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Inputting notes, facts, and media

From: Growing and Sharing Your Family Tree

Video: Inputting notes, facts, and media

You can add facts to your family tree inside Family Tree Maker at any time. You do it in one or two places, inside the Family view in the People workspace or the Person view, and we'll start with the Family view. On the right-hand side, there are three fact fields, Birth, Death, and Marriage. So we'll start with the death of my grandfather. We'll put down the date for that, which is October 11th, 1970. When I press Return, Family Tree Maker will rearrange things in the proper order. It will be 11 Oct, with the capital O. Now I want to source this. I'm going to click on the source citation, so new source citation.

Inputting notes, facts, and media

You can add facts to your family tree inside Family Tree Maker at any time. You do it in one or two places, inside the Family view in the People workspace or the Person view, and we'll start with the Family view. On the right-hand side, there are three fact fields, Birth, Death, and Marriage. So we'll start with the death of my grandfather. We'll put down the date for that, which is October 11th, 1970. When I press Return, Family Tree Maker will rearrange things in the proper order. It will be 11 Oct, with the capital O. Now I want to source this. I'm going to click on the source citation, so new source citation.

I'll do a new one. I'm going to add it. What sources do I have? Well, I don't have death records yet, so I'll just type it in. Death Records. Press OK and we'll say well, this is a new one. Isn't it? So should we edit it? Yeah, let's edit it. Let's add a new repository, so it's going to be my records again, as it always has been. Now I'm going to give it a little citation for this one. I'll say Death certificate. So that's the specific information about the death records that I have inside my files. I want to add information about, let's say, the marriage between Johann and Katherine. I can click on Johann or Katherine.

That shared information will be always available here on either one of their views. So we'll go to Katherine and talk about the marriage date for Katherine and Johann. That was November 13th, 1890. Press Enter again. It will arrange it in the proper order. Now I have a place for that and it was Brooklyn. When I start typing, the fast fields pops in and says oh, you've typed B before and you always wanted Brooklyn when you type the letter B, so we're going to ask you if you want to do that again. That makes it so easy. I just select it, press Enter, and we're set. Now I'm going to source this one as well. Click on that.

This is another new source citation. I have one of these guys already in there. I've no marriage records yet, so I'll type in Marriage Records. I'll just click New. I'll say my repository is my records again. Click OK. The citation for this will be a typewritten letter from the church. That should be sufficient to let people track it down inside my records. Now we've done that. Now, you can have more fact fields here in this particular view, the Family view of the People workspace by just going down and clicking on Customize View.

You don't have to be limiting yourself just to those three. So I want to add, I like Immigration. I'd like to see Immigration every time I go and look at somebody. I want to see when they're immigrated. So I'm going to add that by clicking Immigration and clicking this little right arrow. That adds it to the list of three plus the shared fact. I click OK. Now Immigration shows up with a date and a place. So I'll say I know that for Johann, he immigrated in 1880, and I know that he immigrated to New York. Let's just get that down. So I'll put New York. Now New York is not typing in a fast field just yet, because I haven't typed this in before.

But now, once I get to a certain point, it says oh! This is where you want to go? New York, Kings, he did immigrate to New York, Kings County, so I'll do that. It wasn't necessarily Brooklyn, so I'll just say New York, Kings County. Now I want to source that, so I'll click on the source citation. I'll say the Source title -- well, I don't have any immigration stuff yet. But I know I got this from a census record, so Census Records and I'll click on OK. It will say this is new one, isn't it? So I've got to say where it's located, what repository it is. I can say None, but since it's in my repository, I'll say yes. OK.

Now I'll give it some specifics. I'm going to say this was the 1900 census. You may wonder why this didn't show up in the 1890 census. That's because the census in 1890 burned. So there are only a few census records left from 1890, so your census records start at 1880 and then skip 1890, and then start showing up at 1900 again. So I'll click OK. Now wait a minute. I'm realizing this wasn't really 1890. It was 1880. So let me go back and edit it, just by clicking in there and changing it. It's easy enough to edit a fact if you've made a mistake. Now we're set there.

I could have more facts displayed here, but really, we'd prefer having just a few here. I don't want to clutter the space up. I do want to add more facts though. So the best place to do that is over here under the Person view. You take a particular individual and click on Person. That person's information will show up over here. But instead of looking at Johann, I want to look at his son John, so I'll click on John and he shows up now inside this Person view. Now I want to add his occupation. We don't see his occupation field here. You've got to go find it, because if every single fact field that existed inside Family Tree Maker was listed here, it would just clutter the screen.

So you click this little plus sign here, and you go look for Occupation for all the facts. Scroll it down here to Occupation, click on that and click OK. That adds this little field over here, Occupation, and I can put down that John was an Accountant. But I want to say where he was an accountant and I want to say when he was an accountant, and I really have no place to do that. But in all fact fields, you can have more than one line. The way you get there is by going Options, Fact Properties. Here you can say oh, not just description only, not just date and place, but date, place and description.

