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Making facts private

From: Growing and Sharing Your Family Tree

Video: Making facts private

Frequently as you make your family tree you'll probably add facts that really are personal and should be kept private just to you or maybe close family members and so when you export your family tree for other people to work on, you want to make sure that those personal private facts are not exported. So you can make facts private, and there are three basic ways to do that. We will start by looking in the Person view. So we can select a fact. This particular fellow, this great- grandfather of mine, worked for 20th Century Fox and perhaps we don't want to make that public.

Making facts private

Frequently as you make your family tree you'll probably add facts that really are personal and should be kept private just to you or maybe close family members and so when you export your family tree for other people to work on, you want to make sure that those personal private facts are not exported. So you can make facts private, and there are three basic ways to do that. We will start by looking in the Person view. So we can select a fact. This particular fellow, this great- grandfather of mine, worked for 20th Century Fox and perhaps we don't want to make that public.

Well, obviously I have been making it public throughout this entire tutorial series. But in this particular case, we decide that should be private. So we are going to click on that guy, go to Options, and say Mark as Private. Now it will put a little lock next to it. So this means now that when we export this tree with this person in it, there'll be an option that says Include private facts with a check box. We will uncheck that box, so that all private facts will not be included. Now, you can make a note private. Here's a little note that I have written that is obviously personal and private.

So we're going to make this private by clicking on this little lock, the same icon you see up there. We have clicked on here. Now, this particular note is now private. You can tell this private, because this lock has a little yellow box around it now. So that when we come back here, it will be private. If I go to somebody else that might have notes, I will say I'll go back to someone like John here for example, and actually let's go to his father and there's a note there. Notice that there is no little yellow box around this except I am hovering over. So that's not private. So that's how you make a note private. Now, there's one another way to make things private.

You can make lots of facts private all at once. So let's go to Edit > Manage Facts. So we're going to manage a whole pile of facts at once. I am going to click on that. Let's say we want to have the arrival of all the individuals in our tree private. So I click on Arrival, I go to Data Options, and I am going to get this message. Before you start changing a lot of stuff at once, maybe you want to back things up. Well, in this particular case, we won't do that because this is just an example, so we will say no. It shows everybody who has an Arrival Fact associated with them, and we can check our own, check individuals.

We don't need to include everyone. We don't have to make every arrival private. But we are going to make all three of these private. I am going to show you how to do that. So they are all selected now and I can go down here and check this box that says Mark the selected facts as. When I click on that, it gives me the option to choose Private. Now if I click OK, all three of those things will be private and I will go back and close and you can see. Look at the arrivals there were marked as Private right away. So that's how you can make facts private in Family Tree Maker.

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This video is part of

Image for Growing and Sharing Your Family Tree
Growing and Sharing Your Family Tree

43 video lessons · 6640 viewers

Jeff Sengstack
Author

 
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  1. 5m 52s
    1. Welcome
      1m 6s
    2. Why grow your family tree?
      1m 43s
    3. Workflow for growing and sharing a family tree
      1m 51s
    4. Using the exercise files
      1m 12s
  2. 39m 37s
    1. Installing Family Tree Maker
      1m 29s
    2. Introducing Family Tree Maker
      4m 38s
    3. Standardizing names, dates, and locations
      1m 59s
    4. Getting started with Family Tree Maker
      4m 50s
    5. Including source information
      3m 29s
    6. Adding more names: children, spouses, unrelated individuals, and parents
      6m 0s
    7. Inputting notes, facts, and media
      7m 36s
    8. Fine-tuning information
      5m 45s
    9. Viewing and printing simplified ancestor charts to identify gaps in knowledge
      3m 51s
  3. 16m 44s
    1. Going on a treasure hunt
      1m 20s
    2. Getting photos and documents onto your computer
      12m 12s
    3. Using DNA to trace your roots
      3m 12s
  4. 12m 56s
    1. Finding others who have researched your family tree
      5m 4s
    2. Importing family tree files
      5m 10s
    3. Talking to older relatives
      1m 1s
    4. Visiting ancestral locales
      1m 41s
  5. 24m 10s
    1. Leafing through Family Tree Maker's ancestry hints
      2m 44s
    2. Installing Family Tree Maker's viewer
      1m 34s
    3. Merging ancestry hint document data into your family tree
      12m 23s
    4. Saving documents and linking them to individuals
      7m 29s
  6. 24m 53s
    1. How the internet can help you
      3m 53s
    2. Drawing up an internet research strategy
      5m 28s
    3. Tips, tricks, and techniques for searching Ancestry.com
      7m 43s
    4. Reviewing the major internet genealogy sites
      7m 49s
  7. 48m 18s
    1. Associating place names with people and events
      8m 55s
    2. Adding, viewing, and linking images and media to people
      9m 41s
    3. Customizing and printing charts
      9m 34s
    4. Backing up, restoring, and exporting files
      5m 46s
    5. Setting the home person
      57s
    6. Finding relationships
      1m 19s
    7. Sorting children
      1m 1s
    8. Replacing terms
      1m 11s
    9. Making facts private
      2m 35s
    10. Moving data items
      1m 42s
    11. Reviewing data
      2m 7s
    12. Merging two trees
      3m 30s
  8. 7m 49s
    1. Creating family history audio recordings, videos, slideshows, and DVDs
      3m 43s
    2. Collaborating and sharing online
      4m 6s
  9. 2m 17s
    1. Goodbye
      2m 17s

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