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Even though you've delivered the final version of the documentary, your job as editor is not over. You want to make sure a copy of the final project, and its associated files, are neatly tucked away. Just in case you or other team members want to make changes later. Final Cut Pro can handle the job of duplicating a project quite easily. But first, let's take a slight detour and create a sparse image drive so you can easily move your project files when you need to. Now, remember, don't change the location of any folders or clips after the project has been completed or Final Cut Pro won't know where to find them next time.
First of all, let's start by creating that drive we talked about, which is called a sparse image drive. You do that in the Disk Utility Program. When you launch Disk Utility, you have different options. One is to create a New Disk Image. Now, we're going to do that and then we're going to make changes to choose what kind of disk image. Now, we can save this, and we'll just save this as FTT Drive--because that's how we're going to use it--and we'll save it to the Desktop, that's fine. And when we mount the drive, what do we want it to be called when we mount it? I like to start with the date, the year, the month, the day, followed by what's on the drive, or what I'd like to put there.
And Size, well, it's best to customize the size, and always go for something larger than what you think you have. So, for example, why don't we just go up to 10 gigs to make this a 10 GB drive. Now, you may be thinking to yourself, gee, I don't have 10 gigs of space on my computer. Well, that's where the beauty of a sparse drive comes in. If we come down to the Image Format and choose sparse image, this particular kind of drive is designed to hold up to 10 gigs, but it only takes up the amount of space that's actually on the drive.
So if your material only takes about 3 gigs, that's all the space on your computer that it will take. We're just making it 10 gigs so that you can add later down the road if you choose to. Let's go ahead and create the sparse image drive. Now I can get out of Disk Utility, and notice what happened. On the Desktop we have the disk image, but then that automatically mounted as a drive called 2012. Now that we have a place to save our project to, the disk image, well, now let's go into Final Cut Pro and duplicate the project that we ended up with, the one we were sharing, but let's change the name.
I always like to add the word MASTER to the end of a project, if this is the final one. You don't want to make it hard for yourself, or anyone else, to question which one was the final version. The next is the Location, let's click that pop-up. Notice that our drive, the one we just created, appears as an option, a target option. So let's select that, that's now our new target drive. Rather than just duplicate the project, we're going to click the second option. In this case, Final Cut will duplicate this particular project, the Farm To Table one, and any referenced events so that will bring all the media over on to this drive that we used to create this particular project. Let's go ahead and click OK.
Notice, in the dashboard, that we have a background task going on. Final Cut is in the process of copying those clips to that drive. We'll give it just a second to do that. Once Final Cut Pro has completed copying the media, you can close the background task windows, and I'm going to go ahead and quit Final Cut Pro. When you quit Final Cut Pro, you can take a look at the drive on the Desktop. At this point it now has the Final Cut Events, FARM TO TABLE, which includes all of the original media that you used to cut the project. It also includes the project itself.
So you've got everything you need to go back into this project and make changes. Now, the beauty of the sparse drive too is that it can grow, so if someone comes in at a later date and gives you other footage, you can add to the sparse drive and continue building on the project. Once you've copied your files to the drive, you can simply eject it, and now you would take this disk image and place it somewhere on another drive or in a different location. But in this particular configuration, Final Cut won't try to read it as an active project when you launch Final Cut, so it allows you to tuck this project away, set it on the shelf, until you're ready to use it again.
To mount it again, when you're ready to use it, just double-click the image, and it becomes loaded and then launch Final Cut. Even as a freelancer you never know when you might be called back to tweak or change a documentary project, so take a few extra minutes to duplicate the project and archive the files in an organized way, so you'll have everything at your fingertips when, and if, you need it.
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