paths
      3m 20s
  9. 18m 55s
    1. Create a logo mark
      11m 26s
    2. Add type to your logo
      7m 29s
  10. 42m 42s
    1. Using the Appearance panel
      8m 21s
    2. Targeting object attributes
      4m 42s
    3. Adding multiple attributes
      4m 25s
    4. Applying Live Effects
      5m 18s
    5. Expanding appearances
      4m 42s
    6. Appearance panel settings
      4m 33s
    7. Copying appearances
      4m 51s
    8. Saving appearances as graphic styles
      5m 50s
  11. 34m 0s
    1. Applying color to artwork
      5m 57s
    2. Creating process and global process swatches
      8m 54s
    3. Creating spot color swatches
      3m 19s
    4. Loading PANTONE and other custom color libraries
      4m 49s
    5. Organizing colors with Swatch Groups
      3m 31s
    6. Finding color suggestions with the Color Guide panel
      4m 24s
    7. Loading the Color Guide with user-defined colors
      3m 6s
  12. 50m 23s
    1. Creating gradients with the Gradient panel
      8m 12s
    2. Modifying gradients with the Gradient Annotator
      4m 37s
    3. Applying and manipulating pattern fills
      5m 33s
    4. Defining your own custom pattern fills
      9m 13s
    5. Applying basic stroke settings
      5m 22s
    6. Creating strokes with dashed lines
      3m 41s
    7. Adding arrowheads to strokes
      2m 45s
    8. Creating variable-width strokes
      4m 35s
    9. Working with width profiles
      2m 36s
    10. Turning strokes into filled paths
      3m 49s
  13. 32m 46s
    1. Creating and editing groups
      8m 18s
    2. Adding attributes to groups
      12m 17s
    3. The importance of using layers
      5m 9s
    4. Using and "reading" the Layers panel
      7m 2s
  14. 12m 13s
    1. Creating and using multiple artboards
      7m 52s
    2. Modifying artboards with the Artboards panel
      2m 2s
    3. Copy and paste options with Artboards
      2m 19s
  15. 31m 10s
    1. Moving and copying artwork
      3m 55s
    2. Scaling or resizing artwork
      6m 47s
    3. Rotating artwork
      2m 44s
    4. Reflecting and skewing artwork
      2m 34s
    5. Using the Free Transform tool
      2m 15s
    6. Repeating transformations
      3m 39s
    7. Performing individual transforms across multiple objects
      2m 10s
    8. Aligning objects and groups precisely
      4m 27s
    9. Distributing objects and spaces between objects
      2m 39s
  16. 35m 40s
    1. Placing pixel-based content into Illustrator
      5m 14s
    2. Managing images with the Links panel
      4m 49s
    3. Converting pixels to paths with Live Trace
      8m 44s
    4. Making Live Trace adjustments
      6m 9s
    5. Controlling colors in Live Trace
      6m 4s
    6. Using Photoshop and Live Trace together
      4m 40s
  17. 14m 42s
    1. Managing repeating artwork with symbols
      4m 38s
    2. Modifying and replacing symbol instances
      3m 8s
    3. Using the Symbol Sprayer tool
      6m 56s
  18. 16m 57s
    1. Cropping photographs
      1m 59s
    2. Clipping artwork with masks
      3m 22s
    3. Clipping the contents of a layer
      3m 31s
    4. Defining masks with soft edges
      8m 5s
  19. 25m 52s
    1. Defining a perspective grid
      7m 48s
    2. Drawing artwork in perspective
      8m 46s
    3. Moving flat art onto the perspective grid
      9m 18s
  20. 25m 8s
    1. Printing your Illustrator document
      3m 26s
    2. Saving your Illustrator document
      6m 39s
    3. Creating PDF files for clients and printers
      7m 30s
    4. Exporting Illustrator files for use in Microsoft Office
      1m 4s
    5. Exporting Illustrator files for use in Photoshop
      2m 31s
    6. Exporting artwork for use on the web
      3m 3s
    7. Exporting high-resolution raster files
  21. 2m 18s
    1. Additional Illustrator learning resources
      1m 36s
    2. Goodbye

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Watch the Online Video Course Illustrator CS5 Essential Training
10h 37m Beginner Apr 30, 2010

Viewers: in countries Watching now:

In Illustrator CS5 Essential Training, author Mordy Golding explains the core concepts and techniques that apply to any workflow in Illustrator, whether designing for print, the web, or assets for other applications. This course includes a detailed explanation of the elements that make up vector graphics—paths, strokes, and fills—and shows how to use each of the Illustrator drawing tools. Also demonstrated are techniques for combining and cleaning up paths, organizing paths into groups and layers, text editing, working with color, effects, and much more. Exercise files accompany the course.

