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Printing in different views

From: FileMaker Pro 11 Essential Training

Video: Printing in different views

When setting up layouts to print in FileMaker, you really have two different options on how you're going to print the data. You can either print it as one record at a time, or you can print it as multiple records at a time. FileMaker Pro automatically defaults to printing all records in the current found set when you're printing. The most common way to print multiple records at a time is through a List View. If you recall, for each primary table in our database, we've already set up a List View. For example, you see I have got the Product List View, where as you see in Layout mode, we've created all the fields in one row and made the body only the height of the field's height.

Printing in different views

When setting up layouts to print in FileMaker, you really have two different options on how you're going to print the data. You can either print it as one record at a time, or you can print it as multiple records at a time. FileMaker Pro automatically defaults to printing all records in the current found set when you're printing. The most common way to print multiple records at a time is through a List View. If you recall, for each primary table in our database, we've already set up a List View. For example, you see I have got the Product List View, where as you see in Layout mode, we've created all the fields in one row and made the body only the height of the field's height.

But in addition to creating the layout of the style, we also need to make sure we've got the View as a list chosen. So if you look at this list in Preview mode, you see that all the records in our Found Set will print. In this case, we're getting multiple records on a printed page at any given time. The more records you can get onscreen usually makes the more efficient printing. For example, if we go into Layout mode and we select the body part, we'll notice in our Inspector, under Position, that the Height of the part is 18. However, if we change that to 35 and hit Enter, then go into Browse mode, saving our changes, if you see in Preview mode, you'll notice that the number of pages it takes to print the same amount of records is 3 pages.

But back in Layout mode, if we shrink up the body to just above the height of the field, in this case 18 because our fields are 14 pixels high. Now if we go back into Preview mode saving our changes, you'll see that we only have to print two pages and just barely two pages. Make sure you're designing these List Views efficiently, so that when you print them, it still uses little paper as possible but get as many records on a printed page as you possibly can.

Now let's navigate over to Browse mode again and choose the Product Detail Layout. So in cases where you want to create a layout for just one record at a time, you'll go under the View menu and make sure that you've got View As a Form; you can also choose that in your Layout toolbar, and as I mentioned before in the View menu. Now if you go onto Layout mode, you'll see that the body is much larger in this case; instead of 18 pixels high, it's 434 pixels. The idea behind this is if you go into Browse mode, this way only one record can be seen onscreen at a time.

But you want to make sure that you are viewing as a form; otherwise, if you go to print this record, you'll get more than one record fit onto one page, as you'll see if I change it to Viewing As a list - not the desired effect. So since FileMaker allows you to print any layout that you can view, you want to make sure that you set these layouts up, so that they are only showing one record at a time if it's a Detail View, or many records at a time if it's a List View; this will have both when you're browsing records, but also, additionally, when you're printing them.

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This video is part of

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FileMaker Pro 11 Essential Training

