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There are two more areas that I want to cover. One is collaboration, so if you're working with another editor, how you can move project files back and forth between each other and then when you're done editing, how can you best archive and clean house. Now you can get to some of these choices by simply right-clicking on the specific project file that you're working on and as you can see you can duplicate the project, consolidate the project, and move to the trash. We're going to go to the File menu and explore it in a little more detail. Now the selection you probably choose the most is Duplicate Project.
When you click on Duplicate Project or hit Command+D, you'll get the following dialog box. What this does when you click on Duplicate Project only, it makes the copy of your project without duplicating any of the media. This is really useful if you've cut a version of your show and you want to cut an alternate version without changing the original. Often what I like to do at the end of each day is always make a duplicate so the next day I'm working on a fresh version of the show and if the producer comes back and asks me about yesterday's version, I have it right there.
Let's look at some of the other options. First of all going to the top of the dialog box. When you hit the Duplicate command, it gives you the option of duplicating your project on the same hard drive or duplicating it onto any hard drive that's attached to your computer. This is a great way of moving a project from one location to the next. If I click on Duplicate Project and Referenced Events, what this will do is not only duplicate the project, it will also duplicate all the referenced events and make a perfect copy.
I use this if I want to make a backup of my program and all my events onto an external hard drive used for archiving or handing off to another editor. If you choose the third selection, which is Duplicate Project and Used Clips Only, this will only make a copy of the media that you've used in your timeline. You also have the option to change the name of the event. Usually when I make a copy, I uncheck Include Render Files because render files take up a lot of space and if you need to you can just simply re-render your timeline.
Let's press Cancel and move on to the next item. If you select Move Project, you get a similar dialog box. In this case you are physically moving the project from one location to another. In this situation I may be moving it off my main drive onto my scratch disk. I also have the choice to move both the project and any referenced events that the project uses. Consolidate Project Media, in this case, all my media is located on the same drive in the same events folder.
If I had media on a variety of drives, I could consolidate everything into a single location, which makes it easier to archive or backup. Delete Project Render Files does exactly what you would expect it to do. There are a couple of caveats. You can choose whether you're going to use Unused Render Files, and this is great, because in Final Cut Pro 7 it was an all or nothing situation. In Final Cut Pro X, you have the option of deleting Unused Render Files, or as you would think of them, obsolete render files, because they're no longer applied to anything in your timeline.
You also can clear out all render files to save space. One thing to keep in mind is that Delete Project Render Files are project specific, so you have to go through each project and select this option. Organizing project files actually will move any media that you may have been pointing to into the Final Cut Pro project file. This could be a little dangerous because if you have multiple programs using those files or multiple editors sharing that media, their media could go offline.
Finally, the best way to do some housecleaning is if you're working on a project file or a duplicate of a project file and you want to delete it, the best place to do it is from within Final Cut Pro. This will not only move the project file, it'll move any render files that you might have, as well as all the other elements associated with that project. Now in reference to collaboration, if I go ahead and duplicate a project and I choose to use all the referenced events, I can duplicate that to an external hard drive, which I could then hand off to another editor.
At this stage, all I need to do is move the project file back and forth and I don't need to move any of the media. Much like you would expect it to work in previous versions of Final Cut Pro. I want to show you one more item in the Inspector in case your media goes offline during this process. With the project file selected go ahead and launch your Inspector. Once again, the keyboard shortcut for that is Command+4. Now in the Inspector there is a Project Properties area and we saw this in an earlier movie, but if you scroll down, you'll see there is an option called Modify Event References.
If your media is offline because you relocated it into a new event folder or into an event folder on another hard drive, you can use Modify Event References to point to the location where those media files reside. Simply select and press OK and they'll all come back online. Just as a point of note, whereas Final Cut Pro 7 used a lot of criteria to determine if that was the appropriate QuickTime movie to point to, such as name and size, in Final Cut X it uses only two elements.
It uses the exact creation date and the duration down to the millisecond. As you can see, collaborating and archiving Final Cut Pro X is a little different, but it's still possible and quite elegant.
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