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More screen options


From:

Excel 2003 Essential Training

with Mark Swift

Video: More screen options

Let's keep looking at ways that we can customize our view to maximize our workspace. Let's go back to that Student Folder and open up Movie List. Now the movie list isn't long enough to extend beyond one screen, but it soon could be. One of my tiny, yet favorite features inside of Excel is the Freeze Pane. The secret to using Freeze Pane is to select the row or rows and columns to the right and bottom of the area you want to freeze. Let me give you an example of a frozen pane first, and then we'll discuss how that's done. I've selected row 2, and I'll go up to the Window menu and select Freeze Panes. When I do that, it isolates the titles above row 2 as a separate window, and now as I scroll through my list, you'll see that the titles for my data stay fixed. This is only a view option, but it's very powerful and versatile. If I go back up to the Window menu and unfreeze those panes, I'll show you what I meant by to the right and bottom. If I select this area of data and say Freeze Panes, now it's going to lock up everything on the left hand side and my titles. Now let me deselect and scroll. You'll see the way my data is scrolling into the titles and away from the row headings. Of course we always have our zoom tools. If you go to the View menu, you'll find the Zoom submenu here. We have our presets 200, 100, 75, 50%, etc. Fit selection is a popular one, and a Custom zoom. If you need a bigger view you can go to 200%. And if you want to bring that back down to reality, you can use the Zoom drop-down on the Standard toolbar to set your size to any level you want. There's 50%, 75, and I can see that my hidden panes are coming into play here. We also have view presets. For example, if we were viewing at 200% and it was this particular view of the data that we had, let's scroll that over, there we go, we can go to the View menu and into Custom Views, and here in Custom Views, we can add this view and name it. Let's name it CloseUp. Say OK. Then we can take a view level say at 100%, and add that view, Add, FullScreen, and now using the View menu, we can quickly switch between CloseUp and FullScreen. Obviously that feature would be a little more useful if we had a complex sheet of data or we were looking on multiple sheets and we wanted to have focused views on different areas. We could quickly switch between our views and you can add custom views to a toolbar and have it be a drop down just like your zoom drop down is here. Last but not least as we're talking about screen displays, we should talk about the toolbars. I mentioned earlier that the toolbars are customizable, and right now by default they are stacked one beside the other. Well you know, you can right-click and open up a number of toolbars. With all of these toolbars if you have any more thantwo open, you're going to need to start stacking and docking toolbars around your screen in order to get a decent working environment. To start with I would click and drag the Formatting toolbar down below the Standard toolbar. This way we can have far more icons appear on our toolbars by adding and removing buttons, and we don't have to constantly wonder if there are more options available to us. If we open up another toolbar, for instance the Chart bar, we can drag that up here and dock it beside one of our existing toolbars. By doing this, you can have many of your commonly used toolbars available to you at any time. And that's a quick overview, looking at our screen display and some options we have for viewing the work.
Expand all | Collapse all
  1. 15s
    1. Welcome
      15s
  2. 22m 42s
    1. Spreadsheet uses
      1m 58s
    2. Toolbars and menus
      8m 52s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 42s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 11s
    3. Commenting and saving
      7m 18s
  4. 17m 27s
    1. Opening worksheets
      1m 54s
    2. Add and delete worksheets
      2m 22s
    3. Insert and delete cells
      3m 45s
    4. Worksheet data
      9m 26s
  5. 35m 54s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 0s
    3. Alignment of data
      3m 42s
    4. Naming cells and ranges
      5m 47s
    5. Naming constants
      1m 51s
    6. Creating lists
      5m 47s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 27s
  6. 11m 17s
    1. Print options
      5m 50s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 29s
  7. 21m 50s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      5m 59s
    4. Named constants
      3m 20s
  8. 7m 46s
    1. Functions
      7m 46s
  9. 19m 1s
    1. Fonts and merging
      3m 51s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 40s
    4. Shading and format painter
      2m 29s
    5. Rename and color worksheet tabs
      1m 51s
    6. Working with pictures
      6m 23s
  10. 11m 29s
    1. Templates
      3m 45s
    2. Styles
      3m 54s
    3. Autoformat
      55s
    4. Smart documents
      2m 55s
  11. 13m 12s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 9s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 41s
    5. Printing charts
      37s
  12. 4m 59s
    1. File search
      1m 50s
    2. Find and replace
      3m 9s
  13. 8m 16s
    1. Import from Word
      1m 16s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 48s
    4. Exporting data
      2m 19s
  14. 7m 52s
    1. Consolidation
      5m 11s
    2. 3D formulas
      2m 41s
  15. 5m 32s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 20s
  16. 13m 34s
    1. If
      2m 21s
    2. Time
      4m 16s
    3. Date and time
      2m 13s
    4. Lookup
      4m 44s
  17. 6m 54s
    1. Compare text
      3m 26s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 9s
    1. Pivot tables
      6m 9s
  19. 15m 57s
    1. Recording a macro
      8m 42s
    2. Macro menus
      3m 44s
    3. Global macros
      3m 31s
  20. 10s
    1. Goodbye
      10s

