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Growing and Sharing Your Family Tree
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Saving documents and linking them to individuals


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Growing and Sharing Your Family Tree

with Jeff Sengstack

Video: Saving documents and linking them to individuals

Sometimes when you click on an Ancestry link, it takes you to a document that has some information that you can merge. But you already know that information, but there's other information in the document that's not been transcribed that you want to enter manually and you also want to save the image because it's so great now that you can have all these images on your hard drive. So I am going, to show you the way to do that more directly where you just save the image and then you can transcribe it later yourself. I am going to use my mother's father, and notice that he has 8 Ancestry hints, 6 Source records and that's what I am interested in, those Source records.
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  1. 5m 52s
    1. Welcome
      1m 6s
    2. Why grow your family tree?
      1m 43s
    3. Workflow for growing and sharing a family tree
      1m 51s
    4. Using the exercise files
      1m 12s
  2. 39m 37s
    1. Installing Family Tree Maker
      1m 29s
    2. Introducing Family Tree Maker
      4m 38s
    3. Standardizing names, dates, and locations
      1m 59s
    4. Getting started with Family Tree Maker
      4m 50s
    5. Including source information
      3m 29s
    6. Adding more names: children, spouses, unrelated individuals, and parents
      6m 0s
    7. Inputting notes, facts, and media
      7m 36s
    8. Fine-tuning information
      5m 45s
    9. Viewing and printing simplified ancestor charts to identify gaps in knowledge
      3m 51s
  3. 16m 44s
    1. Going on a treasure hunt
      1m 20s
    2. Getting photos and documents onto your computer
      12m 12s
    3. Using DNA to trace your roots
      3m 12s
  4. 12m 56s
    1. Finding others who have researched your family tree
      5m 4s
    2. Importing family tree files
      5m 10s
    3. Talking to older relatives
      1m 1s
    4. Visiting ancestral locales
      1m 41s
  5. 24m 10s
    1. Leafing through Family Tree Maker's ancestry hints
      2m 44s
    2. Installing Family Tree Maker's viewer
      1m 34s
    3. Merging ancestry hint document data into your family tree
      12m 23s
    4. Saving documents and linking them to individuals
      7m 29s
  6. 24m 53s
    1. How the internet can help you
      3m 53s
    2. Drawing up an internet research strategy
      5m 28s
    3. Tips, tricks, and techniques for searching Ancestry.com
      7m 43s
    4. Reviewing the major internet genealogy sites
      7m 49s
  7. 48m 18s
    1. Associating place names with people and events
      8m 55s
    2. Adding, viewing, and linking images and media to people
      9m 41s
    3. Customizing and printing charts
      9m 34s
    4. Backing up, restoring, and exporting files
      5m 46s
    5. Setting the home person
      57s
    6. Finding relationships
      1m 19s
    7. Sorting children
      1m 1s
    8. Replacing terms
      1m 11s
    9. Making facts private
      2m 35s
    10. Moving data items
      1m 42s
    11. Reviewing data
      2m 7s
    12. Merging two trees
      3m 30s
  8. 7m 49s
    1. Creating family history audio recordings, videos, slideshows, and DVDs
      3m 43s
    2. Collaborating and sharing online
      4m 6s
  9. 2m 17s
    1. Goodbye
      2m 17s

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Growing and Sharing Your Family Tree
3h 2m Appropriate for all Nov 03, 2009

Viewers: in countries Watching now:

Growing and Sharing Your Family Tree shows how rewarding and informative building a family history can be. Genealogy instructor Jeff Sengstack teaches how to find lost ancestors, connect with living relatives, and collaborate with others to grow a family tree. He explains how to use the Family Tree Maker application along with Ancestry.com and other internet sites to track down census data, immigration records, and other important documents, and then organize family tree data. Jeff also presents tips on how to scan old photos, create video slideshows, and build family web sites. Exercise files accompany this course.

Download Jeff's free genealogy tips from the Exercise Files tab.

Topics include:
  • Learning multiple methods for tracking down ancestors
  • Exploring the Ancestry.com database
  • Working with Family Tree Maker and its ancestry hints
  • Using DNA evidence to trace a family branch
  • Conducting live interviews with family members
  • Importing and scanning photos and documents for use in a family tree
  • Using Family Tree Maker's advanced tools to link images, documents, and places to individuals
Subject:
Business
Software:
Family Tree Maker
Author:
Jeff Sengstack

Saving documents and linking them to individuals

Sometimes when you click on an Ancestry link, it takes you to a document that has some information that you can merge. But you already know that information, but there's other information in the document that's not been transcribed that you want to enter manually and you also want to save the image because it's so great now that you can have all these images on your hard drive. So I am going, to show you the way to do that more directly where you just save the image and then you can transcribe it later yourself. I am going to use my mother's father, and notice that he has 8 Ancestry hints, 6 Source records and that's what I am interested in, those Source records.

And I see that he has World War II Draft Registration and World War I. He would have been way too old probably to be enlisting in World War II. But we'll take a look at both for a second. I will look at the World War II first just to show you the difference. That's how the World War II one looks. I learned that he worked for the U.S. Navy, which I didn't know before doing this. We go back now and I go to the World War I. This was on a microfilm that had perhaps a little different resolution. So if I started zooming in a bit, you will notice that it's just a little fuzzy, but that's not unusual for a lot of these microfilm records. They are not necessarily going to be super-sharp all the time.

