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Nothing can be more embarrassing than sending a proof to a client and having a typo inside of it. I once had a creative director who stated that, "With the spell checking that we have today inside of computers, it's really unacceptable to actually get any kind of proof from somebody with a typo inside of it." Now, I'm not saying that we should rely totally on spell-checking. As you know, there are many times that even spell-checking won't get it right. Still, using it will certainly help catch the simple stuff. The nice thing about working with Illustrator is that the spell checker actually is pretty good.
The way that you invoke it is simply go into the Edit menu and then choose Check Spelling. The keyboard shortcut is Command+I or Ctrl+I. Now, when you choose this option, first of all, understand that there's no way to just spell-check one range of text inside of Illustrator. When you choose this option, it will actually spell-check your entire document. When the dialog box comes up, you can choose to start spell-check, but I just want to show you that on the bottom over here you can click on the word Options, and you can see over here that you have some settings that you can use. For example, you can tell Illustrator to find repeated words or uncapitalized starts of sentences.
You can also tell Illustrator to ignore certain words, like those that are all caps. Quite often those are acronyms. Or you can have Illustrator ignore Roman numerals, or really words that have any numbers inside of them, which could be email addresses, for example. So I'll come over here to the top and I'll click on the Start button and Illustrator will start to go through all of the text. Note, by the way, over here that it says that it's using an English: USA dictionary. And just to quickly show you, I am going to press Done here for a second, if I go to the File menu and I choose Document Setup, you will see that Illustrator's Language is currently set to English: USA.
In another movie we'll actually go into more depth about dealing with languages, but for now I am just going to click Cancel here, and let's go back to spell-checking. I am going to choose Edit and then Check Spelling. Let's click on the Start button, and you can see that Illustrator right away found this word called expres, which is not spelled correctly. And it offers suggestions. It could be expires or the real word express, with two S's here. I am going to choose that option and tell Illustrator to change that. So it changes the word to the correct spelling, and then it finds the next spelling error here, the word treet, which really should be this word over here, treat.
I'll choose to change that, and Illustrator now says that the rest of the text is all spelled correctly. So now I can press Done. So really with a few clicks of the mouse I can make sure that all the text in my document is spelled correctly. Now, I am actually going to press Undo for a second here and, by the way, that will actually undo the entire spell- check, so both of those words now got returned to their original misspelled words. And I'll go back to Check Spelling. And I just want to point out to you that when I choose to actually work through these words--and maybe this word expres is the right word, maybe it's some kind of trademark or some name that I made up for a product that I'm selling--I can choose to add that word to my dictionary.
And doing so it will get saved to my dictionary, and now, anytime that I am using spell check again, it won't get caught by that word. Let me click Done here, and hopefully this will lead to fewer typos in the documents that you send out.
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