Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Determining which tables you will need

From: FileMaker Pro 11 Essential Training

Video: Determining which tables you will need

There are a couple of different methods that you could use to create a FileMaker Pro Database, first of which would be to use one of the templates or starter solutions that we discussed in the previous movie, that are prebuilt for you. In that way, you can just go ahead and make some modifications, add some data, and you're ready to roll. But another option, which is actually a lot more popular, is to create a database from scratch, or to build all of the components from the ground up. In order to build the database from scratch, you need to first make some decisions about what type of information, or data, is going to be stored within these databases.

Determining which tables you will need

There are a couple of different methods that you could use to create a FileMaker Pro Database, first of which would be to use one of the templates or starter solutions that we discussed in the previous movie, that are prebuilt for you. In that way, you can just go ahead and make some modifications, add some data, and you're ready to roll. But another option, which is actually a lot more popular, is to create a database from scratch, or to build all of the components from the ground up. In order to build the database from scratch, you need to first make some decisions about what type of information, or data, is going to be stored within these databases.

So the first thing that you're going to have to determine is what types of tables you're going to have in your database. So let's back up for a second. What's a Table? A Table is a container within your database that stores data. If you remember, a database is like a big bucket of information that can store all sorts of data. That's one of its key role is to store the data. But you can have different types of data within one database. So in that case, if you have multiple different types of data, each one of them needs to have its own little mini bucket within the database.

These smaller storage areas are called Tables. A database can have multiple tables, each representing a different Entity. Now an Entity, it's kind of a database term. It's useful here when we we're discussing Tables. An Entity describes a single person, place, or thing, or basically anything for which we can store data, anything that we can describe, and anything that we can store data for. So, for example, people or customers would be an Entity. That's certainly something that we could store inside of a database.

Now it's important that we remember that a database can consist of one or more tables. The database that we're going to be creating in this title, we're going to have many different tables. So a database can have many different tables, and a table can have many different records. A table can consist of records. Each record is made up of a number of fields. But focusing just on the tables, they are going to represent the groups of information that we're going to store within the database system. For example, let's say you're going to create a database that tracks the enrollment of students in classes.

You can then create separate tables that contain details about teachers, and classes, or even classrooms. They're all different types of data, but they're unique and discrete from each other. So they would deserve their own little mini storage area, or table within the database. When you have multiple tables in the database, those tables were going to have relations to each other. We'll talk about those in an upcoming chapter, but in that case, this is what we call a relational database. But a FileMaker Pro database, like any other database, is presented to the database developer as a collection of these tables that we've been discussing.

But how do we determine which tables we're going to need? A very important note here is that when you sit down at a computer and you open up FileMaker Pro to start a new database, what you're actually doing there is constructing something. Much like any other construction project that you embark on, like let's say a home construction project, your database will proceed more smoothly if you first begin with some type of a plan. The very first part of any plan, when you're developing a database, is to determine what types of information you're going to be storing inside of that database.

So the first thing that you really want to do, even before you open up FileMaker Pro, is to come up with a plan and what type of data you're going to be managing your system, and therefore, what tables you're going to need. So, for example, if it's a very complex system, then it's going to have a lot more parameters to it. You're going to have a very complex plan. But even if it's a very simple project, you still want to take a couple of minutes ahead of time, and determine what kind of data you're going to be storing. A lot of people think that they don't have a very complex solution that they're trying to build in a database, and they can skip the planning stage, but it's just as important as as it would be with something very complex.

So, first take a few minutes and look at the data. Literally sketch out what type of information you plan to manage in your database. For example, for this movie, and for the entire rest of the title, we're going to have a basic database system where we need Customers, Invoices, and Products. It's really a standard invoicing system, where Customers are ordering Products and creating invoice forms as a result. So in example like this one, we can see that we've got different types of data. So I've mentioned a couple of them already. First of all, as we're sitting down and sketching this, we realize that we're going to have to have customers stored inside of this database, so we jot that down.

We know that we're going to have Orders, or Invoices we'll call them in this case, so we jot down Invoices. And then finally we notice that we're going to have to have Products, because the Customers have got to be ordering something, so it seems to us that we can jot down Products as well in our list. So in an example like this one, we can see what types of data we're going to be storing. It's important for us to pick discrete and unique buckets of information, because after all, that's ultimately going to tell us what tables we need to define in our system. So here we see we've determined that we're going to have different groups of information in our one database: Customers, Invoices and Products.

What we've really done is created a list that tells us what tables we need to store inside of our database. Later, we'll look at how these tables are going to relate to each other, but for now, we're going to use this table list we created to start working with our new database. So by doing this exercise, we've determine that we need a Customer table, and we need an Invoice table and a Products table, because these are the discrete buckets of data that make up the database that we're trying to build.