Now you have three lines for that particular fact. I know that he was an accountant in 1930. I know that he was an accountant in New York City. That wasn't in Kings though. He was in Manhattan. So this is New York, New York, like that. I know I can source that, because he was inside an accounting manual. So I'll go down here to New > Add Source Citation. This is going to be Jeff's Records, but I'm going to say Books.

It's going to be a new one again. I'll say that the repository is me, my repository, and I'll say that this was the Accounting company book. Now if you want to add a fact and it's not available inside that list of facts, you can create your own fact. I'm going through here and I'm noticing there is no fact available here for hobbies. So, I'm like, say I want to add a new fact. I click New, say Hobbies or Hobby and we'll just call it an individual fact.

Okay, click OK. I know that my granddad's hobby was golf for sure, but I see that this top field is a date and this bottom field is a place. So I want to be able to say what his hobby was. It doesn't give me the option to do that, because we have date and the place but not the actual description. So I'll go back up your Options > Properties. I'm going to say all three, okay, and now we can say Golf. I won't source that, because that's something I know and everybody knows that my granddad loved golf. Also, in the Person view, you can add notes about that person.

If you go down here, you can type anything you want, any kind of text that you want. You can copy and paste text from all of the sources in here, and just say something like Granddad was an avid golfer who won many tournaments. The source for that is Jeff, so I just know that from my personal knowledge. If I want to, let's say, investigate something about granddad a little bit more, I can click on Tasks, and write myself a note to say "you need to do the following things." I click on New and it says what do you want to do, what kind of tasks do you want? I say I want to look at the 1930 census or his occupation, in case it changed. I click OK.

That adds a task about that particular person in his Person view. If I go back to the Plan view, it adds it down here too, reminding me these are tasks that you want to do, because it's really easy to get lost inside the whole family tree research. You can sort of go off on tangents, so sometimes you need to remind yourself, oh, yeah, this is the thing I need to research the next time I go look at this. So this is the basic way that you can add facts to somebody inside the Family view or the Person view.

Show transcript

This video is part of

Image for Growing and Sharing Your Family Tree
Growing and Sharing Your Family Tree

43 video lessons · 6643 viewers

Jeff Sengstack
Author

 
Expand all | Collapse all
  1. 5m 52s
    1. Welcome
      1m 6s
    2. Why grow your family tree?
      1m 43s
    3. Workflow for growing and sharing a family tree
      1m 51s
    4. Using the exercise files
      1m 12s
  2. 39m 37s
    1. Installing Family Tree Maker
      1m 29s
    2. Introducing Family Tree Maker
      4m 38s
    3. Standardizing names, dates, and locations
      1m 59s
    4. Getting started with Family Tree Maker
      4m 50s
    5. Including source information
      3m 29s
    6. Adding more names: children, spouses, unrelated individuals, and parents
      6m 0s
    7. Inputting notes, facts, and media
      7m 36s
    8. Fine-tuning information
      5m 45s
    9. Viewing and printing simplified ancestor charts to identify gaps in knowledge
      3m 51s
  3. 16m 44s
    1. Going on a treasure hunt
      1m 20s
    2. Getting photos and documents onto your computer
      12m 12s
    3. Using DNA to trace your roots
      3m 12s
  4. 12m 56s
    1. Finding others who have researched your family tree
      5m 4s
    2. Importing family tree files
      5m 10s
    3. Talking to older relatives
      1m 1s
    4. Visiting ancestral locales
      1m 41s
  5. 24m 10s
    1. Leafing through Family Tree Maker's ancestry hints
      2m 44s
    2. Installing Family Tree Maker's viewer
      1m 34s
    3. Merging ancestry hint document data into your family tree
      12m 23s
    4. Saving documents and linking them to individuals
      7m 29s
  6. 24m 53s
    1. How the internet can help you
      3m 53s
    2. Drawing up an internet research strategy
      5m 28s
    3. Tips, tricks, and techniques for searching Ancestry.com
      7m 43s
    4. Reviewing the major internet genealogy sites
      7m 49s
  7. 48m 18s
    1. Associating place names with people and events
      8m 55s
    2. Adding, viewing, and linking images and media to people
      9m 41s
    3. Customizing and printing charts
      9m 34s
    4. Backing up, restoring, and exporting files
      5m 46s
    5. Setting the home person
      57s
    6. Finding relationships
      1m 19s
    7. Sorting children
      1m 1s
    8. Replacing terms
      1m 11s
    9. Making facts private
      2m 35s
    10. Moving data items
      1m 42s
    11. Reviewing data
      2m 7s
    12. Merging two trees
      3m 30s
  8. 7m 49s
    1. Creating family history audio recordings, videos, slideshows, and DVDs
      3m 43s
    2. Collaborating and sharing online
      4m 6s
  9. 2m 17s
    1. Goodbye
      2m 17s

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