It depends on how the reader was working in and how well they were making images that particular day. But this is good enough for us, because we can zoom in on it later and transcribe material for ourselves. And what's great about this versus the World War II is it talks about how he looked, medium build, medium height, gray eyes, dark brown hair and things like that. It also has a signature, which appears on the World War II one as well. Now here, looking at the Merge information, this stuff I know already. I don't need to actually merge this information and so all I want is to get a copy of this image, this is actually just a image file that I want to get on my hard drive.

And the way I do that is I click Save, and I get these three options. The first one I am attaching this record to someone in a tree that I have already uploaded to ancestry.com. So I don't really want to do that now. The Shoebox is this little sort of temporary holding place inside ancestry.com whether I have a tree there or not. It keeps a little list of all the things that I am interested in, and then I can go back to if I want to in my ancestry.com account. And then finally, there's the Save to your computer, which is what I want. I want to physically transfer this thing from ancestry.com's repository, its computers, to my computer where it's saved on my hard drive.

And what I like about this is that it lets me select the name for this file and where I want to want to put it, so I can match the organization that I like to have for image files that I bring to my computer, rather than taking the automatic location that Family Tree Maker uses and the automatic naming convention with all those numbers that Family Tree Maker uses. So now I click OK and it puts up this little dialog box they call it, where I can say where do I want to put this and I already have Draft Registrations under my Sample Media selected. So that's exactly where I want to put it. If I were let's say putting it under other images or photos, I could select that.

But I am just clicking the Draft Registration. And I would do the standard routine that I do except put the last name first. BROWNE Jacob - WWI draft registration. And now I'll click Save and that adds that image to my hard drive. But it doesn't add up to Family Tree Maker. It just drops it on my hard drive. And I am going to talk about, how you can add media to Family Tree Maker and how you can link to media and link that to individuals inside your tree in other tutorials.

But I do want to give you just a quick look at that process now, so I don't want to hold you up too, long when you want to add something at this particular point. So I am going to go to Jacob right there, because he is the guy I am interested in. And when you go to the person inside the People view, in the Family tab, there's a little option here for adding new media. Normally, you see this view, the detailed view, the fact view. But this little book allows you to add media to somebody. So I am going to click on that link, and it says New, and it says, oh! Right there is the thing you just did.

So as long as you just did it, let's go take a look out there. Is that one you just added? So that's the one I want to link to Jacob. Now this thing is sitting on my hard drive. It's not inside Family Tree Maker, but I am going to link to that file on my hard drive by clicking on Open. You think it would say link, but it says Open. Now it says Link to this file where it is without copying it? That's fine with me. I don't want to move it. I don't want to change it. I don't want to copy it. I just want to link to it. I am calling this a Draft Registration record and oh, my goodness, there isn't a Draft Registration record option here under Category. So I go Edit.

I am going to go New category, Add, called Draft Registration, there you go. And it's going to click that automatically and I am going to say OK. And then we will click OK. And now this image has not been dragged into Family Tree Maker in any fashion. But a link inside Family Tree Maker now goes to that file on my hard drive. And when I click on Jacob again and click on this media, that will show up. I want to just go through this process one more time for a census record.

Because census records are a little bit different, because there's so many people involved in them. So we go back to Jacob's links here and go back to the 1900 census. Click on that. Take a look at this and notice that if I scroll down here, there is Brown with his dad's spelling without the E. But there is the census record and there are 1, 2, 3, 4 people listed there. Now only this little bit of information is something that I can merge at this point and so I am not really interested in this because I know this already.

So I am going to save it. But notice this interface is a little different. It has this kind of green bar. This is a new interface that's being used for some images inside Family Tree Maker, inside ancestry.com. So the only difference is that the Save button might throw you off. It's just a different spot and a little dialog box here looks different because it's green. But it's the same three options, saving it to someone on your tree online, saving it to that little shoebox in ancestry.com, or saving the image. So I am going to click that again, I click Continue. It's going to be the same routine as before. This time I don't want Draft Registrations. I want Census and I am going to give it the usual name, which is BROWN.

In this case, so it's no E at the end because it's George, dad, Annie, his wife. And I don't usually put down children at this point, because I don't want to get the names too cluttered. And then I put down 1910 NJ Census. I usually put little dashes, hyphens between these things and let me just do that to make it clear. And now I am going to save that as a JPEG file, by the way. That's a kind of image file type which is standard for almost any kind of online work. And I click Save.

And now that image has been added to that folder. Now if I go back to Media, it's not there. This is a draft that we did a second ago. It's not going to be there. When I go back to People, and show you about linking again. I am going to go to George because he is the top guy in this particular image. I am going to click a New media for him and there's the one we just added, because that's the one we just worked on. So it automatically goes to where you just worked, which is nice. That's the one we want to add. Click Open. I am going to have this via Census, so that one is a category that's already available. Link to where the file is without copying it, that's good.

Click OK and now I have added this, the George and if I want to add it to other people who are also listed in the census, I can follow the same routine. I got this guy, go to Annie, Census, and I can add it also for the two children. So that's the way you can manually bring images in that you access through Ancestry hints.

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