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Excel 2003 Essential Training
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Working with pictures


From:

Excel 2003 Essential Training

with Mark Swift

Video: Working with pictures

Microsoft Excel's ability to handle graphics, and develop its own graphics, and there's some pretty neat drawing tools. If you go up to the Insert menu, choose Picture and the first thing we're going look at is the AutoShapes. Choose AutoShapes. We have our little AutoShapes toolbar, just one of the many, many extra toolbars that are hidden in there, and again as a reminder, to bring up various toolbars you simply right- click in an empty area of your toolbox or menu bar, and you'll see a complete list of the toolbars that you can open up.
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  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

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Excel 2003 Essential Training
4h 9m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Mark Swift

Working with pictures

Microsoft Excel's ability to handle graphics, and develop its own graphics, and there's some pretty neat drawing tools. If you go up to the Insert menu, choose Picture and the first thing we're going look at is the AutoShapes. Choose AutoShapes. We have our little AutoShapes toolbar, just one of the many, many extra toolbars that are hidden in there, and again as a reminder, to bring up various toolbars you simply right- click in an empty area of your toolbox or menu bar, and you'll see a complete list of the toolbars that you can open up.

Right now we have our AutoShapes toolbar here and the Drawing toolbar down here. Let's open up one of the AutoShapes libraries and see what we've got. Oh, let's choose the sun, and I'll click and drag a sun shape over here. With every shape that you create, you have some basic tools that are familiar to any picture or shape drawing. For example, you have your control handles, which allow you to size your shape. The handles on the sides and the top and bottom allow you to squish or stretch your image. The handles on the corner allow you to shrink or grow your image. This green handle above allows you to rotate your image, and the yellow handle in the middle allows you to automatically apply some kind of a transformation. Because we're working with AutoShapes, the yellow handle will have a very specific application to this shape. I'm sure that not every AutoShape has a yellow handle, but those that do will allow you to manipulate the shapes in very specific ways. Once we've selected an AutoShape from our AutoShape menu, you can use the Draw toolbar down below to enhance that shape with color, here's your fill colors. You can see that if we open that up, we have a number of Fill Colors that we can use. Or we can use the More Fill Colors option to gain even more standard fill colors, as you see here, or go to the Custom Colors and you can simply select from your RGB palette, all 16.7 million. Let's choose a sunnier color here. Aside from the tons of colors that we have at our disposal, we also have some fill effects. If you go into that dialog box, you're going to see Gradient Fill effects, they're called Variants here, as well as presets for Transparency. Let's apply a two color gradient starting from yellow and going to a richer yellow and we'll work from 50% roughly to 100% transparent. And as you can see, the color is hardly visible here. Let's back in there and get rid of some of that transparency.

There we go, from 50% to 100%, and that really accentuates the difference in our colors. You can also affect the outline color here. Let's make the outline color an orange. Here's our preset for the line thickness, or line style, as well as broken lines, dashed line style, and we can apply in arrowheads to our single lines. Of course we don't have any of those yet. One of the coolest things that you can do to your own shapes is to either add shadows. Here in your Shadow Style you have several shadow presets. Let's try that one. See, it's hovering down below the sun. Or you can add a 3-D style. Let's try that one on for size. Unfortunately you can't have a shadow and a 3-D effect both applied at the same time, but either one should enhance your graphic enough to affect your worksheet. There are a few basic drawing tools down below. We have our lines and arrows, rectangles and ellipses. Let's create a rectangle here.

And there again, we start with a blank slate which we can add color to and we also have some basic options here under the Draw menu, which allow us to affect the order of our objects. Since I have the rectangle selected, I could send that to the back. And we can look at Rotating with specific values, Nudging our objects up and down, you can use the arrow keys for that, and the Align and Distribute tools will allow you to lineup objects if you have more than one selected. One more thing that's sure to enhance any spreadsheet is WordArt.

Here if I use my Insert WordArt button on the Draw toolbar, I can select from the various presets. I think this one is very attractive. Let's enter some text of our own here. You can effect the font and the size now, bold and italic, or you can get back to these settings later, so let's just say OK and see what we have. Very attractive. This WordArt has its own toolbar, as you'll see that's popped up, where we can go through various effects. For instance we can format our WordArt, we can get to a very detailed dialog box looking at color and transparency, size, other properties that are associated with creating a button, and web attributes in case we're publishing this spreadsheet out to the web. We also have WordArt shape, where we can go back and look at the container that this text has been fit into, change that. And we have some other effects.

We can put uniform characters onto our text, or we can have our text be vertical and we can control the character spacing. Let's bring our text back to horizontal and character spacing, right now it's normal, which is at 100%. We can tighten that up and squish it together or we can make it very loose and have it be separated. Or we can go down to Custom and control the percentage. This is very similar to kerning. A lot of very powerful tools that you have for working with text right inside your spreadsheet, and you don't even have to leave Excel.

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