Topics include:
  • Setting up a new document based on the output destination
  • Using rules, guides, and grids
  • Making detailed selections
  • Drawing and editing paths with the Pen and Pencil tools
  • Creating compound vector shapes
  • Understanding the difference between point and area text
  • Applying live effects
  • Creating color swatches
  • Transforming artwork with Rotation, Scale, and Transform effects
  • Placing images
  • Working with masks
  • Printing, saving, and exporting artwork
Mordy Golding

Creating and using multiple artboards

In Illustrator, to sometimes make it more easy to organize your documents, you can create documents that contain multiple Artboards. Let's take a moment to see how we can define a document that uses multiple Artboards, and we'll also see how to modify Artboards once we're already inside of our document. I'll start by creating a New Print Document here. You'll see, if I choose, for example, a New Document Profile of Print, it says here Number of Artboards is currently set to 1. Well, let's say I want to create maybe 4 Artboards.

I'm going to go ahead and click on the Up button here 4 times and now have it set to 4. I can choose to specify how Illustrator goes ahead and aligns those Artboards inside of my document. I'm going to choose this one right here called Arrange by Row. The Spacing refers to the amount of space that's going to appear between each Artboard. I'm going to choose 18 points, which happens to be a quarter of an inch. I'm going to leave my Page Size right now set to Letter Size and in a vertical or portrait format. If I know that I'm going to have artwork that prints all the way up to the edge of my document, I may specify Bleed settings to help me know exactly where the color needs to go to for the printer.

However, for now I'm going to leave that value set to 0. Now I'm going to click OK to create the document. So what I have now are four Artboards in my document. A quick glance at these Artboards, however, indicate that one of these Artboards, the one right now on the far left, appears with a darker, or a black border, while the borders around the other three Artboards appear grayed out. That's because, in Illustrator, we have this concept of something being called the Active Artboard.

When I create a new document inside of Illustrator, I can create up to 99 Artboards in a single document. However, at any one time only one Artboard is the Active Artboard. This comes into play in many areas inside of Illustrator. For example, if you go to the Select menu, there's an option that says Select All items on Active Artboard. Obviously, the Artboard that's active comes into play with this feature. In addition, if I go to the View menu and I choose something like Fit Artboard in Window, that refers to the active Artboard.

Also, when I choose things like Save for Web, for example, if I want to export Web graphics out of Illustrator, the Active Artboard is the one that gets loaded up into that feature. However, you don't really have to think about this because as you work inside of Illustrator, Illustrator will automatically make the Artboard that you're working on into the Active Artboard. You see as you click on each Artboard, that Artboard becomes the active one. So if I have some artwork, I'll just create a few shapes over here in different locations.

As I click on a piece of artwork here, Illustrator automatically now makes this the Active Artboard. Of course, as I'm working on a document, I may decide I want to add a few Artboards or maybe adjust some of these Artboards. I'm going to zoom out just a bit over here. I'm going to select this tool in my Tools panel called the Artboard tool. The keyboard shortcut is Shift+O, and if I click on it, Illustrator takes me, or puts me, into something called Artboard Edit mode. While I'm in this mode, I can now make changes to the Artboards itself.

For example, if I want to now to create a new Artboard, I can simply position my cursor anywhere on side of my canvas, and click and drag to create an Artboard. And by the way, this is one of the most powerful features of Illustrator, the ability to create different-sized Artboards inside of a single document. Now in this case, I just eyeballed it. I kind of dragged out a rectangle, which now becomes an Artboard. However, if I have a specific size in mind, I can use this Reference Point over here to choose where I'm measuring out this Artboard from.

