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In this movie, we will talk about the various ways you can copy and move your project data, which can help you collaborate with others as well as efficiently archive your program. I'm going to just select my 12.3 project, but not go into it. And I am going to come up to the File menu and examine some of these choices down here, starting with Duplicate Project. Now the keyboard shortcut here is Cmd+D, so most of the time you'll just select your project and press Cmd+D. But when you do this, you have several choices here.
First, you can name it, so I'll just name this "v2", and then you choose the Location, but I am going to take a look at these three choices here. The first one is Duplicate Project Only. This will just create a duplicate project in your Project Library. This option won't make any sort of duplication in my Event Library whatsoever, so no media duplication. So this is generally what you want to do at the end of every editing day so that you have a version copy of your project from day-to-day. So in short, this is just making a copy of your sequence for versioning.
Option two, Duplicate Project and Referenced Events is going to duplicate the project just like before, but it's also going to duplicate every event that contains media that I'm working with in this project. Now this is really useful if you're still working on your program but you want to make sure to take all of the event media with you, because you're not sure what you'll end up using. Then you have option number three, Duplicate Project and Used Clips. This is going to perform the duplication and only bring along the clips that are in the project. Now this is what you would choose if you needed to move a project and were finished with your program and knew you didn't need any more clips from any of the events.
So instead of copying the entire Event Library, it actually forms a brand-new Event Library and puts the used clips in it. You can name this new event right down here and then let's take a look at Include Render Files. If you want to move render files now and not render later, then go ahead and check this, or you can move less now and render later. It's up to you. If you do choose to move your render files, you at least should make sure to perform the render file housekeeping first just like we learned in the last movie.
For our purposes right now I'm just going to duplicate the project, no event media. And I'm going to not include the render files, and I'll say OK. And you can see that this is the copy. Let me go back up to my File menu and take a look at a couple of other options here. Move Project, when I choose this I get something that looks a lot like duplicate, but usually when you move you're moving something from one drive to another. So if I wanted to move this project to--for example my Backup Drive--I could, and then I could choose to move the project only or its Referenced Events.
If you do include Referenced Events, however, just be careful when you're moving stuff around. Because if you move an event it actually does move, so you want to make sure that you don't have other projects referencing the event that you're moving. So again just be aware and be deliberate when you're managing your media. I am going to Cancel here. And then coming back up to the File menu, below that I have Merge Events which we talked about in a previous movie, but then we have Consolidate Project Media. I could choose this if my project is not on the same drive as the events it references.
Then it just moves everything to the same location. Now notice that when I choose this right now, it says there is nothing to consolidate because my project and events are on the same drive, so I am good to go there. And the last thing I want to discuss under File is Move Project to Trash, again Cmd+Delete, this is also available if I was to just right-click on my project and Move Project to Trash. And then also notice there are several other right-click functions in here, Duplicate Project, Consolidate Project and so on. So I'll go ahead and delete this, because I don't actually want that version 2.
Now there will be those that tell you that you should generally perform any project or event duplication and moving within Final Cut. However, it is totally possible to do this at the finder level as well, you just need to be careful. So let's take a look. Let me minimize Final Cut, Cmd+H, and I'm going to open up my Media Drive here and my Backup Drive which is where I want to bring everything. So I know that I need to transfer two things over: the Final Cut Events and Final Cut Projects folders. And I know that each of these folders needs to go in a special location.
If I'm moving it to my system drive, then it needs to go into the movies folder, but in this case I am moving it to you my Backup Drive so it just needs to go at the root directory of this drive, so right here. Now if there is no Final Cut Events and Final Cut Projects folders over here already, and I want to move everything over, then I can just select both of these and then drag. And then everything is copied over, and I'm good to go. For right now I'm not going to do this, because I want to discuss something else. Let's say that the drive I am transferring it to already does contain one or both of the Final Cut Project or Final Cut Events folder. Or maybe I don't want to transfer absolutely everything over.
So what do I do then? I am going to simulate this, I have in here a Final Cut Events and Final Cut Projects folder. Let me move that to the root directory. Now I want to move specific events and specific projects over, I do already have at least one event and one project in here. So now I can't just drag and drop, because then that would be overwriting. So, I am just going to go inside of the Events folder and drag over only the event that I want to copy. In this case, maybe I want to drag over my Farm to Table Event, so I would just drag this right into the Final Cut Events folder that already exists there, release, and it's copying over.
Then as far as the projects go, do the same thing. I just go into my Projects folder, and I have quite a few folders in here because I wanted to organize this for your exercise files. But if I went into my Chapter 12 folder, and I know it's in here, so this is the project folder, all of the projects are actually folders. There are important files within here, I have this project file as well as these Render Files. But I am just going to select this Project folder and then drag it into Final Cut Projects. And I can do that for each and every project that I want to drag over.
If I want to drag over the entire Chapter 11-14 segment, or maybe all of them, I would just select them and then drop them in the Final Cut Projects, because I can drag over projects plus their parent folders, That's not a problem at all. In this case, I am not going to do that. As you can see, there are quite a few options for getting project data where you need it, whether it's because you just need to move or archive a project, or whether it's because you're working with other people, and you need to give them your material. Regardless, you should be able to do what you need. Just be sure to be aware and be deliberate in your actions.
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