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Sorting using buttons

From: FileMaker Pro 11 Essential Training

Video: Sorting using buttons

FileMaker Pro provides a special interface for sorting your records. That can be viewed by clicking on the Sort icon in the toolbar, or through your Records menu. Sometimes for your users, they may not be as familiar with this Sort dialog box as you are, so instead of providing training for them so that you can view the records in their desired format, what you can do instead is put buttons onscreen for them so that they can sort on values by just clicking on certain layout objects. That way they never have to be bothered with the Sort dialog at all. The most logical way to do this, if you're looking at the List View, is to make your column headers clickable.

Sorting using buttons

FileMaker Pro provides a special interface for sorting your records. That can be viewed by clicking on the Sort icon in the toolbar, or through your Records menu. Sometimes for your users, they may not be as familiar with this Sort dialog box as you are, so instead of providing training for them so that you can view the records in their desired format, what you can do instead is put buttons onscreen for them so that they can sort on values by just clicking on certain layout objects. That way they never have to be bothered with the Sort dialog at all. The most logical way to do this, if you're looking at the List View, is to make your column headers clickable.

For example, if we go into Layout mode, you'll see that the field labels are different layout objects than the fields themselves. The most logical way to do this, if you are looking at a List View, is to make your column headers clickable. You can see that in Layout mode the field label and the field itself are both separate layout objects. Later in this title will be a discussion on the concept of scripts in greater detail, but I'm going to introduce you to the idea of attaching an action to a layout object in this video. If you look at our Customer List in Layout mode, like we got here onscreen, you see that our Header part contains these various field labels.

A field label is a layout object, and in FileMaker any layout object can act as a button and can have a script or script step assigned to it. This means that when you're in Browse mode and a user clicks on the layout object, the assigned script, or script step action, will execute. One of those script steps is the Sort Records action, and that's the action we will focus on in this movie. So, for example, let's say we click on the State field label, and now if we go into the Format menu, you see an option called Button Setup. That's only available when you've actually selected a layout object.

You will notice in the Button Setup window, we've got a list of several different actions, almost all the actions you can perform manually within FileMaker, all available to us to be able to assign to the Button. You can also access the Button Setup by right-clicking, or on Mac Ctrl+Click. That will invoke the same window. Now you'll notice, if we scroll down to the section called Found Sets, you will see that there's an option here for Sort Records. Selecting this option shows other options in the right -hand side of the window; the first of which is whether or not to perform with dialog.

That simply means when a user clicks on this, do you want to pop up the Sort Order dialog window? In this case, we don't want to bother the user with that interface, so we'll click the box. Then when we hit the Specify button, we're able to go in here, and we'll double-click on the State to add sorting by the State field. Then we hit OK, and now we'll see when we go into Browse mode, we'll Save that change. And now as you hover over the field label, you see that a little hand appears, indicating that this is in fact a button.

So when we click on the button, we see that the records are all sorted. Now back in Layout mode, you'll see that I've got two little arrows next to the City. Each of these is an image that I've placed on the layout. Even images are layout objects that we can assign a script to. So I am going to right-click on this first one and hit Button Setup, and I'm going to scroll down to Sort and choose Perform without dialog. In this case, I'm going to say City, Descending order, because you see that's pointed down.

I hit OK on that one, then right-click on the other arrow and choose Sort again, Perform without dialog, but this time City with Ascending order. So now when I go back into Browse mode and save my changes, I will see that when I click on the Down arrow, it will sort all the Cities in Descending order.

If I click the Up, it'll sort them in Ascending order. So this is a great way, if you apply this to the rest of your layouts, to allow your users to sort without them having to work with the Sort dialog window.

Show transcript

This video is part of

Image for FileMaker Pro 11 Essential Training
FileMaker Pro 11 Essential Training