Right now, it's from the center. I can choose a specific Width(W) and Height(H) value. So, for example, if I want this to be 1000 points x 400 points exactly, I could type in that value right here. It modifies the Artboard right inside of my canvas. I can also click on other Artboards. I can reposition them around on my screen. Now before I do so, I want to point out this icon right here at the top center of the screen, which says Move/ Copy Artwork with the Artboard.

With that option checked on, as I move this Artboard, any art that is associated with that Artboard, meaning any artwork that currently touches that Artboard will move along with the Artboard. However, if I uncheck that option, when I move the Artboard, the artwork stays behind. If I want to delete an Artboard, I can click on this little X box right over here on the upper right- hand corner of the Artboard. But you'll note that I can only have one Artboard selected at any one time. There's no way to Marquee select or select more than one Artboard at any one time.

And it's also possible, inside of Illustrator, to have overlapping Artboards. There could be a time when I want to have one Artboard completely inside of another Artboard. To create a new Artboard that's within the boundaries of an existing Artboard, I'm going to hold down the Shift key, and then click and drag, and that allows me now to define another Artboard within that boundary. Note, by the way, that Smart Guides, if they're turned on, does work here inside of this Artboard Edit mode. So it does make it easy for you to position Artboards and have them snap or align to other artboards.

Instead of manually adjusting the different sizes of Artboards, you will notice that there's a pop-up all the way on the upper-left over here that lets you choose between different preset sizes of Artboards. Finally, when you're inside of Artboard Edit mode, you can also apply specific names for each of your Artboards. This can be very important and helpful when you're trying to organize your document, and it can also help other people who use your file also better understand how the art is used in your document. For example, I'm going to click on Artboard 1 over here.

Maybe if I'm creating 4 different iterations of a design, I can name this one over here, Idea 1. I can click on this Artboard here and call this one Idea 2, so on and so forth. If this were like an envelope shape, I could name this one Envelope. Maybe this one here is a Poster. I'm going to go ahead now, and tap the Escape key to exit Artboard Edit mode. But in reality, you can also exit this mode by just choosing any other tool inside of Illustrator.

But by tapping Escape, I can do the same thing. I can quickly see all the Artboards in my document by going down here at the bottom of my window and clicking on this little pop-up. Here I can see that I currently have six Artboards in my file. You can see that the names that I've applied to these Artboards are also here. The numbers that appear on the left side are important when I'm printing my document. For example, I can say Print Pages 1 and 2, which will print the Artboards for Idea 1 and Idea 2.

There is one other way to define new Artboards inside of an Illustrator document. You can do that by first starting off by creating some artwork. For example, if I now take a Rectangle, and I draw a rectangle right here, I can select that rectangle with my regular Selection tool, go to the Object menu, and at the bottom here where it says Artboards, I can choose Convert to Artboards. When I do so, Illustrator will take that rectangle and turn it into an Artboard. This is a great feature if you want to use regular Illustrator drawing tools to first design and layout all of your Artboards, and then convert them into Artboards in this fashion.

Find answers to the most frequently asked questions about Illustrator CS5 Essential Training .

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Q: Despite clicking the rectangle icon on the toolbar, as shown in the video, the other tool shapes are not accessible in Illustrator. The rectangle is usable, but the star, ellipse, etc. are not, and do not appear anywhere in the toolbar. What is causing this problem?
A: These tools are grouped together, so to access them, click and hold the mouse for a second until the other tools appear. If that isn't happening, reset the Illustrator preferences file. To do so, quit Illustrator and then relaunch the application while pressing and holding the Ctrl+Alt+Shift keys. Once the Illustrator splash screen appears, release the keys and that will reset the preferences file.
Q: In the video “What are vector graphics,” the author states that if he creates a 1 inch x 1 inch Photoshop file at 300ppi image, there are 300 pixels in that image. Is that correct?
A: This statement is by the author was not totally correct. If the resolution is 300ppi, it means that there are 300 pixels across one inch, both vertically and horizontally. That would mean you'd have 90,000 pixels in a 1 inch x 1 inch image at 300 ppi.
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