please wait ...
Watch the Online Video Course Excel 2003 Essential Training
4h 8m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subject:
Business
Software:
Excel
Author:
Mark Swift

More screen options

Let's keep looking at ways that we can customize our view to maximize our workspace. Let's go back to that Student Folder and open up Movie List. Now the movie list isn't long enough to extend beyond one screen, but it soon could be. One of my tiny, yet favorite features inside of Excel is the Freeze Pane. The secret to using Freeze Pane is to select the row or rows and columns to the right and bottom of the area you want to freeze. Let me give you an example of a frozen pane first, and then we'll discuss how that's done. I've selected row 2, and I'll go up to the Window menu and select Freeze Panes. When I do that, it isolates the titles above row 2 as a separate window, and now as I scroll through my list, you'll see that the titles for my data stay fixed. This is only a view option, but it's very powerful and versatile. If I go back up to the Window menu and unfreeze those panes, I'll show you what I meant by to the right and bottom. If I select this area of data and say Freeze Panes, now it's going to lock up everything on the left hand side and my titles. Now let me deselect and scroll. You'll see the way my data is scrolling into the titles and away from the row headings. Of course we always have our zoom tools. If you go to the View menu, you'll find the Zoom submenu here. We have our presets 200, 100, 75, 50%, etc. Fit selection is a popular one, and a Custom zoom. If you need a bigger view you can go to 200%. And if you want to bring that back down to reality, you can use the Zoom drop-down on the Standard toolbar to set your size to any level you want. There's 50%, 75, and I can see that my hidden panes are coming into play here. We also have view presets. For example, if we were viewing at 200% and it was this particular view of the data that we had, let's scroll that over, there we go, we can go to the View menu and into Custom Views, and here in Custom Views, we can add this view and name it. Let's name it CloseUp. Say OK. Then we can take a view level say at 100%, and add that view, Add, FullScreen, and now using the View menu, we can quickly switch between CloseUp and FullScreen. Obviously that feature would be a little more useful if we had a complex sheet of data or we were looking on multiple sheets and we wanted to have focused views on different areas. We could quickly switch between our views and you can add custom views to a toolbar and have it be a drop down just like your zoom drop down is here. Last but not least as we're talking about screen displays, we should talk about the toolbars. I mentioned earlier that the toolbars are customizable, and right now by default they are stacked one beside the other. Well you know, you can right-click and open up a number of toolbars. With all of these toolbars if you have any more thantwo open, you're going to need to start stacking and docking toolbars around your screen in order to get a decent working environment. To start with I would click and drag the Formatting toolbar down below the Standard toolbar. This way we can have far more icons appear on our toolbars by adding and removing buttons, and we don't have to constantly wonder if there are more options available to us. If we open up another toolbar, for instance the Chart bar, we can drag that up here and dock it beside one of our existing toolbars. By doing this, you can have many of your commonly used toolbars available to you at any time. And that's a quick overview, looking at our screen display and some options we have for viewing the work.

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