Show transcript

This video is part of

Image for FileMaker Pro 11 Essential Training
FileMaker Pro 11 Essential Training

94 video lessons · 14873 viewers

Cris Ippolite
Author

 
Expand all | Collapse all
  1. 7m 22s
    1. Welcome
      1m 8s
    2. Understanding the FileMaker family
      2m 15s
    3. Using the FileMaker Quick Start screen
      2m 52s
    4. Using the exercise files
      1m 7s
  2. 21m 9s
    1. What is a database?
      2m 26s
    2. Flat vs. relational databases
      2m 29s
    3. How FileMaker works
      4m 48s
    4. Understanding the essential preferences
      3m 13s
    5. Touring the interface
      8m 13s
  3. 11m 44s
    1. Creating databases from templates
      2m 29s
    2. Creating new databases in the spreadsheet-like format
      5m 35s
    3. Importing tables
      3m 40s
  4. 9m 9s
    1. Determining which tables you will need
      5m 10s
    2. Creating tables in the Managing Tables window
      3m 59s
  5. 34m 47s
    1. Understanding relationship types
      6m 58s
    2. Diagramming relationships (with ER diagrams)
      8m 50s
    3. Determining which key fields you need
      5m 18s
    4. Defining primary and foreign keys
      7m 56s
    5. Creating relationships using the relationships graph and table occurrences
      5m 45s
  6. 50m 34s
    1. Deciding what fields you will need
      5m 34s
    2. Understanding field types
      7m 54s
    3. Defining fields
      9m 56s
    4. Using Auto Enter options in fields
      9m 33s
    5. Reviewing field validation options
      8m 16s
    6. Building with container fields
      9m 21s
  7. 14m 8s
    1. Creating and duplicating records
      5m 40s
    2. Editing and locking records
      4m 42s
    3. Deleting records and backing up files
      3m 46s
  8. 21m 6s
    1. Importing data
      9m 57s
    2. Importing records to refresh data
      7m 2s
    3. Exporting data
      4m 7s
  9. 18m 30s
    1. Understanding layouts
      4m 15s
    2. Using the Layout Assistant to create List views
      7m 59s
    3. Using the Layout Assistant to create labels and envelopes
      6m 16s
  10. 27m 11s
    1. Using the Layout Setup dialog box
      4m 54s
    2. Understanding layout parts
      4m 40s
    3. Understanding the new Inspector
      2m 26s
    4. Exploring the Status Area in Layout mode
      6m 46s
    5. Managing layouts and layout folders
      8m 25s
  11. 41m 9s
    1. Arranging, aligning, grouping, and locking layout objects
      11m 5s
    2. Placing and formatting objects, parts, and graphics
      4m 10s
    3. Formatting fields and applying field attributes
      8m 26s
    4. Setting field behaviors
      4m 4s
    5. Using the Tab Control feature
      9m 8s
    6. Setting tab order
      4m 16s
  12. 36m 48s
    1. Using the basic find functions
      7m 31s
    2. Reviewing new requests in the Find mode
      5m 54s
    3. Establishing search operators
      6m 43s
    4. Constraining or extending found sets
      3m 24s
    5. Finding records using date, time, or timestamp criteria
      5m 18s
    6. Using Fast Match and Quick Find
      4m 41s
    7. Working with saved finds
      3m 17s
  13. 17m 28s
    1. Sorting with one criterion
      6m 4s
    2. Sorting with related fields
      2m 18s
    3. Sorting with multiple criteria
      1m 36s
    4. Sorting using custom values
      3m 14s
    5. Sorting using buttons
      4m 16s
  14. 17m 14s
    1. Reviewing Field/Control styles
      5m 43s
    2. Creating and applying static value lists
      5m 20s
    3. Creating and applying dynamic value lists
      6m 11s
  15. 23m 52s
    1. Previewing pages and print options
      6m 20s
    2. Printing in different views
      2m 54s
    3. Sliding objects
      3m 26s
    4. Printing merge letters
      4m 53s
    5. Saving as a PDF or Excel file
      6m 19s
  16. 15m 1s
    1. Building simple reports with summary fields
      4m 36s
    2. Creating subsummary reports
      6m 51s
    3. Creating subsummary reports in Table view
      3m 34s
  17. 52m 19s
    1. Defining calculations
      2m 31s
    2. Exploring the Calculation dialog box
      5m 8s
    3. Using number functions
      12m 41s
    4. Using date and time functions
      4m 58s
    5. Using text functions
      11m 43s
    6. Using get functions
      4m 0s
    7. Using logic functions
      11m 18s
  18. 46m 56s
    1. Understanding scripts and script steps
      2m 23s
    2. Assigning script steps to buttons
      3m 54s
    3. Understanding the ScriptMaker dialog box
      8m 28s
    4. Creating multi-line scripts
      6m 44s
    5. Adding find criteria to a script
      4m 58s
    6. Understanding the If script step
      8m 36s
    7. Using script parameters
      4m 42s
    8. Reviewing the Send Mail option
      7m 11s
  19. 28m 0s
    1. Understanding script triggers
      2m 41s
    2. Using object-based triggers
      11m 58s
    3. Using layout-based triggers
      7m 51s
    4. Using file-based triggers (Open and Close scripts)
      5m 30s
  20. 56m 42s
    1. Using related fields
      7m 18s
    2. Creating portals and using portal filtering
      10m 38s
    3. Using related fields in calculations
      7m 6s
    4. Understanding multi-predicate relationships
      11m 11s
    5. Using the Go to Related Record script step
      7m 26s
    6. Creating a chart
      13m 3s
  21. 30s
    1. Goodbye
      30s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed FileMaker Pro 11 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.