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Adding XMP metadata

From: Illustrator CS5 Essential Training

Video: Adding XMP metadata

In today's digital age, our hard drives are filled with files that we've been working on. For freelance designers, those files can belong to any number of clients. If all of your work is for a single company, you probably have files from many projects over the years. The challenge that we're faced with is finding the files when we need them. For example, you may remember that you worked on some kind of a design about a year ago, but it may take hours or may even be impossible to find that file at times. More importantly though, because Illustrator files can be used in so many different ways, we're constantly sending out our artwork to other locations, to other hard drives, to other people, to clients, so on and so forth.

Adding XMP metadata

In today's digital age, our hard drives are filled with files that we've been working on. For freelance designers, those files can belong to any number of clients. If all of your work is for a single company, you probably have files from many projects over the years. The challenge that we're faced with is finding the files when we need them. For example, you may remember that you worked on some kind of a design about a year ago, but it may take hours or may even be impossible to find that file at times. More importantly though, because Illustrator files can be used in so many different ways, we're constantly sending out our artwork to other locations, to other hard drives, to other people, to clients, so on and so forth.

As such, we may want to be careful about putting copyright information,= or at least putting some other kind of information that identifies,= who the creator of those files were. And that's where the concept of metadata comes in. Metadata is information that describes what is in a file. While some kinds of metadata are automatically stored in a file, for example what fonts or colors are used in that document, the more information you put into the metadata of a file, for example who the designer was, what project or client that was for, pertinent copyright information, or things of that nature, it will only help you when it comes down to align later on, when you need to find that file or track information about the file.

Let me show you how to add metadata to any document inside of Illustrator. I'm going to start creating just a new print document, click OK to get the document open up on my screen, and I will go to the File menu and choose File Info. This brings up a comprehensive dialog box where I can enter all kinds of information about this file. In truth, I can open up this dialog box at any time, even after I have saved this file many times. However, my advice to you is that getting into the habit of adding information, even if it's basic, before you start working on a file will make your life that much easier. You'll notice across the top of the dialog box many tabs. Each of these tabs reference different types of information or metadata that you can add to a file.

Now, it's important to realize that almost every single digital file can contain metadata. For example there's a tab here called Camera Data. Well there's no camera data if it's an Illustrator file. However, whenever you snap a photograph with a digital camera, certain metadata called x-if metadata is automatically stored along with the file. It records what kind of camera was used to take that picture, what the exposure settings were set to, whether or not the flash went off when the picture was taken, and some cameras can even record the GPS location of where that photo was taken in the world.

However, when it comes to Illustrator the most important panel is probably the Description panel. At the very a least, it's helpful to add a document title, who the author was to that document, and maybe a basic description of what that artwork is. I also find it very helpful to add keywords, which can be used when you're trying to search for documents. Finally, you may want to specify a copyright status. When I create my own work, I'll usually choose a copyrighted option and I put my personal web site here inside of this field. If you work at a company, you may want to put the company's web site here as well.

In doing so, no matter where your Illustrator file ends up, even after it's been placed into InDesign, turned into a PDF or opened up with Illustrator even on the other side of the world, your information will be secure in that file. Before I click OK, let me share with you one little tip that I use often. On the bottom of the screen over here there's a button called Import, but if you click just to the right of that on this little arrow, it pops up over here and gives you an option to Export. What it's exporting? Well it's actually creating something called a metadata template, and when you export a metadata template, you can then choose to open up a different document and import that template. This saves you the time from having to type in information every time you create a new document.

My advice is to actually sit down for a moment and create a special metadata template for yourself. For example, the author name, which would be your name, maybe your title and maybe some basic keywords that you know that you'll always have in every document. For example if you work at a large company and you're part of a department in that company, you may want to add a keyword for that. Finally, specify a copyright status and information for your file and then export and create a template. Now, anytime that you create a new document inside of Illustrator, simply import that template and all those fields will automatically be populated.

All you'll have to do at that point is simply change a document title, maybe change the description, and add some the necessary keywords.