94 video lessons · 14873 viewers

Cris Ippolite
Author

 
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  1. 7m 22s
    1. Welcome
      1m 8s
    2. Understanding the FileMaker family
      2m 15s
    3. Using the FileMaker Quick Start screen
      2m 52s
    4. Using the exercise files
      1m 7s
  2. 21m 9s
    1. What is a database?
      2m 26s
    2. Flat vs. relational databases
      2m 29s
    3. How FileMaker works
      4m 48s
    4. Understanding the essential preferences
      3m 13s
    5. Touring the interface
      8m 13s
  3. 11m 44s
    1. Creating databases from templates
      2m 29s
    2. Creating new databases in the spreadsheet-like format
      5m 35s
    3. Importing tables
      3m 40s
  4. 9m 9s
    1. Determining which tables you will need
      5m 10s
    2. Creating tables in the Managing Tables window
      3m 59s
  5. 34m 47s
    1. Understanding relationship types
      6m 58s
    2. Diagramming relationships (with ER diagrams)
      8m 50s
    3. Determining which key fields you need
      5m 18s
    4. Defining primary and foreign keys
      7m 56s
    5. Creating relationships using the relationships graph and table occurrences
      5m 45s
  6. 50m 34s
    1. Deciding what fields you will need
      5m 34s
    2. Understanding field types
      7m 54s
    3. Defining fields
      9m 56s
    4. Using Auto Enter options in fields
      9m 33s
    5. Reviewing field validation options
      8m 16s
    6. Building with container fields
      9m 21s
  7. 14m 8s
    1. Creating and duplicating records
      5m 40s
    2. Editing and locking records
      4m 42s
    3. Deleting records and backing up files
      3m 46s
  8. 21m 6s
    1. Importing data
      9m 57s
    2. Importing records to refresh data
      7m 2s
    3. Exporting data
      4m 7s
  9. 18m 30s
    1. Understanding layouts
      4m 15s
    2. Using the Layout Assistant to create List views
      7m 59s
    3. Using the Layout Assistant to create labels and envelopes
      6m 16s
  10. 27m 11s
    1. Using the Layout Setup dialog box
      4m 54s
    2. Understanding layout parts
      4m 40s
    3. Understanding the new Inspector
      2m 26s
    4. Exploring the Status Area in Layout mode
      6m 46s
    5. Managing layouts and layout folders
      8m 25s
  11. 41m 9s
    1. Arranging, aligning, grouping, and locking layout objects
      11m 5s
    2. Placing and formatting objects, parts, and graphics
      4m 10s
    3. Formatting fields and applying field attributes
      8m 26s
    4. Setting field behaviors
      4m 4s
    5. Using the Tab Control feature
      9m 8s
    6. Setting tab order
      4m 16s
  12. 36m 48s
    1. Using the basic find functions
      7m 31s
    2. Reviewing new requests in the Find mode
      5m 54s
    3. Establishing search operators
      6m 43s
    4. Constraining or extending found sets
      3m 24s
    5. Finding records using date, time, or timestamp criteria
      5m 18s
    6. Using Fast Match and Quick Find
      4m 41s
    7. Working with saved finds
      3m 17s
  13. 17m 28s
    1. Sorting with one criterion
      6m 4s
    2. Sorting with related fields
      2m 18s
    3. Sorting with multiple criteria
      1m 36s
    4. Sorting using custom values
      3m 14s
    5. Sorting using buttons
      4m 16s
  14. 17m 14s
    1. Reviewing Field/Control styles
      5m 43s
    2. Creating and applying static value lists
      5m 20s
    3. Creating and applying dynamic value lists
      6m 11s
  15. 23m 52s
    1. Previewing pages and print options
      6m 20s
    2. Printing in different views
      2m 54s
    3. Sliding objects
      3m 26s
    4. Printing merge letters
      4m 53s
    5. Saving as a PDF or Excel file
      6m 19s
  16. 15m 1s
    1. Building simple reports with summary fields
      4m 36s
    2. Creating subsummary reports
      6m 51s
    3. Creating subsummary reports in Table view
      3m 34s
  17. 52m 19s
    1. Defining calculations
      2m 31s
    2. Exploring the Calculation dialog box
      5m 8s
    3. Using number functions
      12m 41s
    4. Using date and time functions
      4m 58s
    5. Using text functions
      11m 43s
    6. Using get functions
      4m 0s
    7. Using logic functions
      11m 18s
  18. 46m 56s
    1. Understanding scripts and script steps
      2m 23s
    2. Assigning script steps to buttons
      3m 54s
    3. Understanding the ScriptMaker dialog box
      8m 28s
    4. Creating multi-line scripts
      6m 44s
    5. Adding find criteria to a script
      4m 58s
    6. Understanding the If script step
      8m 36s
    7. Using script parameters
      4m 42s
    8. Reviewing the Send Mail option
      7m 11s
  19. 28m 0s
    1. Understanding script triggers
      2m 41s
    2. Using object-based triggers
      11m 58s
    3. Using layout-based triggers
      7m 51s
    4. Using file-based triggers (Open and Close scripts)
      5m 30s
  20. 56m 42s
    1. Using related fields
      7m 18s
    2. Creating portals and using portal filtering
      10m 38s
    3. Using related fields in calculations
      7m 6s
    4. Understanding multi-predicate relationships
      11m 11s
    5. Using the Go to Related Record script step
      7m 26s
    6. Creating a chart
      13m 3s
  21. 30s
    1. Goodbye
      30s

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