Start learning with our library of video tutorials taught by experts. Get started

Excel 2007 Essential Training

The new Formula Tab


From:

Excel 2007 Essential Training

with Lorna Daly

Video: The new Formula Tab

We've had to review some pretty heavy concepts when learning how to work with formulas in excel. But Microsoft doesn't want it to be that difficult for people to use. So what they've done is they've come up with the Formulas tab, which houses a Function Library that you can access. Now what functions are, are predefined formulas that perform calculations by using specific values in a particular order. For example, AutoSum will automatically sum all of the values in a row or column that you define. We're going to take a look at some of the most commonly used functions in another chapter, but let's just see how we group the Function Library, in case you're interested in taking a look at these on your own.
Expand all | Collapse all
  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Excel 2007 Essential Training
5h 13m Beginner Jan 31, 2007

Viewers: in countries Watching now:

Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Lorna Daly

The new Formula Tab

We've had to review some pretty heavy concepts when learning how to work with formulas in excel. But Microsoft doesn't want it to be that difficult for people to use. So what they've done is they've come up with the Formulas tab, which houses a Function Library that you can access. Now what functions are, are predefined formulas that perform calculations by using specific values in a particular order. For example, AutoSum will automatically sum all of the values in a row or column that you define. We're going to take a look at some of the most commonly used functions in another chapter, but let's just see how we group the Function Library, in case you're interested in taking a look at these on your own.

You have a recently used grouping, which will house all of the most recently used functions for you, so that they're easy to grab, and you're not having to search for them. There's a Financial grouping of functions which help with financial and accounting calculations. There are a Logical grouping of functions which allow you to do comparisons; if this works then that works, if, for, and and conditional functions are included in there. You have a group of Text functions, which allows you to compare text into different columns or rows. You have Date and Time functions which allows you to do calculations based on date and time stamps.

You have Lookup & Reference functions, Math & Trigonometry functions and even more functions for engineering and higher-level calculations. You can also define names for ranges and cells within your spreadsheet so that you can refer to them based on a predefined name rather than a range. That's an advanced function that you can learn about in an upcoming course. You can also work with Formula Auditing and this helps you determine whether or not your formulas are correct. We can take really quick peek at this by clicking on a cell that has a formula in it, E3, and clicking Trace Precedents. So basically what that is going to do is to show arrows that indicate what cells affect the value of the currently selected cell. So what cells did I include to come up with the number 42? Click on the Trace Precedents, and you'll see that the arrows move from C3 through two D3 right over to E3.

So it's tracing the path of the calculations that are done. You can trace the dependents if this particular cell was to move on into other cells for calculation, you could click Trace Dependents and it would show you where that value is moving on to. Since this value is not used in any other calculations, there's not going to be anything shown here. You can remove the arrows very quickly by clicking on this particular command, but I want to leave it here just for one moment before we delete it because it is a very handy tool to use if you have a very complicated formula. Because it will help show where the information's coming from. Especially if it's giving you a number that you're not sure is right.

Because even though it's a computer calculation, it's dependent on your formula. So it's just doing what it's told. And sometimes you're not telling it to do the right thing. I'm going to remove the arrows here, and go over to the second column of commands in my Formula Auditing. I can click on Show Formulas which will actually expand my spreadsheet, even if I go down to the bottom and scroll to the right, you'll see that instead of seeing the number that's included in the final cost, or the answer, I actually see the formula that's included behind the scenes.

So again, this is good for your troubleshooting, if you have complicated formulas that aren't giving you the answers that you're anticipating. By deselecting the Show Formulas command, it pulls it back and presents me with my answers. Error Checking checks for common errors that occur in formulas. And you can click on that, and because my formulas are fairly straightforward, I have no problems with any errors in my spreadsheet. That's not often the case however. The Evaluate Formula command launches a dialog box which helps you evaluate the formula to help debug it.

Let's see how that works. I click on Evaluate Formula, and it's going to find the formula that's in the cell that I was sitting in. As I click Evaluate, it's going to paste in the information or the calculation based on what it has underlined. So it's going to grab the information in D3. What's sitting in D3 is the number 14. It's then going to go to C3 and grab that information. So now it's going to multiply 14*3. 14*3 is $42.

If I move over the dialog box, I see that the evaluation here is the same as the evaluation here, and I know that I calculated that correctly. And that's what I was expecting. I'll close that out. The final group of commands that we have are Calculate Options and basically here what you're determining is how you're going to calculate your spreadsheets. When do you want it to be calculated? Do you want it to be calculated automatically, every time you make a change? Do you want to have it calculated automatically except for your data tables, and you will manually determine when those are calculated? Or would you like to have manual calculations? And that is done when you hit the Enter key and not throughout the whole spreadsheet. It's nice to be able to have these options, especially when you have lots of calculations in your worksheet. Because when you have a lot of calculations, it may take a lot of time to do the calculations because there's information that is dependant on the other.

And that may not be appropriate if I was going to change the number in one particular cell, I don't necessarily want the whole worksheet to recalculate every time I make one change, I just want to make a bunch of changes and then calculate it out. This particular calculation options gives you the opportunity to determine when that's going to happen. So you can see that working with functions is a challenging piece within Excel, but is not overwhelming. In the next chapter we're going to be taking a look at how we can use the Function Library to help us with our calculations.

Find answers to the most frequently asked questions about Excel 2007 Essential Training.


Expand all | Collapse all
Please wait...
Q: When trying to apply the techniques from the “Relative and absolute referencing” video to a worksheet other than the exercise file included with the title, the formulas did not work for the entire worksheet. The formulas would only work when going through the worksheet row by row. What could be causing this to happen?
A: When trying to apply formulas to a whole workshee, here is a tip to try:

If you want to always refer to the same cell then use an absolute reference. For example, always pulling the value from cell A3 would be referenced as $A$3. This will never change no matter where you copy it to in the spreadsheet.

 If you want to reuse the same formula, but with values in different cells,  use the relative reference, A3. This way formula =A3*B3 will become =A4*B4 as you copy it down a column.
Q: In the chapter 7 video "Sorting and Grouping" at approximately 4:05, the author says to go to cell 5 on the worksheet and click on Subtotal to subtotal the grouping. My screen will not allow me to click on the Subtotal option at the top of the page. Is this an issue with my version of Excel?
A: It seems that there is an error in the instructions in this video. The video should have instructed users to do the subtotaling first, then create the table.
Q: Where can I learn more about Excel formulas?
A: Discover more on this topic by visiting Excel formulas on lynda.com.
Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Excel 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked