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Adding media like pictures and documents to Family Tree Maker and then being able to link that media to individuals and sources is a great strength of Family Tree Maker. I have alluded to this process in some other tutorial videos. I want to do that in more detail this time. We are going to go to the Media Workspace, and it's purposely blank. No media have been added to this particular Family Tree Maker file. I want to start by adding a bunch of media all at once. So when you are in the Media workspace, you can go right to the word Add and it says Add New Media or Scan. Well this time we are just adding existing files that are already on my hard drive, so we'll do Add New Media.
I click that and that opens up this little dialog box asking us to locate whatever media we want to add. In this case I will open directly to my Photos, which is what I wanted to do. Now I want to add just portraits this time, just individuals. I am going to add group photos later. So I am going to start by clicking out one person. To select individual files in a window like this, you can Ctrl-click on individuals. So, you select one, and then hit on the Ctrl key and click on another. That selects two now, I Ctrl- click on this one, and this one. I am clicking just on individual portraits. I've clicked on all the separate individual portraits inside this particular folder, I am going to click Open, and it says okay what do you want to do with those guys.
I want link to these files where they are without copying them. That's my favorite way of doing it, because that's why I setup my folders and my images that way in the first place, with kind of categories as well. I have got Photos down here. I can select Photos. I could create a new category called the portraits. We do that instead. I'll go Edit > Add. I am going to say Portrait photos, portrait photos instead, and it's going to link to that instead of just photos. So, I'll have Portrait photos this time and I'll say OK. Here we go.
There are those six individual photos. They are not linked to anybody, but they are now at least linked within Family Tree Maker to their source on my hard drive. But now I want to link them to individuals. So here is Katherine Damke. I just can select her. Over here under her face, under her name, it says Links. I just click on this. It says, who do you want to link it to? New to Person, and I am going to go to Katherine Damke, there she is and say OK. It says link to this person only or to a fact? I want to link just to this person.
And now linked to her sets that if I go to her view inside the People page, and where is she? There she is. If I click on Media, there is her picture showing up as a linked piece of media to her. Let's go back to the Media page. I can do that to each individual here one at a time. I can click on it. Go to New > Link to Person. Go to David Kells and say OK. And it's linked to that person one at a time. I want to although move on from this. Now you get the sense of how can link one individual to an image or an image to an individual.
I am going to go back and get some more images now. So I am going to Add > Add New Media. Now I want to get all the group shots. I am going to click on this one, Ctrl- click now on this one, Ctrl-click on that, and these two together and those two. I will Ctrl-click on all those guys, click Open. Now it says what category do you want to put these in? I want to put them in Group Photos. Now Group Photos is a category I made. It doesn't come with Family Tree Maker automatically. That's why I made that using the same procedure I used before for the portraits. Click OK and it's going to load all those guys up inside the group portrait category.
Now notice it switched to this category automatically away from the Portrait photos category. We list all the categories over here by Media category. The default view over here is All media, but you can also view it by category. Group Photos, Portrait photos. Now the group photos, it's a little bit different process. It's kind of a bit of manual labor. I wish we could select all four people at once and link all four all four people at the same time, but I can't do that in this particular case. So I am going to click on this one. I want to add links to this photo. So I need to do it one at a time. So I go to New > Link To Person.
I want to get it out of the way, so I can see the names. It's Herbert Kells. I don't have Herbert in my tree, but I do have Helen. That's the one person that I do have. So I am going to click on her. Ooh! I do have David Kells. Hang on a sec and let's go David. David is over there. So those are the two people that are in this tree that we are using for this particular example for a lynda.com tutorial. Now I want to put some information about these photos. So if I switch away from the Links view and back to the Facts view, it's nice to have a little extra bit of information about photos.
If I type in a caption here, the captain will replace what you see here. I have very carefully created this file name so that it would sort of show up as a caption, but if I just change the caption to something like Jeff's photo and I click Enter now, it's going to change that image, change that caption there. The real filename stays down here, but it just changed the caption. So I named my filenames on purpose, so that I can view them here as captions, but you can change this view to something else by typing in a caption. I can put in a date that the photo was taken.
It could be an estimated date. Sometimes I put that into the caption name as well, but we could say something like "this is 1910," if that's what it is. It just in there. It doesn't show up here in the caption. It's in the Group Photos category, and I can put in more things here. Like this photo was taken by such and so, on this particular studio, on this particular date, all those kinds of information about that photo. This is some kind of detail that you can add as well. You can also add notes about it, which is very similar to what you just added in terms of the description. Let me move on to get another type of image. Instead of a photo, I am going to make a document. Or go get a document.
Go to Add New Media, over here to Sample Media, Census, Open. I can pick, let's say, the 1920 census that the great-grandparents and grandparents were in, click Open. This is definitely a census, so I'll click that. It will be put in the Census category and the category will be opened, if I have Media category selected here. There it is. Now I can put a caption here, but I have already got that caption. The thing is if I am going to link this to somebody, it's a same process as before as if this were a portrait. I can go ahead and click Links, and I can link to the individuals inside this particular census. Several people are in there.
It would take me a while to link to all of them. But I know, for instance, that John Frederick is in there, my granddad. I can link to him and if I go to him again, under Person, John Frederick, that's going to show that particular census that I can always view later. Let me go back to the Media view, and I'll show you one more thing. I want to talk about adding someone's portrait to their name that appears. Instead of that silhouette, I want to put the portrait there. Let me go back to the Media view and look at the Portrait photos and there's Katherine. So I want to put Katherine's photo, that particular photo, in with her particular listing on the People page.
I go back to the People page, go to Katherine. I right-click on the silhouette and say Link to an Existing Picture and then I go to Media category, Portrait photos, and there she is. Now I linked to her and then she will show up here as a thumbnail and every time you go view her-- and I'm going to make her down here in the front, and you'll see that she shows up here as well.
Really cool little thing when you have your whole tree filled of little portraits here when you are done. Now let me go back to the Media source again. If I want to take a picture from a group photo, that's a little bit of a bigger issue. Let's say I want to take Johann out of this particular picture. There's Katherine there, but I want to get Johann out of this picture. I can't zoom in on it here inside Family Tree Maker. I need to duplicate that and crop that in some other program. I'll just give you a sense of how to do that here. From with inside Family Tree Maker, I'll go to Add New Media and that opens up this dialog box again.
I go to Photos, take this one. I am going to right-click on it inside this folder, right-click and say Copy. I am going to right-click here in empty space and say Paste. I am going to rename it. I am going to name just Johann Sengstack. Remember, you click inside here and you can edit inside once you clicked twice slowly. So now I have created a copy with a different name. Now I am going to open that inside Family Tree Maker, there it is. It's going to be a portrait sooner or later, so I am going to put it down here in Portraits, there it is.
Now it's not a portrait yet but I am going to select it inside this little detail view and I am going to on the click on it down here. When you click on this name inside Family Tree Maker, and not the image up here, if I double-click it here, it just shows it in the viewer inside Family Tree Maker. I go back to Collection. If I click on the name, it opens up in whatever kind of image editing software you have installed on your computer. And this is the basic image editor for Windows Vista. You can do what's called fixing it. So I'll go Fix > Crop Picture, and that puts this little bounding box around it, and I can crop it down our friend Johann here, my great-grandfather.
And say Apply and close it. When I go back to Family Tree Maker, lo and behold there it is. It's been edited and shows up in Family Tree Maker in this edited format. So now I am going to go back to Johann here, there is Johann. I am going to right-click on his portrait, I am going to Link to an Existing Picture, go to the Portraits, there he is, and I can portrait for him as well so that he shows up as Katherine in this particular view inside the Pedigree view inside the People workspace. So that's a basic way that you can add media, multiple kinds of media, put them in to categories, and then link to individuals.
If there is a group photo, you have to link to individuals one at a time, or it's a census record, same thing. And then you can take an existing photo, copy it, rename it, and turn that into a portrait that you can use, let's say, for a thumbnail here with individuals inside your pedigree view, or inside the People workspace.
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