Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Moving around

From: Excel 2003 Essential Training

Video: Moving around

your spreadsheet using the keyboard and mouse is fairly intuitive and very easy, although there are some shortcut keys that'll make it even easier. You saw me in a previous lesson jump from screen to screen to screen, to show you the size and the breadth of a spreadsheet. Let me show you how to do that. The first and most obvious way of moving your active cell, and that's what this area is referred to, this bold highlighted cell and more importantly the cell that's named here is your active cell. You can only have one active cell, or an active range, which we'll talk about in a moment. The most obvious way of moving that active cell would be to click on a different cell. Now D5 is active or B12. Another way that you can move your active cell is to use your arrow keys on the keyboard. So if I press Up, I move to B11. Up, up, up, and move to B8. I can move left and right, down. That's your four arrow keys. I can also use the Page Up and Page Down key. If I use Page Down right now, I'll move down a complete page from where I am. Again I tap Page Down and move down another page from where I am. So it's moving a page at a time. As I said before that's approximately 36 rows at a time based on my current display. If I use the Alt button that will move me to the right. That's how I was able to go from A to L, M to X, and continue Y to AJ. You notice when it runs out of letters in the alphabet, it simply doubles up. So once it goes A through Z, you'll see AA, AB, AC. If I continue to move to the right, BI, BJ, BK and so on as it uses up the letters of the alphabet to a maximum of 256, which is IV. If I want to return to A1, I can get there at any time by using the Control+Home feature and if you activate the scroll lock key, now I have to admit to you, this is one of the first times I've truly had a use for the scroll lock key. If I tap the scroll lock key, I can use the arrow keys to move my position without moving my active cell. You notice that the A1 up here in the Name Box is still indicating that my active cell is cell A1. I could also go down a ways if I wish. So I'm moving my view without moving the active cell. To return to your active cell at any time regardless of where it is, you can use the Control+Backspace key.

Moving around

your spreadsheet using the keyboard and mouse is fairly intuitive and very easy, although there are some shortcut keys that'll make it even easier. You saw me in a previous lesson jump from screen to screen to screen, to show you the size and the breadth of a spreadsheet. Let me show you how to do that. The first and most obvious way of moving your active cell, and that's what this area is referred to, this bold highlighted cell and more importantly the cell that's named here is your active cell. You can only have one active cell, or an active range, which we'll talk about in a moment. The most obvious way of moving that active cell would be to click on a different cell. Now D5 is active or B12. Another way that you can move your active cell is to use your arrow keys on the keyboard. So if I press Up, I move to B11. Up, up, up, and move to B8. I can move left and right, down. That's your four arrow keys. I can also use the Page Up and Page Down key. If I use Page Down right now, I'll move down a complete page from where I am. Again I tap Page Down and move down another page from where I am. So it's moving a page at a time. As I said before that's approximately 36 rows at a time based on my current display. If I use the Alt button that will move me to the right. That's how I was able to go from A to L, M to X, and continue Y to AJ. You notice when it runs out of letters in the alphabet, it simply doubles up. So once it goes A through Z, you'll see AA, AB, AC. If I continue to move to the right, BI, BJ, BK and so on as it uses up the letters of the alphabet to a maximum of 256, which is IV. If I want to return to A1, I can get there at any time by using the Control+Home feature and if you activate the scroll lock key, now I have to admit to you, this is one of the first times I've truly had a use for the scroll lock key. If I tap the scroll lock key, I can use the arrow keys to move my position without moving my active cell. You notice that the A1 up here in the Name Box is still indicating that my active cell is cell A1. I could also go down a ways if I wish. So I'm moving my view without moving the active cell. To return to your active cell at any time regardless of where it is, you can use the Control+Backspace key.

Control+Backspace will display the active cell or active range, and that active range might be down in the thousands and over to DA, and you might want to look at A1, so you can use your Control+ Home function to get back there, and then when you want to return to your active space, you can use the Control+Backspace to do that. That's a quick look at the keys and the tools that you use to navigate around your worksheet. Let's talk about selecting ranges. To do this I'm going to have you open a file and you'll find in your students folders, go to File > Open, and on my Desktop, I've copied the Student Files from the CD to my Desktop. You may be able to do the same and in 01 Getting Started, I've got a file called Quarterly_Sales. When we open up Quarterly_Sales, it's a very, very simple spreadsheet. You notice that the task pane disappeared when I opened the spreadsheet. The task pane isn't there to get in your way. It's there to help you. If it was closed when this file was created, it'll close when this file opens, and often if you're not using the task pane, it'll simply close to give you more screen real estate. Very handy little feature. So here we are with a very, very simple spreadsheet that describes some very common data. We have four divisions and four quarters and some numbers that may represent financials. We don't know yet. If I want to select information in the spreadsheet, I can do that by simply clicking on a cell and there you can see in the Formula bar that the value in the cell is 22190. I can use the arrow keys to change cells. Sorry I still have my scroll lock on. There we go. I'm moving my active cell to a different cell now. Or I can select a number of cells by clicking and dragging. This selection is called a Range. I've now selected a range of cells. I can still only have one active cell and that is C2, denoted by the light color as well as the C2 in the Name Box. But this is now my range of cells and if I start applying any formatting or making any changes to the font or if I simply want to do some drastic numerical changes right across the board, I can do that with this selected range. This is called a contiguous selection, meaning that all the cells were side by each and I could do it with a single click and drag. If I wanted select a range of cells that were noncontiguous, for example I can go here to B2, click and drag down to B5. I can use the Control key and then click and drag D2 through D5, and I've now selected two separate ranges of cells that I can manipulate. That is a noncontiguous selection and according to Windows standards it's simply holding down the Control key to do that. The Control key will allow me to select ranges that, single cells. I can even select cells on another spreadsheet. I don't have anything on Sheet 2 right now, but if I click that tab it opens up a completely new spreadsheet, and I can hold down the Control key and I can select more cells here. You'll note also that I've selected A1 because it was the currently active cell when I held down the Control key it added that my selection. If I go back to Sheet 1, I've got all those cells selected. Sheet 2, I've got those cells selected and unfortunately it keeps your selections separate from sheet to sheet, so it's really not important for me to have the Control key held down on Sheet 2 until I start making a noncontiguous selection, and another drawback of making selections in Microsoft Excel is that you can't deselect anything without canceling your entire selection. For example Windows conventions dictate that I could hold the Control key down and simply click on A1 to eliminate that from my selection, and although his white right now, if I click away from it, you can see that it's still selected. So the only way for me to remove my selection is to click somewhere else without holding down any keys. Now I've got a single cell selected again, but my selections or deselections on Sheet 2 hasn't affected Sheet 1 at all. So making a multi-sheet selection is very easy. The other way to select data is to use the Edit > Go To box and you can put in a specific cell reference like you would in the Name Box, or you can click on the Special button, and when you do you'll see that you can go to or select certain types of data. For example, we can select all of the comments within our file, and we haven't talked about comments yet, so just trust me and hold on to that thought. Constants, these are particular types of values within a formula. We could select certain types of Formulas: Number Formulas or Text Formulas. We'll talk with those in a future lesson as well. We could select the blank spaces that are contained within our sheets or list. And a number of other things that will become apparent and useful as we move forward and learn more about Microsoft Excel.

Well that's a quick look at navigating a spreadsheet, moving around using your keys, your mouse, and some special menu features. Hopefully that'll be exceptionally useful later once you're a pro.

Show transcript

This video is part of

Image for Excel 2003 Essential Training
Excel 2003 Essential Training

65 video lessons · 52060 viewers

Mark Swift
Author

 
Expand all | Collapse all
  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Excel 2003 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.