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The structure of a worksheet or workbook

From: Excel 2013 Essential Training

Video: The structure of a worksheet or workbook

In Excel the term "workbook" and the term "file" mean the same thing. We are currently looking at a workbook called "01-Getting Started" and you see that name at the top of the screen. If you're working with a brand-new workbook, you'll see a name like Book 1 or Book 2 perhaps, at the top of the screen. We use those terms workbook and file interchangeably, as we work with Excel. Every workbook is comprised of at least one worksheet. At the bottom of the screen, we see a sheet tab, maybe one, two, three, perhaps many.

The structure of a worksheet or workbook

In Excel the term "workbook" and the term "file" mean the same thing. We are currently looking at a workbook called "01-Getting Started" and you see that name at the top of the screen. If you're working with a brand-new workbook, you'll see a name like Book 1 or Book 2 perhaps, at the top of the screen. We use those terms workbook and file interchangeably, as we work with Excel. Every workbook is comprised of at least one worksheet. At the bottom of the screen, we see a sheet tab, maybe one, two, three, perhaps many.

You can add sheets, you can delete sheets, you can change their name, you can move them left and right. Every worksheet has the same general characteristics. For example, as I use the mouse here to click on the sheet called, 2013 HOME products revenue, we see column letters across the top, row numbers down the left-hand side. A worksheet is comprised of columns and rows, and we never want to use the two terms interchangeably. Rows are horizontal, columns are vertical.

If you use the mouse to click on a cell, you've selected the cell, you'll hear that term used from time to time. Let's select a cell. This is in column G, row 1, therefore it's called "cell G1". As you work with Excel, you do frequently need to refer to a cell by its location, that address as it sometimes is called, that's cell G7. Just above the column letters over on the left-hand side, you'll see an indicator as to what the current address is.

Sometimes, you'll hold down the left mouse button and highlight more than one cell. Still, within that highlighted selection, the cell that you begin to do the dragging with is referred to as the active cell, and you see its address, once again in the upper left-hand corner. Now, if I go to a different worksheet, typically, we do this with the mouse. We can click another worksheet name at the bottom, this is for existing files where you already have data, we go to a different worksheet-- this one has a chart in it. There's another worksheet down there called Profits. Let's click on this.

Now, every one of these worksheets does have the same number of columns. In this worksheet here, the active cell is at K1, if I start pushing the right arrow keys-- and possibly we could do this by scrolling as well-- after coming to the letter Z, the lettering scheme begins all over again with AA, AB, AC, and so on. This continues for over 16,000 columns. If you happen to press Ctrl+Right Arrow by the way, this will take you to the very last column XFD, and that's over 16,000 columns.

Getting back to the upper left-hand corner of any worksheet, Ctrl+Home, nearly, always this means go to cell A1. In some case, there is an exception to that with frozen titles. As we move down the screen, pressing the Down Arrow, we see the row numbers on the left-hand side, and eventually, if we kept doing this, and it would take a long, long time, we will reach the very bottom. I'm going to press Ctrl+Down Arrow here, and we're now well over a million rows. That number by the way is a power of two, the underlying math here is all binary, we don't worry about that too much.

Ctrl+Home will take us back to the upper left-hand corner. Every worksheet has the same number of columns and rows. At different times, as you will see, we can easily adjust the width of the columns and the height of the rows as necessary. So in Excel workbook comprised of one or more sheets, you can add sheets, at anytime, take them out and the more you work with Excel, the more you will see that from time to time it will make sense to have multiple worksheets within the same workbook.

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This video is part of

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Excel 2013 Essential Training

82 video lessons · 64684 viewers

Dennis Taylor
Author

 
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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