94 video lessons · 15214 viewers

Cris Ippolite
Author

 
Expand all | Collapse all
  1. 7m 22s
    1. Welcome
      1m 8s
    2. Understanding the FileMaker family
      2m 15s
    3. Using the FileMaker Quick Start screen
      2m 52s
    4. Using the exercise files
      1m 7s
  2. 21m 9s
    1. What is a database?
      2m 26s
    2. Flat vs. relational databases
      2m 29s
    3. How FileMaker works
      4m 48s
    4. Understanding the essential preferences
      3m 13s
    5. Touring the interface
      8m 13s
  3. 11m 44s
    1. Creating databases from templates
      2m 29s
    2. Creating new databases in the spreadsheet-like format
      5m 35s
    3. Importing tables
      3m 40s
  4. 9m 9s
    1. Determining which tables you will need
      5m 10s
    2. Creating tables in the Managing Tables window
      3m 59s
  5. 34m 47s
    1. Understanding relationship types
      6m 58s
    2. Diagramming relationships (with ER diagrams)
      8m 50s
    3. Determining which key fields you need
      5m 18s
    4. Defining primary and foreign keys
      7m 56s
    5. Creating relationships using the relationships graph and table occurrences
      5m 45s
  6. 50m 34s
    1. Deciding what fields you will need
      5m 34s
    2. Understanding field types
      7m 54s
    3. Defining fields
      9m 56s
    4. Using Auto Enter options in fields
      9m 33s
    5. Reviewing field validation options
      8m 16s
    6. Building with container fields
      9m 21s
  7. 14m 8s
    1. Creating and duplicating records
      5m 40s
    2. Editing and locking records
      4m 42s
    3. Deleting records and backing up files
      3m 46s
  8. 21m 6s
    1. Importing data
      9m 57s
    2. Importing records to refresh data
      7m 2s
    3. Exporting data
      4m 7s
  9. 18m 30s
    1. Understanding layouts
      4m 15s
    2. Using the Layout Assistant to create List views
      7m 59s
    3. Using the Layout Assistant to create labels and envelopes
      6m 16s
  10. 27m 11s
    1. Using the Layout Setup dialog box
      4m 54s
    2. Understanding layout parts
      4m 40s
    3. Understanding the new Inspector
      2m 26s
    4. Exploring the Status Area in Layout mode
      6m 46s
    5. Managing layouts and layout folders
      8m 25s
  11. 41m 9s
    1. Arranging, aligning, grouping, and locking layout objects
      11m 5s
    2. Placing and formatting objects, parts, and graphics
      4m 10s
    3. Formatting fields and applying field attributes
      8m 26s
    4. Setting field behaviors
      4m 4s
    5. Using the Tab Control feature
      9m 8s
    6. Setting tab order
      4m 16s
  12. 36m 48s
    1. Using the basic find functions
      7m 31s
    2. Reviewing new requests in the Find mode
      5m 54s
    3. Establishing search operators
      6m 43s
    4. Constraining or extending found sets
      3m 24s
    5. Finding records using date, time, or timestamp criteria
      5m 18s
    6. Using Fast Match and Quick Find
      4m 41s
    7. Working with saved finds
      3m 17s
  13. 17m 28s
    1. Sorting with one criterion
      6m 4s
    2. Sorting with related fields
      2m 18s
    3. Sorting with multiple criteria
      1m 36s
    4. Sorting using custom values
      3m 14s
    5. Sorting using buttons
      4m 16s
  14. 17m 14s
    1. Reviewing Field/Control styles
      5m 43s
    2. Creating and applying static value lists
      5m 20s
    3. Creating and applying dynamic value lists
      6m 11s
  15. 23m 52s
    1. Previewing pages and print options
      6m 20s
    2. Printing in different views
      2m 54s
    3. Sliding objects
      3m 26s
    4. Printing merge letters
      4m 53s
    5. Saving as a PDF or Excel file
      6m 19s
  16. 15m 1s
    1. Building simple reports with summary fields
      4m 36s
    2. Creating subsummary reports
      6m 51s
    3. Creating subsummary reports in Table view
      3m 34s
  17. 52m 19s
    1. Defining calculations
      2m 31s
    2. Exploring the Calculation dialog box
      5m 8s
    3. Using number functions
      12m 41s
    4. Using date and time functions
      4m 58s
    5. Using text functions
      11m 43s
    6. Using get functions
      4m 0s
    7. Using logic functions
      11m 18s
  18. 46m 56s
    1. Understanding scripts and script steps
      2m 23s
    2. Assigning script steps to buttons
      3m 54s
    3. Understanding the ScriptMaker dialog box
      8m 28s
    4. Creating multi-line scripts
      6m 44s
    5. Adding find criteria to a script
      4m 58s
    6. Understanding the If script step
      8m 36s
    7. Using script parameters
      4m 42s
    8. Reviewing the Send Mail option
      7m 11s
  19. 28m 0s
    1. Understanding script triggers
      2m 41s
    2. Using object-based triggers
      11m 58s
    3. Using layout-based triggers
      7m 51s
    4. Using file-based triggers (Open and Close scripts)
      5m 30s
  20. 56m 42s
    1. Using related fields
      7m 18s
    2. Creating portals and using portal filtering
      10m 38s
    3. Using related fields in calculations
      7m 6s
    4. Understanding multi-predicate relationships
      11m 11s
    5. Using the Go to Related Record script step
      7m 26s
    6. Creating a chart
      13m 3s
  21. 30s
    1. Goodbye
      30s

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