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This video is part of

Image for Illustrator CS5 Essential Training
Illustrator CS5 Essential Training

126 video lessons · 82063 viewers

Mordy Golding
Author

 
Expand all | Collapse all
  1. 3m 35s
    1. Welcome
      1m 18s
    2. What is Illustrator CS5?
      1m 46s
    3. Using the exercise files
      31s
  2. 12m 37s
    1. What are vector graphics?
      6m 3s
    2. Path and appearance
      3m 42s
    3. Stacking
      2m 52s
  3. 32m 6s
    1. The Welcome screen
      2m 23s
    2. Creating files for print
      6m 7s
    3. Creating files for the screen
      2m 55s
    4. Using prebuilt templates
      2m 40s
    5. Adding XMP metadata
      4m 18s
    6. Exploring the panels
      6m 33s
    7. Using the Control panel
      3m 11s
    8. Using workspaces
      3m 59s
  4. 43m 44s
    1. Navigating within a document
      9m 15s
    2. Using rulers and guides
      7m 26s
    3. Using grids
      3m 6s
    4. Using the bounding box
      3m 37s
    5. Using Smart Guides
      5m 56s
    6. The Hide Edges command
      3m 22s
    7. Various preview modes
      3m 47s
    8. Creating custom views
      4m 3s
    9. Locking and hiding artwork
      3m 12s
  5. 28m 46s
    1. Using the basic selection tools
      8m 50s
    2. Using the Magic Wand tool
      5m 22s
    3. Using the Lasso tool
      2m 28s
    4. Selecting objects by attribute or type
      3m 37s
    5. Saving and reusing selections
      2m 15s
    6. Selecting artwork beneath other objects
      2m 13s
    7. Exploring selection preferences
      4m 1s
  6. 1h 16m
    1. The importance of modifier keys
      1m 52s
    2. Drawing closed path primitives
      11m 38s
    3. Drawing open path primitives
      5m 47s
    4. Understanding anchor points
      3m 43s
    5. Drawing straight paths with the Pen tool
      7m 37s
    6. Drawing curved paths with the Pen tool
      9m 47s
    7. Drawing freeform paths with the Pencil tool
      5m 33s
    8. Smoothing and erasing paths
      3m 8s
    9. Editing anchor points
      7m 21s
    10. Joining and averaging paths
      10m 9s
    11. Simplifying paths
      4m 55s
    12. Using Offset Path
      2m 17s
    13. Cleaning up errant paths
      2m 32s
  7. 48m 26s
    1. The Draw Inside and Draw Behind modes
      7m 34s
    2. Creating compound paths
      5m 56s
    3. Creating compound shapes
      8m 0s
    4. Using the Shape Builder tool
      10m 28s
    5. Using Pathfinder functions
      8m 6s
    6. Splitting an object into a grid
      1m 16s
    7. Using the Blob Brush and Eraser tools
      7m 6s
  8. 49m 5s
    1. Creating point text
      4m 2s
    2. Creating area text
      8m 13s
    3. Applying basic character settings
      7m 44s
    4. Applying basic paragraph settings
      4m 28s
    5. Creating text threads
      8m 25s
    6. Setting text along an open path
      6m 29s
    7. Setting text along a closed path
      6m 24s
    8. Converting text into paths
      3m 20s
  9. 18m 55s
    1. Create a logo mark
      11m 26s
    2. Add type to your logo
      7m 29s
  10. 42m 42s
    1. Using the Appearance panel
      8m 21s
    2. Targeting object attributes
      4m 42s
    3. Adding multiple attributes
      4m 25s
    4. Applying Live Effects
      5m 18s
    5. Expanding appearances
      4m 42s
    6. Appearance panel settings
      4m 33s
    7. Copying appearances
      4m 51s
    8. Saving appearances as graphic styles
      5m 50s
  11. 34m 0s
    1. Applying color to artwork
      5m 57s
    2. Creating process and global process swatches
      8m 54s
    3. Creating spot color swatches
      3m 19s
    4. Loading PANTONE and other custom color libraries
      4m 49s
    5. Organizing colors with Swatch Groups
      3m 31s
    6. Finding color suggestions with the Color Guide panel
      4m 24s
    7. Loading the Color Guide with user-defined colors
      3m 6s
  12. 50m 23s
    1. Creating gradients with the Gradient panel
      8m 12s
    2. Modifying gradients with the Gradient Annotator
      4m 37s
    3. Applying and manipulating pattern fills
      5m 33s
    4. Defining your own custom pattern fills
      9m 13s
    5. Applying basic stroke settings
      5m 22s
    6. Creating strokes with dashed lines
      3m 41s
    7. Adding arrowheads to strokes
      2m 45s
    8. Creating variable-width strokes
      4m 35s
    9. Working with width profiles
      2m 36s
    10. Turning strokes into filled paths
      3m 49s
  13. 32m 46s
    1. Creating and editing groups
      8m 18s
    2. Adding attributes to groups
      12m 17s
    3. The importance of using layers
      5m 9s
    4. Using and "reading" the Layers panel
      7m 2s
  14. 12m 13s
    1. Creating and using multiple artboards
      7m 52s
    2. Modifying artboards with the Artboards panel
      2m 2s
    3. Copy and paste options with Artboards
      2m 19s
  15. 31m 10s
    1. Moving and copying artwork
      3m 55s
    2. Scaling or resizing artwork
      6m 47s
    3. Rotating artwork
      2m 44s
    4. Reflecting and skewing artwork
      2m 34s
    5. Using the Free Transform tool
      2m 15s
    6. Repeating transformations
      3m 39s
    7. Performing individual transforms across multiple objects
      2m 10s
    8. Aligning objects and groups precisely
      4m 27s
    9. Distributing objects and spaces between objects
      2m 39s
  16. 35m 40s
    1. Placing pixel-based content into Illustrator
      5m 14s
    2. Managing images with the Links panel
      4m 49s
    3. Converting pixels to paths with Live Trace
      8m 44s
    4. Making Live Trace adjustments
      6m 9s
    5. Controlling colors in Live Trace
      6m 4s
    6. Using Photoshop and Live Trace together
      4m 40s
  17. 14m 42s
    1. Managing repeating artwork with symbols
      4m 38s
    2. Modifying and replacing symbol instances
      3m 8s
    3. Using the Symbol Sprayer tool
      6m 56s
  18. 16m 57s
    1. Cropping photographs
      1m 59s
    2. Clipping artwork with masks
      3m 22s
    3. Clipping the contents of a layer
      3m 31s
    4. Defining masks with soft edges
      8m 5s
  19. 26m 2s
    1. Defining a perspective grid
      7m 48s
    2. Drawing artwork in perspective
      8m 46s
    3. Moving flat art onto the perspective grid
      9m 28s
  20. 25m 8s
    1. Printing your Illustrator document
      3m 26s
    2. Saving your Illustrator document
      6m 39s
    3. Creating PDF files for clients and printers
      7m 30s
    4. Exporting Illustrator files for use in Microsoft Office
      1m 4s
    5. Exporting Illustrator files for use in Photoshop
      2m 31s
    6. Exporting artwork for use on the web
      3m 3s
    7. Exporting high-resolution raster files
      55s
  21. 2m 18s
    1. Additional Illustrator learning resources
      1m 36s
    2. Goodbye
      42s

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