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Finding records using date, time, or timestamp criteria

From: FileMaker Pro 11 Essential Training

Video: Finding records using date, time, or timestamp criteria

Another one of the benefits while searching in Find mode is that the ability to be able to search within date and time fields. If you look inside of our exercise files, you see that we have got a couple of fields here, in the Invoice list, that are date fields and some that are time. So, for example, we have got Invoice date and ship time timestamp and then the ship time. In some of the more recent versions of FileMaker, there has been a lot of new improvements to date and time searching capabilities, and they are actually kind of cool. Each of the syntax that I will show here applies only to fields that are set up specifically as date, time or timestamp.

Finding records using date, time, or timestamp criteria

Another one of the benefits while searching in Find mode is that the ability to be able to search within date and time fields. If you look inside of our exercise files, you see that we have got a couple of fields here, in the Invoice list, that are date fields and some that are time. So, for example, we have got Invoice date and ship time timestamp and then the ship time. In some of the more recent versions of FileMaker, there has been a lot of new improvements to date and time searching capabilities, and they are actually kind of cool. Each of the syntax that I will show here applies only to fields that are set up specifically as date, time or timestamp.

So the same types of techniques won't work in number fields, or text fields or anything like that. So, first let's look at date fields. You see that we have got several different dates in our database. If we hit Show All, we see all the different dates: 2011, 2009, and so on. They are all formatted as dates with month, day, and year, and normally when you search inside a FileMaker field, you will be searching in the exact syntax that's contained within the field, because as with a date field, I try to enter a value in a new record in anything but this format, I would get an error from FileMaker. So normally you would probably expect that same type of behavior when you are searching in FileMaker, but that's not the case, and it has some interesting effects.

So let me give you an example. Let's go in a Find mode and in the Invoice Date, I am going to enter in a value that's not formatted as a date. As a matter of fact, I am just going to try entering in 2010. What this demonstrates is that by typing in 2010, FileMaker recognizes that it's a four digit year, and it creates a wildcard search for you. So we have got a wildcard character, forward slash wildcard character, another forward slash and then the year. So really it's not searching on 2010 because, in fact, it does require date formatted fields. What it's doing is putting in wildcard characters on your behalf.

So let's cancel this Find, go into another one and this time let's type in 6/2010. Now, in this case, what it will do is it will give us 6/*/2010. So the wildcard is going to be in the date. So what we will probably get in this case, if we hit Perform Find, is anything that has the month of 6 and the year of 2010. So in English, what that means is it's giving us any day within June of 2010. How about if we go into Find mode and we just simply enter in 6? Now, let's see who FileMaker handles it.

We are just hitting the New Request because that allows us to see what happens, because otherwise, FileMaker does it so quickly. Well, if you are just enter in a single digit, or let's say you are enter in 12 for example, it assumes that you are looking for the month, and it also assumes that you are looking for the month in the current year. So if I just go in and redo another Find, and put 6 in there, what I am going to get back are all of the records from 6 of 2010. Now keep in mind that the exercises that I am doing here involve current year, and at the time of this recording, it's 2010.

So if you are looking at this with a computer date of anything but 2010, you are going to get different search results that I am getting here. In a previous movie, we talked about Search Operators and using ranges, but we can also use ranges with these abbreviated date functions. So, for example, by going here and I type in 4/2010...6/2010, now we are combining the wildcard search format with search operators. So in this case, what we are going to get are any date between April of 2010, including June 2010 and of course, May in between.

So let's hit Perform Find, and sure enough, you see we have got April, May, June all peppered in there. But one of the most interesting ways to search in a date, timestamp or time field involves not entering in numeric values at all. So if we go into Find mode, and I go into a date field and I type in Friday, you'd think this would kick it out because it can't even reformat it - we do with a little trick of looking in New Request - all it does is change it to Fri, which is something that's built-into FileMaker to identify any date that was actually a Friday.

So let's go back and just do one Friday and hit Perform Find. Now without there being a field that's says what day of the week any of these invoices were written up, FileMaker still knows that these 33 records represent a date that was a Friday on a calendar. So that could be very useful, if you are interested in doing some trending or digging through your data to try to find out when the most popular day for orders might be - something along those lines. The same techniques are true for time fields, as well. So you see we have got a field called Ship Time.

If we go into Ship Time, and just type in 3pm and do a Perform, we see that we will get any record that was written up in the 3 o'clock hour. Irrespective of the date it was done, we do get everything from 3:04, 3:17, 3:15. You see you get it just there and also these types of things can work with our ranges. 3pm...6pm. Now this is any record written up within the hours of 3, 4, 5, or 6, and also we can just put in pm.

So if you interested to see what kind of ordering you get at night or in the afternoon versus in the morning, you can just simply enter pm and FileMaker will go and find all of the records that have time that was in the pm instead of am. If you get familiar with the searching syntax, it's not only going to help you, but as you train your users, and possibly as you start to work with scripts, which we will cover later in this title, the syntax can help you more accurately find date, time, and timestamp date within your database.

