Excel 2003 Essential Training
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Opening new workbooks


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Excel 2003 Essential Training

with Mark Swift

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Video: Opening new workbooks

And as we get started talking about creating workbooks, it's only appropriate to talk about opening a new workbook. By default when you launch Microsoft Excel 2003, you're going to see Book1, a blank, empty space ready for you to work. If you need more, or you've closed that, it's not acceptable, you want to refresh your data, whatever your needs may be, opening a new workbook is a very simple thing. You can use the Standard toolbar. It has a new button, and when I click that, you'll see I have Book2. Also notice that my Task pane again has disappeared. Microsoft Excel is trying to accommodate my usage. I can go up to the File menu, long way around, and click New, and when I do, the Task pane returns and it says, what would you like to create; a new blank workbook, would you like to create a new workbook from an existing workbook or would you like to use one of the office templates that you currently have, or search for a new one online? Again we'll talk more about that later. So this is very useful.
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  1. 15s
    1. Welcome
      15s
  2. 22m 42s
    1. Spreadsheet uses
      1m 58s
    2. Toolbars and menus
      8m 52s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 42s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 11s
    3. Commenting and saving
      7m 18s
  4. 17m 27s
    1. Opening worksheets
      1m 54s
    2. Add and delete worksheets
      2m 22s
    3. Insert and delete cells
      3m 45s
    4. Worksheet data
      9m 26s
  5. 35m 54s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 0s
    3. Alignment of data
      3m 42s
    4. Naming cells and ranges
      5m 47s
    5. Naming constants
      1m 51s
    6. Creating lists
      5m 47s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 27s
  6. 11m 17s
    1. Print options
      5m 50s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 29s
  7. 21m 50s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      5m 59s
    4. Named constants
      3m 20s
  8. 7m 46s
    1. Functions
      7m 46s
  9. 19m 1s
    1. Fonts and merging
      3m 51s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 40s
    4. Shading and format painter
      2m 29s
    5. Rename and color worksheet tabs
      1m 51s
    6. Working with pictures
      6m 23s
  10. 11m 29s
    1. Templates
      3m 45s
    2. Styles
      3m 54s
    3. Autoformat
      55s
    4. Smart documents
      2m 55s
  11. 13m 12s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 9s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 41s
    5. Printing charts
      37s
  12. 4m 59s
    1. File search
      1m 50s
    2. Find and replace
      3m 9s
  13. 8m 16s
    1. Import from Word
      1m 16s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 48s
    4. Exporting data
      2m 19s
  14. 7m 52s
    1. Consolidation
      5m 11s
    2. 3D formulas
      2m 41s
  15. 5m 32s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 20s
  16. 13m 34s
    1. If
      2m 21s
    2. Time
      4m 16s
    3. Date and time
      2m 13s
    4. Lookup
      4m 44s
  17. 6m 54s
    1. Compare text
      3m 26s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 9s
    1. Pivot tables
      6m 9s
  19. 15m 57s
    1. Recording a macro
      8m 42s
    2. Macro menus
      3m 44s
    3. Global macros
      3m 31s
  20. 10s
    1. Goodbye
      10s

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Watch the Online Video Course Excel 2003 Essential Training
4h 8m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subject:
Business
Software:
Excel
Author:
Mark Swift

Opening new workbooks

And as we get started talking about creating workbooks, it's only appropriate to talk about opening a new workbook. By default when you launch Microsoft Excel 2003, you're going to see Book1, a blank, empty space ready for you to work. If you need more, or you've closed that, it's not acceptable, you want to refresh your data, whatever your needs may be, opening a new workbook is a very simple thing. You can use the Standard toolbar. It has a new button, and when I click that, you'll see I have Book2. Also notice that my Task pane again has disappeared. Microsoft Excel is trying to accommodate my usage. I can go up to the File menu, long way around, and click New, and when I do, the Task pane returns and it says, what would you like to create; a new blank workbook, would you like to create a new workbook from an existing workbook or would you like to use one of the office templates that you currently have, or search for a new one online? Again we'll talk more about that later. So this is very useful.

I can click New Blank Workbook, and here I have Book3. And if I go to the Window menu, you can see I have Book1, 2, and 3 all lined up here. They're all blank and ready to go, cause I've just created three new workbooks. I'd like to open up a file at this time. I'm going to navigate to the Desktop where I have my Student Files and in Chapter 2, I have Sample_Data. Now we're not quite at the point where we want to talk about opening existing workbooks, but you've seen how it's done. It's just as easy. Let's talk about entering different types of data into Microsoft Excel. Here I have the three major categories of data represented with several different examples. On the left hand side you see the types of data. We have Numerical, Text and Formulas. Pretty much everything that you enter into a spreadsheet can be broken down into those three categories. Numerical data can take on the shape of simple numbers, like the number 23. It can take on the shape of 32,000 a large number yet still simple.

Here we have a simple number with a decimal value added on. Here a little formatting has been applied so you can tell that this is a currency value. Below the currency, you'll see that we have a percentage, 50%. Two very special types of numerical data are dates and times. This time has been entered in one particular format and you can format times and dates in many different ways, so that it appeals to the viewer base. Some dates for example, between countries are going to be formatted differently. Other people may just have a personal preference in the way that date and time are shown. In this cell we have an obvious text entry. It says, This is text. It can't be much more obvious than that. But right below it we have another what looks in numerical entry, but in actuality it's treated as text. Any time that you have special characters that are non-numerical, even if they're spaces inside of a cell, it's treated as text, with the small example of the date and time, which I said were special numerical values. So this, which represents a phone number, we have 3 digits-3 digits-4 digits. That actually gets treated as text. Many such numerical seeming data will be labeled as text beneath the surface of Excel. Don't fear though Excel, is smart enough to still utilize most of the numerical textual data and we'll look at some examples of that later on. Below the text we have formulas, and here you can see that I have a value of 4 and a value of 78028.

Well, 78028 and 4, they seem like numerical data to me, but what you're seeing is the result, or the value of a formula. If I click on that cell, make it my active cell, up here in the Formula bar you're going to see the formula that has generated the answer 4. It's simply saying this cell contains 2+2. The equal sign indicates that we're building a formula. 2+2 will give us a simple result. If I click on one of the other cells that contain numerical data, you'll see that I simply see the value that's within the cell. Even here, 46005 is the value inside the cell. It's being represented with two decimal places because of the formatting that I've applied on the cell. We'll understand cell formatting later. Down here in the last cell in this sample document, you can see that there's a little green triangle in the upper corner. Let me show you that again. The little green triangle indicates that we've used a function.

This a SUM function and this SUM function is adding the values in B2 through B4. That's how you read that formula. The important part is to recognize the difference between numerical data, textual data, and formulas and if you don't, Excel will remind you if you try to use them inappropriately.

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