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Delivering concepts to the client is a key step in an efficient workflow, and being able to send those ideas and formats that are easy for the client to use is equally important. At its most basic functionality, Fireworks can create a multi-page PDF file for clients to review and give feedback on using the free Adobe Reader. So I've got up onscreen here a document that has several pages full of different logos and illustrations, just ideas that we're putting together for this Web site. And what I want to do is pass this stuff by the client before we go any further with it.
Now all the elements that are on here are all vector graphics and see, I can click on these individually. Some of them are grouped together to create larger illustrations but overall, they're all individual vector elements. Now to get this into a PDF file is actually a pretty straightforward process. We go to File and choose Export, and we'll just go into our ch2 folder, and we want to make sure that we're exporting this out as an Adobe PDF file. Now we have some options here for what we're going to export out.
We have All Pages, the Current Page or Selected Pages. And in CS5, we have the option now for Selected Pages. Prior to CS5, we either had All Pages or the Current Page. Those were only real choices. So now we can be to very, very particular as to what we're exporting out in this PDF file. There's another option down below that says View PDF after Export. We want to keep that checked. It's a great way to tell us when Fireworks is done with the export, if nothing else. I also want to go into my Options here. We can see here, we've got some controls for setting up PDF Options, such as Compatibility, the Compression, whether you're using compression or not, what the quality of the file is going to be, whether you're going to convert it to grayscale, which with color graphics is probably not much of point there.
Enabling text selection, if there's text on the page, then we can enable it for selectability. We can even set the Bleed Values for printing. The main options I want to focus on in here are for password protection. Making the document secure. We've got the ability to set up a password to limit who opens the file to begin with. So if you don't want certain people to see it, we can set up a password and only those people with the password can open the file in the first place. We've also got an option, down near the bottom here, to password protect certain tasks. And we can set up a password that will allow for things like Printing, Editing, Copying, and Commenting.
Now the one restriction between these two passwords is they can't be the same password. In my case, all I really want to worry about though is a password for opening the document. So I'm going to go inside here, and I'm going to type in password of explore, and I'll just click OK. I'm brought back to my Export window, and all I've got to do now is click Save, and I've already got an older version of this file sitting around. I am going to overwrite that and within a few seconds, Fireworks finishes the export and launches Acrobat.
And here is my Password window. So I'll type in explore and click OK, and the file is opened up onscreen. So I've got now this entire document. I'm going to zoom out a little bit so it's easier to see everything. There we go. So I've got every single page available for review by the client. Now, I mentioned earlier about commenting on a PDF. And this is something that you have to set up as a designer.
If you have Acrobat Pro, you can actually enable this file for commenting. That way your client can open it up in Adobe Reader, and they can pop in little comment bubbles and ask specific questions about elements inside the design. So to enable commenting, what we have to do is go to the Comments menu and choose Enable Commenting and Analysis in Adobe Reader. We're going to have to save the file again. So I'm just going to overwrite the existing file, and now that file is available for use by your customers or by the people in the design team who want to provide feedback regarding that specific file or elements inside of it.
And by the way, if you find that your image quality is not really what you were expecting, check your file and make sure each page in your file has a canvas color. I found that when I'd export the PDF and my pages have a canvas color, I get much better results.
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