Show transcript

This video is part of

Image for FileMaker Pro 11 Essential Training
FileMaker Pro 11 Essential Training

94 video lessons · 15067 viewers

Cris Ippolite
Author

 
Expand all | Collapse all
  1. 7m 22s
    1. Welcome
      1m 8s
    2. Understanding the FileMaker family
      2m 15s
    3. Using the FileMaker Quick Start screen
      2m 52s
    4. Using the exercise files
      1m 7s
  2. 21m 9s
    1. What is a database?
      2m 26s
    2. Flat vs. relational databases
      2m 29s
    3. How FileMaker works
      4m 48s
    4. Understanding the essential preferences
      3m 13s
    5. Touring the interface
      8m 13s
  3. 11m 44s
    1. Creating databases from templates
      2m 29s
    2. Creating new databases in the spreadsheet-like format
      5m 35s
    3. Importing tables
      3m 40s
  4. 9m 9s
    1. Determining which tables you will need
      5m 10s
    2. Creating tables in the Managing Tables window
      3m 59s
  5. 34m 47s
    1. Understanding relationship types
      6m 58s
    2. Diagramming relationships (with ER diagrams)
      8m 50s
    3. Determining which key fields you need
      5m 18s
    4. Defining primary and foreign keys
      7m 56s
    5. Creating relationships using the relationships graph and table occurrences
      5m 45s
  6. 50m 34s
    1. Deciding what fields you will need
      5m 34s
    2. Understanding field types
      7m 54s
    3. Defining fields
      9m 56s
    4. Using Auto Enter options in fields
      9m 33s
    5. Reviewing field validation options
      8m 16s
    6. Building with container fields
      9m 21s
  7. 14m 8s
    1. Creating and duplicating records
      5m 40s
    2. Editing and locking records
      4m 42s
    3. Deleting records and backing up files
      3m 46s
  8. 21m 6s
    1. Importing data
      9m 57s
    2. Importing records to refresh data
      7m 2s
    3. Exporting data
      4m 7s
  9. 18m 30s
    1. Understanding layouts
      4m 15s
    2. Using the Layout Assistant to create List views
      7m 59s
    3. Using the Layout Assistant to create labels and envelopes
      6m 16s
  10. 27m 11s
    1. Using the Layout Setup dialog box
      4m 54s
    2. Understanding layout parts
      4m 40s
    3. Understanding the new Inspector
      2m 26s
    4. Exploring the Status Area in Layout mode
      6m 46s
    5. Managing layouts and layout folders
      8m 25s
  11. 41m 9s
    1. Arranging, aligning, grouping, and locking layout objects
      11m 5s
    2. Placing and formatting objects, parts, and graphics
      4m 10s
    3. Formatting fields and applying field attributes
      8m 26s
    4. Setting field behaviors
      4m 4s
    5. Using the Tab Control feature
      9m 8s
    6. Setting tab order
      4m 16s
  12. 36m 48s
    1. Using the basic find functions
      7m 31s
    2. Reviewing new requests in the Find mode
      5m 54s
    3. Establishing search operators
      6m 43s
    4. Constraining or extending found sets
      3m 24s
    5. Finding records using date, time, or timestamp criteria
      5m 18s
    6. Using Fast Match and Quick Find
      4m 41s
    7. Working with saved finds
      3m 17s
  13. 17m 28s
    1. Sorting with one criterion
      6m 4s
    2. Sorting with related fields
      2m 18s
    3. Sorting with multiple criteria
      1m 36s
    4. Sorting using custom values
      3m 14s
    5. Sorting using buttons
      4m 16s
  14. 17m 14s
    1. Reviewing Field/Control styles
      5m 43s
    2. Creating and applying static value lists
      5m 20s
    3. Creating and applying dynamic value lists
      6m 11s
  15. 23m 52s
    1. Previewing pages and print options
      6m 20s
    2. Printing in different views
      2m 54s
    3. Sliding objects
      3m 26s
    4. Printing merge letters
      4m 53s
    5. Saving as a PDF or Excel file
      6m 19s
  16. 15m 1s
    1. Building simple reports with summary fields
      4m 36s
    2. Creating subsummary reports
      6m 51s
    3. Creating subsummary reports in Table view
      3m 34s
  17. 52m 19s
    1. Defining calculations
      2m 31s
    2. Exploring the Calculation dialog box
      5m 8s
    3. Using number functions
      12m 41s
    4. Using date and time functions
      4m 58s
    5. Using text functions
      11m 43s
    6. Using get functions
      4m 0s
    7. Using logic functions
      11m 18s
  18. 46m 56s
    1. Understanding scripts and script steps
      2m 23s
    2. Assigning script steps to buttons
      3m 54s
    3. Understanding the ScriptMaker dialog box
      8m 28s
    4. Creating multi-line scripts
      6m 44s
    5. Adding find criteria to a script
      4m 58s
    6. Understanding the If script step
      8m 36s
    7. Using script parameters
      4m 42s
    8. Reviewing the Send Mail option
      7m 11s
  19. 28m 0s
    1. Understanding script triggers
      2m 41s
    2. Using object-based triggers
      11m 58s
    3. Using layout-based triggers
      7m 51s
    4. Using file-based triggers (Open and Close scripts)
      5m 30s
  20. 56m 42s
    1. Using related fields
      7m 18s
    2. Creating portals and using portal filtering
      10m 38s
    3. Using related fields in calculations
      7m 6s
    4. Understanding multi-predicate relationships
      11m 11s
    5. Using the Go to Related Record script step
      7m 26s
    6. Creating a chart
      13m 3s
  21. 30s
    1. Goodbye
      30s

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