Start learning with our library of video tutorials taught by experts. Get started

Excel 2003 Essential Training

Relative and absolute


From:

Excel 2003 Essential Training

with Mark Swift

Video: Relative and absolute

formulas. The first formula that we have here already totals up the first quarter. The value in that cell is 115, 860 but the formula that created it is seen up here in the Formula bar. Very, very simple. We can do the same thing for the second quarter by entering equals, that's the indicator to Excel that we're entering a formula and I'm going to open up a parenthesis here. This is not necessary for this simple of a formula, but it is good practice, so I encourage you to do that. And we're going enter C2 plus C3 plus C4 plus C5, and we'll close that off with a closing parenthesis. You'll notice for each cell reference that I entered into this simple formula the cell was highlighted and it changed color so that you can match up exactly what cells you're referring to in what part of the formula. It's a very handy intuitive feature in Excel.
Expand all | Collapse all
  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Excel 2003 Essential Training
4h 9m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Mark Swift

Relative and absolute

formulas. The first formula that we have here already totals up the first quarter. The value in that cell is 115, 860 but the formula that created it is seen up here in the Formula bar. Very, very simple. We can do the same thing for the second quarter by entering equals, that's the indicator to Excel that we're entering a formula and I'm going to open up a parenthesis here. This is not necessary for this simple of a formula, but it is good practice, so I encourage you to do that. And we're going enter C2 plus C3 plus C4 plus C5, and we'll close that off with a closing parenthesis. You'll notice for each cell reference that I entered into this simple formula the cell was highlighted and it changed color so that you can match up exactly what cells you're referring to in what part of the formula. It's a very handy intuitive feature in Excel.

When I hit Enter, then I get a total for the second quarter and we're done. Now we can enter the next formula. As you can imagine this is going to take a lot of time to enter them one by one. There must be an easier way and of course their is, you saw it earlier. We did the Copy, Paste from one cell to another. But you're thinking, if I copy this formula to this cell, am I not going to just have the values for the second quarter, over here in this cell? Now Excel is smart enough to move that over. If I grab the rectangle in the bottom corner of my active cell, and I drag that over here to the side, let me complete the third and fourth quarter in one step. I'll release. You notice that the totals are different and if we look here in the third quarter, it's moved the cell references from C2, 3, 4, 5 to D2, 3, 4, 5, and here E2, 3, 4, 5, and that brings us to another point. Cell references can be relative or absolute. A relative cell reference, which is what we have by default, allows Excel a little flexibility to predict your intentions and to update the formulas according to your actions. Since we added up this column here, when we dragged the formula to the right, it simply moved the cell references over to the third and fourth quarter for us assuming that was our intention, and fortunately it was. The difference between a relative cell reference and an absolute cell reference is that an absolute cell reference is fixed and Excel is not allowed to change that. You're the only one that can change an absolute cell reference.

Because the relative cell reference here just saved us some time, it may not seem like absolute cell references are such a good deal, but there are times when you want to always refer to this one cell, or this group of cells, absolutely. No questions. To change a cell reference from relative to absolute, well let's take a look at G2. Here we go, G2. G2 is totaling up the values for the East division. The Eastern division value is 104,740 and all of the cell references here are relative. So if I click and drag that down, it's going to update my formula for the Western division and move the two to a three. Well that's excellent. Let's change those references to absolute by adding the $.

It's a string when you're talking about programming. Here we are, $, and $. Now I needed a $ before the B and I needed a $ before the 3 in order to make both those elements absolute. If I simply added the string symbol to the B, then the reference is going to maintain B at all times regardless of where I move this formula, but the three portion may update. So with the string in front of the B and the 3 now, I'm always referring to that cell and that cell only. So B fixes the column, 3 fixes the row, and I can have any combination thereof. I could fix the row only or the column only. Let's see how that affects our formula as we move it down. So I'm going to click and drag that down. Now it may be hard to do that math in your head, but you can see just by looking at the formula that we're still referring to B3, which is the western sale result for the first quarter. I've got these ones updated because they were relative cell references, so I'm adding this total and this total and this total together, with this total, which of course is incorrect. There's a shortcut key that you can use to change your cell references from relative to absolute. You can highlight any cell reference and tap the F4 key, and that will rotate it to completely absolute, partially absolute, partially absolute, and relative again. You get those four states by just repeatedly tapping the F4 key. If I highlight my entire statement, tap F4, it's going to change that for me and keep rotating through the various states. So that's a fast way you can change your relative statement to an absolute statement, or I can return this formula back to a relative statement, so when I copy it down, let me just hit Enter to fill that in, and that reference is still off by one cell, so let me change that to a 4. There we go. That's the accurate totals for the Northern division and when I click and drag that down, again all the references are relative, so my new formula has the values for row five. As a side note to wrap up this section of relative and absolute formulas, we talked earlier about naming ranges. Whenever you use a named range inside of a formula, it's always absolute.

There are currently no FAQs about Excel 2003 Essential Training.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Excel 2003 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked